05-12-2015 Regular School Board Meeting
Agenda Item #16


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Bids Waived (BW) purchase listed below:

a - BW #15-078-DK - Scholastic, Inc. - Curriculum & Instruction

Award the Invitation to Bid (ITB) listed below:

b - ITB #15-B-071-LU - Kitchen Equipment & Refrigeration Parts - Facilities Services

Approve the State Contract (SC) purchase listed below:

c - SC #15-SC-082-WH - Miscellaneous IT Equipment - Educational Technology

Approve the Sales and Services Agreements (SSAs) listed below:

d - SSA #15-482-AL - Safety Links - Facilities Services

e - SSA #15-572-AL - Marzano Research - Early Childhood Education

f - SSA #15-580-AL - Heinemann - Early Childhood Education

g - SSA #15-581-AL - Heinemann - Early Childhood Education

h - SSA #15-584-AL - Holly Ludgate Ed.D. - Charter and Choice Schooling

i - SSA #15-608-WH - Florida Virtual School Franchise Agreement - Curriculum & Instruction

j - SSA #16-011-WH - myON Reader - Curriculum & Instruction

Approve the Piggyback (PB) listed below:

k - PB #15-PB-083-OC - Educational Furniture - Purchasing & Warehouse Services



Meeting Date(s)
Consent w/o Information - 5/12/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) $53,176.74Yes42292124150016150511000
2015b) VariableVariableVariable9562VariableVariableVariableVariable
2015c) VariableVariableVariableVariableVariableVariableVariableVariable
2015d) $24,000.00Yes10095600010027910312000
2015e) $6,000.00Yes42200614150016400312000
2015f) $8,400.00Yes42292124150016400312000
2015g) $8,400.00Yes42292124150016400312000
2015h) $7,540.26Yes42420714150906400312000
2015i) VariableVariable10070040110215100365Variable

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - BW 15-078-DK - Scholastic, Inc..pdf
Attachment:  b - ITB 15-B-071-LU - Kitchen Equipment & Refrigeration Parts.pdf
Attachment:  c - SC 15-SC-082-WH - Miscellaneous IT Equipment.pdf
Attachment:  d - SSA 15-482-AL - Safety Links.pdf
Attachment:  e - SSA 15-572-AL - Marzano Research.pdf
Attachment:  f - SSA 15-580-AL - Heinemann.pdf
Attachment:  g - SSA 15-581-AL - Heinemann.pdf
Attachment:  h - SSA 15-584-AL - Holly Ludgate Ed.D..pdf
Attachment:  i - SSA 15-608-WH - FLVS Franchise.pdf
Attachment:  j - SSA 15-16-011-WH - myON Reader.pdf
Attachment:  k - PB 15-PB-083-OC - Educational Furniture.pdf
Attachment:  l - additional accounting strings.pdf