05-10-2016 Regular School Board Meeting
Agenda Item #29


Title
Audubon Elementary School, Cape View Elementary School, Croton Elementary School and Tropical Elementary School - Freezer Cooler Replacement - Construction Management Services

Discussion

Freezer cooler replacements are needed at Audubon Elementary School, Cape View Elementary School, Croton Elementary School and Tropical Elementary School.

Canaveral Construction, Inc. has submitted Guaranteed Maximum Price proposal for each of the four schools under their continuing contract for construction management services. The scope of work includes demolition and installation, based on the designs prepared by DDC Engineering, Inc.

For these projects, the District will be purchasing the freezer cooler directly under their contract with Polar King, International, Inc. - ITB #14-B-113-AL.

Administrative and permitting costs are estimated at $2,500 for each school. The project will be funded by Food Services unrestricted funds.

Attachment 1 is a summary of the project cost elements for each school.

School Board approval is required for purchase orders over $50,000. Although some of these procurements are individually less than $50,000, the threshold is met in aggregate and each project budget will exceed $50,000. In order to expedite the work, approval is requested as a consent item without prior information.



Recommendation

Approve the total project budgets in the amounts of:

  • Audubon Elementary      $105,194.04
  • Cape View Elementary   $100,708.64
  • Croton Elementary          $103,264.76
  • Tropical Elementary       $106,979.76

Approve the Guaranteed Maximum Price (GMP) proposals, submitted by Canaveral Construction, Inc. under their continuing contract for construction management services in the amounts not to exceed:

  • Audubon Elementary      $49,923
  • Cape View Elementary   $48,438
  • Croton Elementary          $47,575
  • Tropical Elementary       $47,633

Approve the procurement of freezer coolers from Polar King International, Inc. under ITB #14-B-113-AL:

  • Audubon Elementary       $52,771.04
  • Cape View Elementary    $49,770.64
  • Croton Elementary           $53,189.76
  • Tropical Elementary         $56,846.76

FUNDING STRINGS ARE SUMMARIZED IN ATTACHMENT 2.

 



Meeting Date(s)
Consent w/o Information - 5/10/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$49,923Yes38940513157247400681000
15/16$2,500Yes38940513157247400686000
15/16$48,438Yes38950313157247400681000
15/16$2,500Yes38950313157247400686000
15/16$47,575Yes38930913157247400681000
15/16$2,500Yes38930913157247400686000
15/16$47,633Yes38940413157247400681000
15/16$2,500Yes38940413157247400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446; Kevin Thornton, Director of School Food & Nutrition 633-1000 ext. 690.


Attachment:  Freezer cooler replacements attachments.pdf