05-22-2012 Special School Board Meeting
Agenda Item #14


Title
Purchasing Bids, RFPs, RFQs, and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder(s),
  2. approval of selection committee ranking of firms and to contract(s) with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specifications, or other factors. 

If the lowest bid is not recommended, justification must be provided by  staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.   

Requests for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Request for Proposals, Request for Qualifications, and Sales & Services Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a) ITB # 12-012/LL - Kitchen Equipment & Refrigeration Parts - Plant Operations & Maintenance

b) SSA #  1227/CO - 2012-2013 - ACT District State Testing Purchase Agreement - Office of Accountability, Testing and Evaluation

c) SSA # 1228/CO - ThomasKelly Software Associates, LLC - Software Subscriptions Service and Training for EZChild Track and EZReports - Office of Curriculum and Instruction

d) SSA # 1231/DR - Premier Literacy Suite License Renewal - Office of ESE Support

e) ITB # 12-025 PB/DR - Cafeteria Produce - Office of Food & Nutrition Services

f) ITB # 12-027 PB/KB - Furniture Educational - K12/Higher

g) ITB # 12-028 PB/LL - Elevator Maintenance & Service - Office of Plant Operations and Maintenance

h) SS  #12-002/WH - Polar King Trailer &  SS # 12-003/WH Polar King Cooler - Office of Food & Nutrition Services

i) SSA # 1232/CO Florida Virtual Schools Franchise - Brevard Virtual Schools

j) SSA # 1230/CO - NCS Pearson Successmaker Full Curriculum (Reading & Math) - Endeavour Elementary School

k) ITB 09-027/BM - Fencing - 90 Day Extension - Office of Plant Operations and Maintenance

l) SSA # 1223/CO - Barnes & Noble, Inc. - A variety of digital content software for e-readers.



Meeting Date(s)
Consent w/o Information - 5/22/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
-See Attached-------

Contact

Cheryl L. Olson, Director of Purchasing and Warehouse Services ext 645

Judy R. Preston, Associate Superintendent of Financial Services, ext. 600




Attachment:  12-012LL Kitchen Equipment & Refrigeration Parts Agenda Item.pdf
Attachment:  SSA 1227CO ACT Inc. Agenda Item with Contract 5-22-12.pdf
Attachment:  SSA 1228-CO ThomasKelly Agenda Item with Agreement 5-22-12.pdf
Attachment:  SSA 1231DR Premier Literacy Agenda Item.pdf
Attachment:  12-025-PB-DR Cafeteria Produce Agenda Item 5-22-12.1.pdf
Attachment:  ITB 12-027 PBKB - Furniture Educational (K12 Higher Ed) Agenda 5-22-12.pdf
Attachment:  12-028 PBLL Agenda Item Elevator Maintenance & Service.pdf
Attachment:  SS 12 002 - SS 12 003 Polar King Agenda Item.pdf
Attachment:  SSA 1232CO Florida Virtual School Agenda Item with Agreement.pdf
Attachment:  SSA 1230CO NCS Pearson Successmaker Agenda Item with Agreement.pdf
Attachment:  09-027BM Fencing Extension Agenda Item & Back up.pdf
Attachment:  SSA 1223CO Barnes and Noble Agenda Item and Agreement 5-10-12.pdf
Attachment:  Accounting Strings.pdf