05-12-2009 Regular School Board Meeting
Agenda Item #25


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.

 



Recommendation

Award the Purchasing Bids listed below:
a) #09-034/BP - Digital Academy for Viera High School - Career & Technical
b) #09-035/BP - Temporary Personal Services - Human Resources
c) #09-036/BP - Lawn Maintenance for Heritage High School - Heritage High School
d) #09-038/BP - Weight Room Equipment for Heritage High School - Heritage High School
e) #09-041/BM - Remote Control Slope Mower - Maintenance

Award the Purchasing ITNs listed below:
f) #09002/LH - Virtual Instruction Program with DOE Approved Providers - Instructional Services



Meeting Date(s)
Consent w/o Information - 5/12/2009

Authority for Action
Board Policy #6320 Florida Statute #287.057

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
08/09a) 181,451.00YES3779532007907VariousVarious000
08/09b) IndeterminYESVariousVariousVariousVariousVariousVarious
08/09c) 45,300.00YES10023110018357900312000
08/09d) 48,501.75YES39995320079077400641/642000
08/09e) 41,500.00YES34895623057897400641000
08/09f) IndeterminYES10070010019525100312000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  Sum 09-036BP Heritage High Lawn Care.pdf
Attachment:  Sum 09-038BP Heritage High Weight Room.pdf
Attachment:  09-041BM Remote Control Slope Mower.pdf
Attachment:  Sum 09-035BP - Temporary Personnel Services.pdf
Attachment:  Sum 09-034BP Digital Academy - Viera High School.pdf
Attachment:  09002LH Virtual Instruction Program with Florida Department of Education (DOE) Approved Providers.pdf