05-12-2015 Regular School Board Meeting
Agenda Item #37


Title
Palm Bay Elementary - Phase II Mechanical, Electrical and Plumbing (MEP) Project

Discussion

The District is currently under contract with Wharton-Smith, Inc. for HVAC and roof system renewal at Palm Bay Elementary School, scheduled for summer 2015.  Some of the proposed work (chillers, a portion of the building automation system renewal and a portion of the air supply and exhaust system renewal) is included on the sales surtax list (Attachment F) for Palm Bay Elementary. Sales tax funding for those items is expected to replace the Capital Funds identified for the project when it was approved February 10, 2015.

Project Management staff is proceeding with the design for the remaining facility renewal items on the sales surtax funded list with the exception of the relocatable covered walkways and the code deficiency corrections.  The relocatable covered walkways will be handled at the end of the surtax program and the code deficiencies are primarily exterior ramps, parking and walkway issues that will be addressed separately within the first two years of the surtax program.

The design proposal includes those items highlighted on Attachment F (fire alarm system, building automation system, air conditioning and air distribution equipment renewal and building water and sanitary piping system renewal). Based on a field evaluation conducted by District staff and our consulting engineer, the underground chilled water piping also needs to be replaced, so the replacement of this system is included in the design proposal although this work is not on the surtax list. Project Management staff will discuss this issue with the Independent Citizens Oversight Committee (ICOC) at their June meeting.

At this time, the design proposal will be funded from budgeted Capital Funds in the FY 2014-15 budget. Replacement from the sales surtax is planned after the project is presented to the ICOC.

School Board approval is required for a purchase order over $25,000. In order to expedite the design, approval is requested as a consent agenda item without prior information.



Recommendation
Approve the fee proposal submitted by OCI Associates, Inc. under their Mechanical, Electrical, Plumbing & Fire Protection Engineering Services Continuing Contract in an amount not to exceed $60,560.00 for the Palm Bay Elementary School MEP Phase II project.

Meeting Date(s)
Consent w/o Information - 5/12/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
14/15$60,560.00Yes37320813059637400681000

Contact
Susan Hann, P.E., Director of  Planning and Project Management 633-1000 ext.450


Attachment:  Palm Bay Elementary attachments.pdf