05-10-2016 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, May 10, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, April 28, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Andy Ziegler called the meeting to order at: 5:32 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  John Craig, Misty Belford, Karen Henderson, Amy Kneessy and Andy Ziegler

A. Invocation
A. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, director of Community Relations, led the Pledge of Allegiance.
53. Pledge of Allegiance

A. Entertainment
A. Emergency Item
A. Adoption of Agenda
4. Adoption of Agenda


Motions:

Adopt the May 10, 2016 Regular School Board Meeting agenda and its revisions.

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
5. Administrative Staff Recommendations

Minutes: 

Dr. Blackburn welcomed and introduced Jane Respess and Jaqueline Ingratta.

Each was given time to address the audience and introduce family friends and colleagues who were in attendance.



Motions:

Approve the applicable listed administrative staff recommendations:

Accept the resignation of Jane K. Respess, Director of Professional Learning and Development, effective May 31, 2016.

The reclassification/transfer of Jacqueline M. Ingratta from the position of Coordinator of Staff Development to the position of Principal at Edgewood Jr/Sr High School, on annual contract, effective June 1, 2016. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Amy Kneessy
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Community Relations

6. Spotlight on Education

Minutes: 

Dr. Blackburn welcomed Madison Middle School principal, Sherry Tomlinson, school counselor and Sources of Strength sponsor, Shandra English, and representatives from The Children's Center; manager Lori Duester and Kathy Simonsen, special coordinator. 

Ms. Tomlinson also introduced Debbie Settler from The Children's Center. Ms. Tomlinson gave some remarks and began a video about the program.

B. Middle School Programs/K-12

7. Recognition for the Annual Drug Free Poster Contest Winners

Minutes: Dr. Blackburn introduced Bridget Geiger, K-12 Visual Arts and Theatre Resource Teacher who began the presentation.  She welcomed Brevard County State Attorney Phil Archer and Sheriff Wayne Ivey who gave some remarks and made the presentations.

C. Resolutions/Proclamations
D. Presentations
D. Financial Services

8. Initial New Funding Outlook for Fiscal Year 2016-2017
Attachment: 2016-2017 Money 101.pdf
Minutes: 

Dr. Blackburn introduced Pennie Zuercher, the district's Chief Financial Officer, who made the presentation.

Ms. Kneessy said it was very easily understood and asked for it to be posted for the public in an easily accessible site.  

D. Human Resources

9. TNTP Insight Survey Results
Attachment: INSIGHT Survey Brevard VR MDY16 w National Avgs Board Presentation SS 042916 v2 (003).pdf
Minutes: 

Dr. Blackburn introduced Jane Respess, director of Professional Learning and Development who made the presentation.

 Mrs. Kneessy told  Dr. Blackburn that she is concerned about those in the bottom quartile.  She would like him to give her some descriptors that are characteristic of those bottom quartiles.  She also asked what are we doing to address those issues.


E. Public Comment
10. Public Comment

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

Speakers in order of Appearance:

  1. Jim Caple - SOGI Language
  2. Edmond Monnin - Sex Gender LGBT Vote
  3. Kenneth Delgado - Harassment Policy
  4. Richard Charbonneau - Org Plan and Legal Department
  5. Sabrina Traboletti - Harassment policy
  6. Lee Procter - LGBT
  7. Vida Penikas - LGBT
  8. John Arrigo - LGBT
  9. Jane Matthews - Say no to improper gender identity and sexual orientation policy proposals.
  10. Frank Campana - Harassment policy

F. Consent
F. Board Office/Superintendent

11. Approval of Minutes
Attachment: 2016-0426 Nondiscrimination policies.pdf
Attachment: 2016-0426 draft regular SB Meeting Minutes.pdf
12. Student Expulsions
Attachment: 2016-0510 Student Expulsions.pdf (Confidential Item)
F. Accounting Services

13. Warrants for the Month of March 2016
Attachment: Warrant List - March 2016.pdf
14. Investment Performance Report for the Quarter Ending March 31, 2016
Attachment: BREVARD 1Q16 COMPLETE.pdf
F. Purchasing & Warehouse

15. Property Disposal
Attachment: Board Report 05-10-16.pdf
Attachment: Board Letters 05-10-16.pdf
F. Human Resources

16. Instructional Staff Recommendations
Attachment: Instructional Staff 05-10-16.pdf
17. Support Staff Recommendations
Attachment: Support Staff 05-10-16.pdf
19. Reappointment Nominations of Continuing/Professional Service Contract Teachers for 2016-2017 School Year
Attachment: CC-PSC Instructional Reappointments 16-17.pdf
F. Title I/Early Childhood Education/Head Start

20. Head Start Governing Board and Policy Council Report for the month of March 2016
Attachment: GB and PC Monthly Report Mar 2016.pdf
F. Middle School Programs/K-12

21. International Future Problem Solving Competition Field Trip to Michigan State University
Attachment: FPS Agenda att 05.10.16docx.pdf
F. Secondary Programs

22. Odyssey Of The Mind 2016 World Finals
Attachment: Odyssey of the Mind 2016 World Finals ~ DeLaura Middle School Team.pdf
Attachment: Odyssey of the Mind 2016 World Finals ~ Sea Park Elementary School Team.pdf
F. Students at Risk

23. Department of Juvenile Justice 2016-2017 School Calendar
Attachment: DJJ Calendar 2016-2017.pdf
F. South Area Superintendent

24. Southwest Middle School Trip to 2016 National TSA Conference and Competition in Nashville, Tennessee
Attachment: Southwest Middle - TSA trip to Nashville - June-July 2016.pdf
F. Facilities Services

25. Space Coast/Enterprise Central Energy Plant - Award of Bid
Attachment: AMSCO Bid.pdf
Attachment: Hill York No Bid.pdf
Attachment: Schwenn No Bid.pdf
26. Entouch Thermostat Installation Phase II
Attachment: RCM EnTouch Proliphix 200.pdf
F. Project Management

27. Reappoint School Board Representative to the Cape Canaveral Local Planning Agency
30. North Area Bus Compound - Replacement of Underground Fuel Storage Tanks - Design Build Services
Attachment: North Area Bus Compound Exhibit C.pdf
31. Endeavour Elementary School - HVAC Construction Administration Services - SALES SURTAX
Attachment: Endeavour ES - HVAC Upgrades - construction administration.pdf
F. Plant Operation & Maintenance

32. Emergency Purchase for Rockledge High School
Attachment: Rockledge High School Heat Exchanger Plate Pack Replacement - Emergency Purchase Request.pdf
Attachment: Rockledge High School Heat Exchanger Plate Pack Replacement - Purchase Order.pdf
Attachment: Rockledge High School Heat Exchanger Plate Pack Replacement - Trane Proposal.pdf
F. Approval of Consent

33. Approval of Consent


Motions:
Approve the May 10, 2016 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Human Resources

18. New Organizational Chart
Attachment: Dir-ElemPgms.pdf
Attachment: Asst Director-StudentActivities.pdf
Attachment: 4.16.16New Org Chart (5).pdf
Attachment: Coord-MediaPub.pdf
Minutes: Mr. Craig pulled this item.  He was concerned because there is no legal department listed within the organizational chart.  He also had some questions about the physical requirements on the job descriptions.

Motions:

Approval of this finalized structure, including new job descriptions at the May 10, 2016 board meeting.

- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
Karen Henderson- Aye
Andrew Ziegler- Aye
John Craig- Aye
Misty Haggard-belford- Aye
Amy Kneessy- Aye

F. Project Management

28. Sherwood Elementary School - Freezer Cooler Replacement - Construction Management Services
Attachment: Sherwood Freezer Cooler Replacement Exhibit C.pdf
Minutes: 

-----------------------------------------------
Ms. Henderson left at 7:50 p.m. due to a family commitment.
-----------------------------------------------

Ms. Kneessy pulled the item.  There was discussion among Board members over the cost of the project managers. 



Motions:

Approve the project budget for the Sherwood Elementary School freezer cooler replacement in the amount of $99,433.

Approve the Guaranteed Maximum Price (GMP) in an amount not to exceed $96,933 submitted by Canaveral Construction, Inc., under their continuing services contract for construction management for the Sherwood Elementary School freezer cooler replacement.

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Not Present
Amy Kneessy- Aye
Andrew Ziegler- Aye

29. Audubon Elementary School, Cape View Elementary School, Croton Elementary School and Tropical Elementary School - Freezer Cooler Replacement - Construction Management Services
Attachment: Freezer cooler replacements attachments.pdf

Motions:

Approve the total project budgets in the amounts of:

  • Audubon Elementary      $105,194.04
  • Cape View Elementary   $100,708.64
  • Croton Elementary          $103,264.76
  • Tropical Elementary       $106,979.76

Approve the Guaranteed Maximum Price (GMP) proposals, submitted by Canaveral Construction, Inc. under their continuing contract for construction management services in the amounts not to exceed:

  • Audubon Elementary      $49,923
  • Cape View Elementary   $48,438
  • Croton Elementary          $47,575
  • Tropical Elementary       $47,633

Approve the procurement of freezer coolers from Polar King International, Inc. under ITB #14-B-113-AL:

  • Audubon Elementary       $52,771.04
  • Cape View Elementary    $49,770.64
  • Croton Elementary           $53,189.76
  • Tropical Elementary         $56,846.76

FUNDING STRINGS ARE SUMMARIZED IN ATTACHMENT 2.

 

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Not Present
Amy Kneessy- Aye
Andrew Ziegler- Aye


G. Action
G. Purchasing & Warehouse

34. Purchasing Solicitations
Attachment: a - RFP 16-P-067-WH - Competency Based Diploma and Credit Retrieval Program.pdf

Motions:

Approve the Request for Proposal (RFP) below:

a - RFP #16-P-067-WH - Competency Based Diploma and Credit Retrieval Program - Student Services - $739,050.00 - Operating Categorical & Operating Other

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Not Present
Amy Kneessy- Aye
Andrew Ziegler- Aye

35. Department/School Initiated Agreements
Attachment: a - SSA 16-689-WH - BrainPOP.pdf
Attachment: b - SSA 16-668-DP - InSciEd.pdf
Attachment: c - SSA 16-692-DP-Technology Educators, Inc..pdf

Motions:

Approve the Sales and Services Agreements (SSAs) listed below:

a - SSA #16-689-WH - BrainPOP - Title I - $53,512.50 - Special Revenue - Federal

b - SSA #16-668-DP - InSciEd Out Foundation - School Choice - $34,950.00 - Special Revenue - Federal

Approve the Consultant Agreements (CAs) listed below:

c - CA #16-692-DP - Technology Educators, Inc. - Dr. Larry Chew - School Choice - $1,900.00 - Special Revenue - Federal

- PASS
 
Vote Results
Motion: Amy Kneessy
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Not Present
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
H. Employee Benefits and Risk Management

36. Contractual services contract for Employee Vision Insurance
Attachment: Final Vision Analysis Brevard Public Schools Marketing Analysis 3 22 16 .pdf
37. Contractual service contract for Employee Dental Insurance
Attachment: 2017-19 Dental Bid Support Documents.pdf
Attachment: 2017-19 Dental Provider Bid Tabulation Sheets as scored by the SIAC committee.pdf
Attachment: 2017-19 Final Analysis for Dental Providers - 3-29-2016.pdf
Minutes: Andy Ziegler requested to discuss this item.   There was discussion among Board members.  Dr. Blackburn said to the Board that staff would provide written follow-up to the questions and concerns expressed by the members.  Ms. Belford asked for clarification on the numbers provided by the dental providers to make sure they were comparing "apples to apples" and "oranges to oranges." 
38. Contractual service contract for Employee Short Term Disability and Long Term Disability Insurance
Attachment: 2017-19 Short Term and Long Term Disability Insurance Analysis by Willis Towers Watson - 4-11-2016.pdf
39. Second Amendment to Agreement between the School Board of Brevard County (SBBC), Board of County Commissioners (BOCC), Eastern Florida State College (EFSC), and the City of Palm Bay (CPB) regarding the Palm Bay Aquatic’s Center
Attachment: 2002-2022 Agreement between the SBBC BOCC and BCC for the Palm Bay Aquatic's Center.pdf
Attachment: Second Amendment to Agreement between the SBBC EFSC CPB - Palm Bay Aquatic's center.pdf
H. School Choice

40. Recommend the Renewal of the Royal Palm Charter School Contract
41. Recommend the Renewal of Imagine Schools of West Melbourne Charter School Contract
Attachment: 2016 IWM Curriculum Plan.pdf
H. Florida Diagnostic & Learning Resources(FDLRS)/PreK

42. Florida Diagnostic and Learning Resources System (FDLRS/East) Project Application for 2016-17
Attachment: FDLRS Application for 2016-17 Narrative for May 10, 2016 Board Meeting.pdf
H. South Area Superintendent

43. Palm Bay Magnet High School Trip to 2016 National Technology Student Association Conference in Nashville, Tennessee
Attachment: Palm Bay Magnet High -- TSA trip to Nashville - June-July 2016.pdf
44. Bayside High School Trip to 2016 National TSA Conference in Nashville, Tennessee
Attachment: Bayside TSA Trip to Nashville - June-July 2016.pdf
H. Central Area Superintendent

45. Field Trip - Viera High - Family Career and Community Leaders of America Club to the National Competition in San Diego, CA
Attachment: VHS FCCLA San Diego CA 7-3-16.pdf
46. Field Trip - Rockledge High JROTC Academic Team to the National Academic Bowl in Washington DC
Attachment: RHS JROTC to Washington DC Back-up.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
52. Additional Public Presentations

Minutes: 

Additional public speakers in order of appearance were:

  1. Paul Rosbury - Harrassment Policy
  2. Autumn Montecalvo - Harrassment Policy
  3. Bob Llewellyn - Anti-Harassment Policy Change Issues
  4. Gary Montecalvo

 


K. Board Member Reports/Discussion Points
47. Discussion Point - Forgiveness of School Debt for Astro Turf - Andrew Ziegler

Minutes: 

Chairman Ziegler asked to have a discussion regarding the two schools who have debt for their astro turf fields.  He would like to forgive those debts as it costs the District approximately $19,000 per year to maintain the other fields in the District that have grass. 

Ms. Zuercher provided some additional information.

Dr. Blackburn asked the Board if they could give staff some time to look at all equity issues before bringing back a recommendation.

Mr. Ziegler asked for the schools to not make a payment until a final decision is made and he wanted it discussed with the Board prior to a recommendation being made.

48. Board Member Reports

Minutes: 

Mr. Craig said that he and Mr. Ziegler had the privilege of attending an event at the Brevard Zoo where Dr. Temple Grandin was a part.  She is a leading expert on dealing with students in the autism spectrum and helping them find their passion.

He mentioned that we should be looking at CTE programs that encourage students on the spectrum to get involved.

Mr. Ziegler thanked the zoo and its executive director, Keith Winsten.  He commented that the zoo does an incredible amount of work in education and he thanked them for their partnership.

Ms. Kneessy said that someone has put out a rumor that we are no longer teaching cursive. She wanted staff to provide them a response.

Ms. Belford asked if there was a gap when we didn't teach cursive? 


L. Superintendent's Report
49. Superintendent Discussion Item - ERP Audit
Attachment: ERP System Upgrade Review FINAL 4-19-16.pdf
Minutes: 

Dr. Blackburn thanked the Board and senior staff for the collaborative work that went into the strategic plan. He assured the Board that they will definitely prioritize including all  voices. He said that they will make sure that we communicate the changes effectively.

During the audit committee meeting, one of the recommendations was around a project manager. Dr. Blackburn had some opposition to the hiring of a project manager, but stated that after reading the report in greater detail, the recommendation by the audit committee was to wait until the final addendum was completed.  He said that he would agree to that and feels that would be the appropriate time to hire a project manager.

Mr. Ziegler feels that we are wasting time by not having that expert guidance that could help bring the project to fruition.  

Mr. Craig asked for the time line. Mr. Butto said that they feel they are weeks from something for the Board to review. He said they are very close to being able to make a decision to move forward or not.

 

50. Superintendent's Report

Minutes: There was no Superintendent's Report

M. Adjournment
51. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at: 9:25 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair