05-10-2011 Regular School Board Meeting
Agenda Item #17


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Invitations to Bid (ITB) listed below:
a)
#11-022/BP - Cafeteria Chemicals- Office of School Food & Nutrition
b) #11-023/BM - Inspection, Maintenance, and Testing of the Kitchen Hood Fire Suppression Systems II-Environmental Health and Safety

Approve the Sales and Service Agreement (SSA) listed below:
c)
#1107/CH - NCS Pearson- Jupiter Elementary



Meeting Date(s)
Consent w/o Information - 5/10/2011

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012(11)(b)

Involves Expenditure of Funds Directly in the Classroom
Yes

Source of Funding
Operating - Categorical
Special Revenue - Federal
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a)$91,910.93YES41093600010027600511000
10/11b) VariableYES10095600029718100354000
10/11c) $65,365.16YES42221914110015100693101

Contact

Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600

 




Attachment:  Summary ITB 11-022BP Cafeteria Chemicals.pdf
Attachment:  ITB 11-023BM Inspection, Maintenance and Testing of the Kitchen Hood Fire Suppression Systems II.pdf
Attachment:  SSA 1107 - NCS Pearson - Jupiter.pdf