05-23-2017 School Board Meeting
Agenda Item #33


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) Extension below:

a - ITB #17-085-DR - Gasoline, Diesel and Fuel Oils - Operations - $1,500,000.00 - Operating Other

Approve the Piggybacks (PBs) below:

b - PB #17-PB-091-DR - Amazon Business - Operations - $200,000.00 - Operating Other

Approve the Request for Proposals (RFPs) below:

c - RFP #17-P-054-SH - Food Supply and Distribution Services - Food & Nutrition Services - $61,596,686.40 - Special Revenue Food Services

d - RFP #17-P-064-DR - Voluntary Employee Insurance Products - Benefits & Risk Management - No Cost

Approve the State Contract (SC) purchase below:

e - SC #17-SC-089-DR - Financial & Performance Audits - Facilities - $360,000.00 - Capital Projects



Meeting Date(s)
Action - 5/23/2017

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a)$1500000.00Yes100Various0010935100737103
2017b)$200,000.00YesVariousVariousVariousVariousVariousVarious
2017c)61596686.40Yes41096600010027600571000
2017d) N/AN/AN/AN/AN/AN/AN/AN/A
2017e)$360,000.00Yes37795323059637400684000

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 14-B-085-DR - Gasoline, Diesel & Fuel Oils - Extension.pdf
Attachment:  b - PB 17-PB-091-DR - Amazon Services.pdf
Attachment:  c - RFP 17-P-054-SH - Food & Distribution Services.pdf
Attachment:  d - RFP 17-P-064-DR - Voluntary Employee Insurance Products.pdf
Attachment:  e - SC 17-SC-089-DR - Financial and Performance Audits.pdf