05-24-2016 Special School Board Meeting
Agenda Item #28


Title
Upgrades to Fuel Management System - Construction Management Services

Discussion

The District's automated fueling system (diesel and gasoline) is obsolete and unserviceable. The system was purchased sometime in the early 1990s and the original companies have long been out of business. A subsequent vendor, Fuel Guard, has advised that they will no longer support our fueling system with software or hardware replacement parts. Currently, the seven remaining original systems have failed to the point that a staff member must report to the fueling location and manually activate the machines and record the fuel transactions on paper. This is very inefficient, consumes labor hours and limits fueling to regular operating hours.

Canaveral Construction, Inc. has submitted a Guaranteed Maximum Price (GMP) under their continuing contract for construction management services to upgrade the fuel management system at seven locations in an amount not to exceed $164,790. Administrative costs are estimated at $1,500.

Board approval is required for purchase orders over $50,000. In order to expedite the work, approval is requested as a consent item without prior information.



Recommendation

Approve the total project budget for fuel management system upgrades in an amount not to exceed $166,290.

Approve the Guaranteed Maximum Price (GMP) submitted by Canaveral Construction, Inc., under their continuing contract for construction management services, in an amount not to exceed $164,790.



Meeting Date(s)
Consent w/o Information - 5/10/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$164,790Yes10093400010027800312000
15/16$1,500Yes10093400010027800686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446; Arby Creach, Director of Transportation Services 633-3680.


Attachment:  Fuel Management System attachment.pdf