05-26-2015 Special School Board Meeting
Agenda Item #16


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #15-B-051-LU - Custodial Supplies Discount Catalog Bid - Facilities

b - ITB #15-B-056-AL - Cafeteria Milk - Food & Nutrition Services

c - ITB #15-B-068-LU - Self-Contained Trash Compactor Maintenance, Repair & Cleaning - Facilities

d - ITB #15-B-074-OC - Band Uniforms - Bayside High School

Approve the State Contracts (SCs) purchase listed below:

e - SC #15-SC-080-CW - Purchase of Vehicles off State Contract for Transportation - Transportation Services

f - SC #15-SC-084-LU - Facilities Maintenance Supplies - W.W. Grainger, Inc. - Facilities

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

g - SSA #15-488-DR-A1 - UCF Comprehensive School Safety Initiative - Students at Risk

h - SSA #15-501-AL-A1 - Amendment #1 - Education Trust - Charter and Choice Schooling

i - SSA #15-575-AL - Technology Educators Inc. - Charter and Choice Schooling

j - SSA #15-589-AL - Apple Inc. - Charter and Choice Schooling

k - SSA #15-618-AL - Paul A. Sproll, Ph.D. - Charter and Choice Schooling

l - SSA #15-634-CW - Board of County Commissioners of Brevard County - Teen Driver Challenge Program - Curriculum & Instruction

Approve the Piggybacks (PBs) listed below:

m - PB #15-PB-085-OC - Education, Classroom, Miscellaneous Support Furniture and Related Products and Services - Purchasing and Warehouse Services

n - PB #15-PB-087-LU - Telecom Supplies and Accessories - Educational Technology

Approve the Sole Source (SS) purchase listed below:

o - SS #15-SS-059-LU - Carrier Corporation - Facilities



Meeting Date(s)
Consent w/o Information - 5/26/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) VariableVariableVariable9562VariableVariableVariableVariable
2015b) VariableYes41093600010027600571000
2015c) VariableVariableVariableVariableVariableVariableVariableVariable
2015d) $33,180.40Yes10022110010645100594103
2015e) $39,026.00Yes10093400010028110652000
2015f) VariableVariableVariableVariableVariableVariableVariableVariable
2015g)$305,862.00Yes42492954150406110312000
2015h) $1,600.00Yes42491804150906400312000
2015i) $1,500.00Yes42491804150906300312000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 15-B-051-LU - Custodial Supplies Discount Catalog Bid.pdf
Attachment:  b - ITB 15-B-056-AL - Cafeteria Milk.pdf
Attachment:  c - ITB 15-B-068-LU Self Contained Trash Compactor Maintenance, Repair & Cleaning.pdf
Attachment:  d - ITB 15-B-074-OC - Band Uniforms - Bayside High School.pdf
Attachment:  e - SC 15-SC-080-CW - Purchase of Vehicles off State Contract for Transportation.pdf
Attachment:  f - SC 15-SC-084-LU - Facilities Maintenance Supplies - W.W. Grainger, Inc..pdf
Attachment:  g - SSA 15-488-DR-A1 - UCF Comprehensive School Safety Initiative.pdf
Attachment:  h - SSA 15-501-AL-A1 - Amendment #1 - Education Trust.pdf
Attachment:  i - SSA 15-575-AL - Technology Educators Inc..pdf
Attachment:  j - SSA 15-589-AL - Apple Inc..pdf
Attachment:  k - SSA 15-618-AL - Paul A. Sproll, Ph.D..pdf
Attachment:  l - SSA 15-634-CW - Board of County Commissioners of Brevard County - Teen Driver Challenge Program.pdf
Attachment:  m - PB 15-PB-085-OC - Education, Classroom, Miscellaneous Support Furniture and Related Products and Services.pdf
Attachment:  n - PB 15-PB-087-LU - Telecom Supplies and Accessories.pdf
Attachment:  o - SS 15-SS-059-LU - Carrier Corporation.pdf
Attachment:  p - additional accounting strings.pdf