05-26-2009 Special School Board Meeting
Agenda Item #18

Purchasing Bids, RFPs, RFQs, ITNs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.


Award the Purchasing RFPs listed below:
a) #09004/CH - Separate Day School for Exceptional Student Education and Related Services - Exceptional Education

Award the Purchasing ITNs listed below:
b) #09004/CH - Document Production and Management Solution - Educational Technology

Award the Sales and Services Agreements listed below:
c) SSA #09011/CH - A3 Education Software - Curriculum & Instruction


Meeting Date(s)
Consent w/o Information - 5/26/2009

Authority for Action
Board Policy #6320 Florida Statute #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical

Cost Center
09/10a) 5,574,374YES1001029VariousVarious312254
08/09b) IndeterminYESVariousVariousVariousVariousVarious000
08/09c) 45,600.00Yes10098100010975100312102


Lynda L. Jones, Director, Purchasing and Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  RFP 09004 Award Recommendation.pdf
Attachment:  ITN 09004 Award Recommendation.pdf
Attachment:  SSA 09011CH - A3 Education Software - Curriculum & Instruction.pdf