05-12-2009 Regular School Board Meeting
Agenda Item #35


Title
Fee-Based Transcript Processing

Discussion

At the request of former students and their various agents, Brevard Public Schools processes approximately 3600 high school transcripts annually.  These documents, typically four pages long, are printed, sealed and sent to a variety of institutions, employers and private addresses.  To date, all costs associated with fulfilling transcript requests have been absorbed by our district.  Other educational institutions and school districts provide the same service for fees ranging between $5.00 and $10.00. 

A conservative estimate suggests that we are providing a service valued at greater than $22,000/year, a figure derived by examining postal charges, labor rates, consumable office supplies and a reasonable overhead cost factored at 10%.



Recommendation
Adopt a fee-based transcript position whereby the district collects $5.00 per transaction.

Meeting Date(s)
Information - 4/28/2009
Consent after Information5/12/2009

Authority for Action
1001.42 F.S.

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
Steve Muzzy, Associate Supt. for Educational Technology, x700