05-14-2013 Regular School Board Meeting
Agenda Item #17


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a) ITB #13-B-068-CJ  - Uniform Rental & Lease - District Wide

b) ITN #11004/JO - District Operated K-5 Full Time Virtual Instruction Program II  - Amendment #2

c) RFP #13-P-039-KR - General Contractor Services - Facilities Services

d) RFP #13-P-046-CO - Supplemental Health Plan Claims Recovery Services - Human Resources

e) SC #13-SC-089-WH - Miscellaneous IT Equipment - Apple, Inc. - District Wide

f) SC #13-SC-080-LL - Vehicles for Transportation - Transportation Services

g) SC #13-SC-111-WH - Network Infrastructure - Equipment and Services - District Wide

h) SS #13-SS-091-CJ - Audiometric Sound Room and Equipment - Student Services

i) SSA #13-003-PH-A2 - Blackboard Learn - Human Resources

j) SSA #13-008-PH-A1 - Blackboard Wimba Classroom K12 - Educational Technology

k) SSA #13-235-CO - Scholastic Book Fairs - District Wide

l) SSA #13-480-CJ - Brevard Community College - Student Services

m) SSA #13-495-WH - NCS Pearson - Cambridge Elementary

n) SSA #13-500-CJ - Crisis Prevention Institute Inc. - Student Services

o) SSA #13-501-CJ - Brevard Achievement Center - Student Services

p) SSA #13-508-WH - Florida Virtual School - Curriculum and Instruction



Meeting Date(s)
Consent w/o Information - 5/14/2013

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Special Revenue - Federal
Special Revenue - Food Services
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13a) $23,953.35YesVariableVariableVariableVariableVariableVariable
12-13b) VariableYes10070230010025100521001/2/3
12-13c) VariableYesVariableVariableVariableVariableVariableVariable
12-13d) No AwardYesVariableVariableVariableVariableVariableVariable
12-13e) VariableYesVariableVariableVariableVariableVariableVariable
12-13f) $58,414.20Yes10093400010028100652000
12-13g) VariableYesVariableVariableVariableVariableVariableVariable
12-13h) $42,544.00Yes42298154130145200641/643112
12-13i) $50,000.00Yes10094800018946400694000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  f) SC #13-080-LL - Vehicles for Transportation Agenda Item.pdf
Attachment:  d) RFP #13-P-046-CO - Supplemental Health Plan Claims Recovery Services Agenda Item.pdf
Attachment:  g) SC #13-SC-111-WH - Network Infrstructure Agenda Item.pdf
Attachment:  m) SSA #13-495-WH - NCS Pearson Cambridge Agenda Item.pdf
Attachment:  Additional Table for Accouting String.1.pdf
Attachment:  e) SC #13-SC-089-WH Misc IT Apple Inc Agenda Item.pdf
Attachment:  h) SS 13-SS-091-CJ - Audiometric Board Agenda Item.pdf
Attachment:  i) SSA #13-003-PH-A2 - Blackboard Learn Second Amendment Agenda Item.pdf
Attachment:  j) SSA #13-008-PH-A1 - Blackboard Wimba First Amendment Agenda Item.pdf
Attachment:  l) SSA #13-480-CJ - Brevard Community College Agenda Item.pdf
Attachment:  n) SSA #13-500-CJ - Crisis Prevention Institute Inc. Agenda Item.pdf
Attachment:  p) SSA #13-508-WH - Florida Virtual School Agenda Item.pdf
Attachment:  c) RFP #13-P-039-KR - General Contractor Services Agenda Item.pdf
Attachment:  b) 11004JO VIP II Agenda Item - Calvert Option Year 2.pdf
Attachment:  k) SSA # 13-235-CO - Scholastic Bookfairs Agenda Item.pdf
Attachment:  o) SSA #313-501-CJ - Brevard Achievement Center (BAC) Agenda Item.pdf
Attachment:  a) ITB #13-B-068-CJ - Uniforms Agenda Item.pdf