05-26-2015 Special School Board Meeting
Agenda Item #44


Title
2015 Educational Plant Survey

Discussion

The Educational Plant Survey (EPS) is a document containing all of the facility improvements (new construction and remodeling/renovation of existing space) that have been approved by the Florida Department of Education (FDOE). It is also the basis of the School District's annual Five Year District Facilities Work Program. The purpose of the EPS is to document the facility needs of the School District on a school-by-school basis and to identify which capital projects may be initiated.

The EPS is required by Florida Statute 1013.31 and must be submitted for approval every five years at a minimum. Brevard must submit a new survey by July 1, 2015.  A new EPS supersedes all previous Educational Plant Surveys. Recommendations in the previous EPS that have not been implemented are not eligible for the expenditure of state capital outlay funds unless recommended in the new Survey. Intermediate updates, called "spot surveys" may be submitted at any time in order to obtain FDOE approvals for changes to the plan.

Note that facility improvements must be contained in the approved EPS in order to finance the improvement with "state" funds - COPs, RANs, PECO, 1.5 mil ad valorem revenue, etc. Improvements funded with locally generated revenue such as school impact fees and sales surtax, do not have to be listed in the approved EPS.

The EPS is prepared and submitted to the FDOE online. A draft of the electronic submission was informally submitted to FDOE on 4/20/15 for a preliminary review. At this time, the FDOE has not completed the preliminary review. Facilities Services staff will incorporate any FDOE revisions into the final version.

The attached file is a draft of the 2015 Educational Plant Survey electronic submission with a Guide prepared by Facilities Services staff. The Guide provides a summary of the elements within the EPS and explains how those elements were developed. The Guide is not part of the electronic submission to FDOE.



Recommendation
Approve the 2015 Educational Plant Survey.

Meeting Date(s)
Information - 5/26/2015
Consent after Information6/9/2015

Authority for Action
1013.31 F.S.

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
David Lindemann, Facilities Planner 633-1000 x463


Attachment:  Draft Educational Plant Survey with Guide.pdf