05-26-2015 Special School Board Meeting
Agenda Item #37


Title
Project Management Emergency Purchase Order for Sherwood Elementary School (SALES SURTAX)

Discussion

A portion of the chiller at Sherwood Elementary School has failed and the remaining equipment is at or near the end of its useful life, requiring replacement of the chiller.

Emergency Purchase Order #21517140 was issued to Carrier Commercial Services on May 15, 2015 in the amount of $149,748 for the replacement of the chiller. The new chiller was designed through the District's continuing services contract with OCI Associates, Inc. in coordination with the District's energy conservation staff engineer.

The unit is being purchased directly by the District and will be installed by one of the District's continuing services contractors following a bid process tentatively scheduled for the week of May 25, 2015. If responsive and responsible bids are received within budget, staff will process an emergency purchase order for installation with ratification at the June 9, 2015 Board meeting.

The chiller is included on the funded sales surtax list for Sherwood Elementary School, but is scheduled later in the program. However, sufficient sales surtax cash flow is available to support this procurement and installation.

Board approval is required for purchase orders over $25,000. This procurement was done as an emergency purchase order so that the unit can be fabricated and delivered in time for summer construction.



Recommendation
Confirm approval of Emergency Purchase Order #21517140 to Carrier Commercial Service in the amount of $149,748 for the purchase of a chiller for Sherwood Elementary School.

Meeting Date(s)
Consent w/o Information - 5/26/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
14/15$149,748Yes39830413059687400681000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 450


Attachment:  sherwood emergency PO attachments.pdf