05-24-2016 Special School Board Meeting
Agenda Item #35


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) below:

a - ITB #16-B-095-WH - Datacenter Equipment -Educational Technology - $174,422.00 - Operating - Other

b - ITB #16-B-084-LU - Paint & Materials - Facilities - $80,000.00 - Operating - Other

c - ITB #16-B-096-WH - Smartnet Warranty and Support - Educational Technology - $49,548.71 - Operating - Other

Approve the Piggyback (PB) below:

d - PB #16-PB-098-LU - Playground Equipment Surfacing, Installation & Repair - Facilities - $350,000.00 - Operating Other - Other Sources

Approve the State Contract (SC) purchase below:

e - SC #16-SC-101-LU - Floor Coverings with Related Supplies, Equipment & Services - Facilities - $500,000.00 - Capital Projects & Operating - Other



Meeting Date(s)
Consent w/o Information - 5/24/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a)$174,422.00Yes10097210016998200643000
2016b) $80,000.00Yes10095620029308100511999
2016c) $49,548.71Yes10098100011635100356000
2016d)$350,000.00Yes100/800Various002924Various354/310000
2016e)$500,000.00Yes100/3009562VariousVarious511/681000

Contact

Ed Parker, Director of Purchasing & Warehouse Services, ext. 645
Pennie L. Zuercher, Chief Financial Officer, ext. 600




Attachment:  a - ITB 16-B-095-WH - Datacenter Equipment.pdf
Attachment:  b - ITB 16-B-084-LU - Paint & Materials.pdf
Attachment:  c - ITB 16-B-096-WH - Smartnet Warranty and Support.pdf
Attachment:  d - PB 16-PB-098-LU - Playground Eqpmt Surfacing, Installation and Repair.pdf
Attachment:  e - SC-16-SC-101 - Floor Coverings with Related Supplies Eqpmt and Services.pdf