05-24-2016 Special School Board Meeting
Agenda Item #29

Roy Allen Elementary School - Change Order for HVAC Construction Administration Services

Plant Operations and Maintenance staff identified the chiller and central mechanical plant components at Roy Allen Elementary School as failing.  The system is 19 years old and badly deteriorating.

The School Board approved the engagement of DDC Engineering, Inc. on December 8, 2015, under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) services, to design the project in an amount not to exceed $47,490.  Based on the design, the School Board approved a construction management services contract with Gilbane Building Company on April 12, 2016 under their continuing services contract.  The work is scheduled summer 2016.

DDC Engineering, Inc. has submitted a proposal to add construction administration services (not previously included) under their continuing contract for MEP services in an amount not to exceed $6,040.  This change to their proposal exceeds the 10% threshold and the $50,000 threshold, requiring Board approval. These services are on an as-needed basis and include shop drawing review, preconstruction meeting, weekly construction meetings and final close-out. The construction administration services will be funded through capital.
In order to expedite the work, approval is requested as a consent agenda item without prior information.

Approve the proposal submitted by DDC Engineering, Inc. under their continuing contract for MEP services in an amount not to exceed $6,040 for construction administration services for the chiller replacement project at Roy Allen Elementary School and increase the authorized total design services contract amount to  $53,530.

Meeting Date(s)
Consent w/o Information - 5/24/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Capital Projects

Cost Center

Susan Hann, PE, Director of Planning and Project Management, 321-633-1000 Ext. 446

Attachment:  Roy Allen Attachments.pdf