05-13-2008 Regular School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected, due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendation for Bid Awards, RFPs, RFQs, and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Re-Award the Purchasing Bids listed below:
a) #06-042/BP - Temporary Personnel Services - Human Resources
b) #06-046/BM - Playground Surfacing Material - Maintenance
c) #07-038/BM - Lift Station, Septic Tank and Grease Trap Pumping and Cleaning Services - Maintenance
d) #07-041/BP - Cafeteria Employee Uniforms - Food & Nutrition Services

Award the Purchasing Bids listed below:
e) #08-037/BM - Window and Store Front Systems Replacement - Maintenance
f) #08-038/BM - Fire Alarm Replacement at Saturn Elementary School II - Facilities Services

Re-Award the Purchasing RFPs listed below:
g) #06009/BM - Asbestos and Lead Based Paint Abatement Services - Environmental Health and Safety

 

 



Meeting Date(s)
Consent w/o Information - 5/13/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
07/08a) IndeterminYESVariousVariousVariousVariousVariousVarious
07/08b) IndeterminYES10095620029498100511000
07/08c) IndeterminYES1009562Various8100354000
07/08d) IndeterminYES41093600010027600594000
07/08e) IndeterminYES378Various3056907400681000
07/08f) 192,759.00YES34811313156267400681000
07/08g) IndeterminYES10095600010027910312000

Contact
Lynda L. Jones  ext. 645
Judy Preston      ext. 600


Attachment:  08-037BM Window and Store Front Systems Replacement.pdf
Attachment:  08-038BM Fire Alarm Installation At Saturn Elementary School.pdf
Attachment:  RFP 06009BM Asbestos and Lead Based Paint Abatement Services - Reaward Option Year 2.pdf
Attachment:  Sum041BP - Cafeteria Employee Uniforms Re-award Option Year 1.pdf
Attachment:  07-038BM Lift Station, Septic Tank and Grease Trap Pumping and Cleaning Services - Reaward Option Year 1.pdf
Attachment:  06-046BM Playground Resurfacing Material - Reaward Option Year 2.pdf
Attachment:  Sum042BP -Temporary Personnel Services - Reaward Option Year 2.pdf