05-19-2009 Budget Workshop 2009-2010 Budget


The School Board of Brevard County, Florida met for a budget workshop on Tuesday, May 19, 2009, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Florida Today newspaper on Tuesday, May 12, 2009 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
21. Call to Order

Minutes: Chairman Robert Jordan called the Budget Workshop of May 19, 2009 to order at 3:00 p.m.

Roll Call
1. Roll Call

Minutes: Members Present: Robert Jordan, Dr. Barbara Murray, Amy Kneessy, Karen Henderson, Andy Ziegler

Pledge of Allegiance
2. Pledge of Allegiance


The Pledge of Allegiance was led by Dr. Richard DiPatri.

Mr. Jordan requested that the Board keep an open mind and remember the kids in every decision that is made. He then turned the meeting over to Dr. DiPatri.

Order of Business
3. Criteria for Adoption of 2009-2010 Budget
Attachment: Criteria for the 2009-2010 Budget Reductions FINAL.pdf

Dr. DiPatri welcomed the Board and did an overview of the agenda. He made a few opening comments including thanking his Senior Staff  and certain directors for all their input. Dr. DiPatri took this opportunity to thank the community for all its involvement and that they had a powerful impact on our Legislators. He thanked the Classrooms is Crisis Coalition, BFT personnel, BASA, Local 1010, and parents that were instrumental. Dr. DiPatri also thanked the Legislators bacause they did far better than was expected especially giving the Board the ability to raise taxes by .25 mill. He also noted that funding education is a state responsibility and the opportunity presented in this crisis time and for our local community to step up for what it should do for its students and the Legislators gave us that chance.

Dr. DiPatri went over the Criteria that was set for the 2009-2010 Budget Reductions. He then turned the meeting over to Judy Preston, Associate Superintendent of Financial Services.


4. Review of Revenue for 2009-2010
Attachment: Review of Revenue for 2009-2010.pdf

Ms. Preston did a review of Revenue for the 2009-2010 school year. Areas that were covered in the presentation were as follows:

  • Proposed Reductions Using Adopted Legislative Budget
  • Non-Recurring Cuts for Operating
  • Non-Recurring Cuts for Capital
  • Proposed Reductions Using District Estimated Tax Roll
5. Revenue Assumptions - Capital Budget Non Recurring Revenue
Attachment: Level II Budget Assumptions 5-18-09.pdf
Attachment: Level II meeting report recurring vs non-recurring-capital 5-18-09.pdf

Ms. Preston covered the Capital Assumptions and informed the Board that there was good news in the Capital Fund. She went on to explain there were three major areas which will help offset debt payment. These three areas are as follows:

  • Impact Fees
  • 2006 COP proceeds
  • Dexia Funds

Ms. Preston reiterated to the Board the Non-Recurring Budget Capital Fund.

6. Projected Revenue - Capital Budget
Attachment: Level II meeting reports #2 5-18-09.pdf
Minutes: Ms. Preston gave the Board and audience a different perspective on the 2009-2010 Capital Budget. See attached document.
7. Recommended Expenditures - Capital Budget
Attachment: Level II meeting reports #1 5-19-09.pdf
Minutes: Dr. DiPatri gave the Board his recommendations on the facility projects. See attached.
8. Revenue Assumptions - Operating Budget Non-Recurring Revenue - Operating Budget
Attachment: 2009-10 Estimated Revenue Operating Fund.pdf
Attachment: non-recurring revenue for the Operating fund, May 18, 2009.pdf

Ms. Preston went over the assumptions for the 2009-2010 Estimated Operating Fund assuming the School Board will not adopt the additional 0.25 mill. She explained that there were three different kinds of 0.25 mill. First, there was 0.25 mill that was removed from Capital Millage and moved over to Operating Millage for 2008-2009. The second 0.25 mill where an additional 0.25 mill is being taken out of Capital and sliding it over to Operating. The third 0.25 mill is the one that the School Board can levy by super majority vote (4 Board Members voting in the affirmative) and can be used in either Capital or Operating.

9. Projected Revenue - Operating Budget
Attachment: Operating Fund Projected Revenue.pdf

Ms. Preston reviewed the projected revenue for the 2008-2009 in the Operating Fund and forecasted where the district will be in 2009-2010 in the Operating Fund for projected revenues. She explained the Federal Stabilization fund that Brevard is receiving in 2009-2010 from the Legislators to help fill a void within our Operating Fund (not IDEA/Title I Stimulus Money).

Dr. DiPatri pointed out to the Board the Teacher and Support Staff Units not allocated due to declining enrollment.


10. Recommended Reductions - Operating Budget
Attachment: Recommended Reductions Assumes No Additional 0.25 Mill.pdf

Dr. DiPatri went over his recommendations in reductions in revenue and other budgeted items assuming the Board does not approve the additional 0.25 mill. See attached document for full details.

11. Projected Revenue with Additional Quarter Mill (.25)
Attachment: 2009-10 Estimated Revenue Operating Fund.pdf
Attachment: Operating Fund Projected Revenue.pdf
Minutes: Ms. Preston briefly reviewed the 2009-2010 Estimated Revenue Assumptions for the Operating Fund assuming the School Board will adopt the additional 0.25 mill. See attachments.
12. Recommended Reductions with Additional Quarter Mill (.25)
Attachment: Recommended Reductions for Operating Budget with 0.25 Mill.pdf

Dr. DiPatri gave his recommendations for total reductions in revenue and other budgeted items assuming the School Board will adopt the additional 0.25 mill.

13. Shared Services for Small Schools
Attachment: Shared Services for Smaller Schools.pdf

Dr. DiPatri explained to the Board and the audience that instead of closing schools, the district is considering shared services between the smaller schools.

Discussion ensued amongst the Board, Ms. Preston and Dr. DiPatri regarding the propsed 0.25 mill increase and the superintendent's recommendations for reductions.

Each of the School Board Members requested information from the district in various areas as it pertained to the additional 0.25 mill.

Chairman Jordan called for a break at 4:44 p.m.
The meeting reconvened at 4:55 p.m.

The Board Members continued with questions and requests for information.

14. Quarter Mill (.25) Tax Impact
Attachment: 2009-10 sample houses.pdf
Minutes: Ms. Preston explained the anticipated tax on both scenerios. Please see the attached documentation.
15. Class Size - Title I - IDEA Impacts
Attachment: Class Size.Title I. IDEA Impact.pdf

Brenda Blackburn, Associate Superintendent of Curriculum & Instruction, explained the recommendations for Class Size Amendment, Title I, and IDEA Impact. She also went over the allocation in textbooks and its reserves.

Ms. Kneessy had several questions in regard to the programs and meeting the need of the students.

16. Possible Employee Reductions
Attachment: Budget Cuts With Mils D & F Columns B.pdf
Attachment: Budget Cuts Without Mils d & f Columns.pdf

Lee Berry, Deputy Superintendent of Human Resources, explained the potential reduction on personnel/vacant positions and its impact on the district with and without the 0.25mill.

Mr. Berry explained that there will be two agenda items on the May 26, 2009 School Board Meeting Agenda. One is to reappoint all of our tentured teachers and an action item to reappoint all of our annual contract teachers.

Dr. DiPatri stated that the reappointment of the annual contract teacher will follow the action item on whether to adopt the 0.25 mill or not because we cannot reappoint the annual contract teachers unless the Board passes the 0.25 mill as shown. If the Board does not pass the 0.25 mill, we will pull the annual contract teachers from the agenda.

17. Future Funding Concerns/Unknown Issues
Attachment: Future Funding Concerns.pdf
Minutes: Dr. DiPatri reviewed the future funding concerns and unknown issues. See attached.
18. 2009-2010 Budget Timeline
Attachment: 2009-2010 Budget Timeline.pdf
Minutes: Dr. DiPatri reviewed the 2009-2010 Budget Timeline for the budget process and meetings over the next several months. See attached.

Closing Remarks
19. Closing Remarks


Dr. DiPatri made closing comments to the Board in regard to his recommendations and why he feels that the Board should approve the 0.25 mill increase.

Mr. Jordan thanked everyone that put the budget information together and stated that he would be voting for the 0.25 mill increase because it makes sense. Mr. Jordan stated that the Board has the opportunity to eliminate a lot of heartache for our employees and their employees.

Ms. Kneessy questioned if Brevard was the first county to address the 0.25 mill increase and what the advertised rates will be with and without the 0.25 mill. Dr. DiPatri stated that he would get that information to the Board before the May 26, 2009 School Board meeting.

Mr. Ziegler questioned the amount the district currently has in reserves.

Dr. Murray cautioned the Board on the pressure of the community and that the decision that is being made is for every student across the board not just a group here and a group there.

Ms. Henderson questioned Ms. Preston in regard to the possible increase in personnel due to the increase in accountability to the State do to the stimulus monies. Ms. Preston stated that the additional personnel were not included in the recommendation.

Hearing no further discussion, Mr. Jordan adjourned the meeting.



20. Adjournment

Minutes: The Budget Workshop adjourned at 6:29 p.m.