05-26-2015 Special School Board Meeting
Agenda Item #34


Title
Project Management Emergency Purchase Order for Atlantis Elementary School

Discussion

Emergency Purchase Order #21516667 was issued to Carrier Commercial Service on May 6, 2015 in the amount of $95,552 for the replacement of the chiller. The new chiller was designed through the District's continuing services contract with DDC Engineering, Inc. in coordination with the District's energy conservation staff engineer.

The unit is being purchased directly by the District and will be installed by one of the District's continuing services contractors following a bid process scheduled for May 21, 2015.

The chiller was not included on the funded sales tax list for Atlantis because it was rated condition code 3 at the time of the assessment. Consequently, the project is funded through budgeted Capital Funds. However, the ICOC was advised of the chiller failure  in April and staff will request ICOC review for sales tax funding at their June 2015 meeting. 

Board approval is required for purchase orders over $25,000. This procurement was done as an emergency purchase order so that the unit can be fabricated and delivered in time for summer construction.



Recommendation
Confirm approval of Emergency Purchase Order #2156667 to Carrier Commercial Service in the amount of $95,552 for the purchase of a chiller for Atlantis Elementary School.

Meeting Date(s)
Consent w/o Information - 5/26/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
14/15$38,541.75Yes33702013059637400681000
14/15$57,010.25Yes37302013059637400681000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 450


Attachment:  atlantis chiller emergency PO attachments.pdf