1. Call to Order

Minutes: Chairman Janice Kershaw called the meeting of May 27, 2008 to order at 5:30 p.m.

2. Roll Call

Minutes: 

Members Present: Larry Hughes, Janice Kershaw, Amy Kneessy, Dr. Barbara Murray and Robert Jordan

Chairman Kershaw requested a moment of silence for Anne Lechner, Medicaid Specialist for Brevard Public Schools, who recently passed away.

6. Adoption of the Agenda

Minutes: 

Dr. DiPatri read the following changes into the agenda:

Consent Revisions
F-13.   Student Expulsions
F-17.   Employee Voluntary Retirement Plans/Tax Sheltered Annuities
F-21.   Reappointment Nominations of Teachers for 2008-2009 School Year
F-34.   Approval of Two (2) Contract Agreements with Family Liaison Consultants for the 2008-            2009 School Year (attachment)
F-40.   Reappoint School Board Representative to Three (3) Local Planning Agencies and
            Appoint One (1) to the Town of Melbourne Beach

Information Additions
H-59.   Approve the Memorandum of Agreement between Brevard Public Schools and CBY25
            and Brevard Community Partnership Board

Before beginning the recognitions, Dr. DiPatri acknowledge Dr. Jeanne Miller, Professor at UCF and her students from the Analysis of Educational Issues class, who are in attendance at this evening board meeting as part of their studies. 

 

Motions:
Approve the agenda of the May 27, 2008 School Board Meeting and its revisions.	- PASS
Vote Results
Motion: Barbara Murray
Second: Robert Jordan
Larry Hughes	- Aye
Robert Jordan	- Aye
Janice Kershaw	- Aye
Amy Kneessy	- Aye
Barbara Murray	- Aye

B. Board Office/Superintendent

7. Brevard Cultural Alliance Recognition of Participants in the Artist Residency Program for School Year 2007-2008

Minutes: 

Dr. DiPatri introduced Pablo Remonsellez and Shelly Williams from Brevard Cultural Alliance, who did a brief presentation and recognized all the teachers and artists from various schools in the district who participated in the Artist Residency Program for the 2007-2008 school year, making it a success.

The Artist Residency Program provided 14 Brevard County Public Schools with the experience of integrating the instruction of a professional artist into the classroom, in order to enrich existing arts programs and overall curriculum as a result of collaborative work between the residency artists and visual arts and music.

Dr. DiPatri concluded by extending his thank to Mr. Remonsellez, Ms. Williams and the Brevard Cultural Alliance for all the work they do. He also stated the Brevard County School Board has been recognized as Florida School Board of the Arts for 2007-2008 for their strong support of the arts.

B. District Communications

8. Recognize Winners of Be There Poster Contest

Minutes: 

Dr. DiPatri introduced Ginny Gleason and Beth Windover, Parent Involvement Resource Teachers, who recognized the nine winners of the "Be There" poster contest winners. 

Chairman Kershaw and Dr. DiPatri presented the winners with a framed certificate and placement ribbon as they congratulated them.

They also recognized Bank of America for partnering with Brevard Public School on the "Be There" contest. The Bank of American Charitable Foundation has awarded a $100,000 grant to the Florida Education Foundation to be used to produce a video for the "Be There" parent involvement campaign.

Ben Buchanan, Assistant Vice President of Investments and Jackie Erickson, Banking Center Manager, Wickham Office/Leader of Team Bank of America accepted a Certificate of Recognition on behalf of Bank of America.

9. 2008 Outstanding Assistant Principal and Principal Achievement Awards for Outstanding Leadership

Minutes: 

Dr. DiPatri requested Dr. Betsy Butler, President of Brevard Association of School Administrators, Inc. (BASA), to join him and Chairman Kershaw in recognizing the Outstanding Assistant Principals and Principals for their contributions to their schools and communities. The program  honors these administrators that have spearheaded initiative to increase student  performance, promote safe learning environments, and establish partnerships with parents and community members. Recognized and presented with a clock were Assistant Principals for Elementary - Lori Migliore, Palm Bay Elementary; Middle - Mollie Vega, Stone Middle School; High - Dr. Stephanie Soliven, Cocoa High School; and Principals for Elementary - Michael Miller, Saturn Elementary School; Middle - Andrew Johnson, Stone Middle School; High - Anthony Hines, Rockledge High School.

10. Recognition of Individuals who Provided Assistance during the Palm Bay Fires

Attachment: 05.27.08 Palm Bay Fire Recognition.pdf
Minutes: 

Dr. DiPatri took this opportunity to recognize individuals who offered outstanding assistance during the recent Palm Bay fires. The district closed schools in Palm Bay on May 13 and 14th in the midst of devastating wildfires. On Monday, May 12, 2008, a team of district employees as well as community agencies worked hand-in-hand to move our students out of harm's way when flames approached Bayside High School and Westside Elementary School. Their actions were nothing less than heroic, as they insured the safety and security of our students under harrowing circumstances.

Dr. DiPatri also read an email he received from Dr. Victoria Barkwell, Principal of Palm Bay Elementary school regarding the exemplary performance of members of the leadership team.

Wes Sumner, Director of District Communications, read the names of the honorees, as Dr. DiPatri and Chairman Kershaw presented them with a certificate of appreciation.

D. Board Office/ Superintendent

11. Superintendent's Presentation: District Programs/Other Recommendations Due to 2008-2009 Budget Reductions

Attachment: Budget - Board Meeting 5-27-08 FINAL.pdf
Minutes: 

Dr. DiPatri took this opportunity to recognize and thank Brevard Public Schools Senior Staff for their contribution and team effort during the many hours of discussions regarding budget reductions.

• Lee Berry, Brenda Blackburn, Judy Preston, Dr. Tom McIntyre, Sandy Demmon, Dr. Ron Bobay, Ed Curry, Steve Muzzy, Wes Sumner, Betty Dunn, Joy Salamone, Andrea Alford, Vicki Mace, Christine Davis (not present); Directors - Jo Ann Clark and Karen Strickland
  

Dr. DiPatri presented to the Board Phase II on the budget reductions which include district programs and other recommendations for the 2008-2009 school year.

The presentation and recommended reductions in the Capital and Operating Budget are on the district website.

 Ms. Kneessy had a question on #24 Other Reductions -Eliminating the Beginning of the Year Athletic Allocation.

Mr. Hughes stated the only concern he received from the community was in regard to the Elementary SRO situation. He prefaced his remarks with stating that Dr. DiPatri and his staff did a wonderful job and is very pleased with the recommendation. He questioned whether the district has been in dialog with the municipalities. Dr. DiPatri stated that we have been but this agreement is a two way street and we think they are going to be in worse shape then we are when their budget cycle comes around in three months.

Dr. Murray commended everyone for their outstanding job, remarkable when compared to neighboring school districts. She stated her concerns about Tropical Elementary getting a double hit and on the SRO issue and questioned whether there could be grant money for high risk area that could fund it. Dr. DiPatri said that we will look into the federal grants for high risk areas. Dr. Murray also had several questions regarding food services in which Dr. DiPatri answered.

Mr. Jordan stated he is totally in favor of the recommendations but has some reservations. He mentioned the HVAC systems that it is very cold is some building but too hot in the gymnasium.

Ms. Kershaw requested the Capital reduction recommendation be submitted to the Board in priority order as to what would be restored if the revenues go up.

Ms. Kershaw stated that the Superintendent and his staff took the Board's direction and priorities and maintained what was asked by not cutting people's jobs and not reducing salaries. Kudos to all of you. Dr. DiPatri took this time to thank his staff again.

 

 

12. Public Discussion

Minutes: 

The chair reminded the public there is a maximum allotted time of three minutes per speaker set aside for discussion. She also stated that the Board would not respond to issues this evening but the Superintendent of schools will investigate your concerns and respond in a timely manner. The following persons addressed the Board:

1. Anne Spencer, BFT, Rockledge - Budget Reductions
2. Dan Bennett, BFT, Cocoa - First in the Nation
3. Debra Greco, IUPAT LU 1010 - Budget Reductions
4. Paula Ribnicky, Local 1010, Rockledge - Budget Reductions

F. Board Office/Superintendent

13. Student Expulsions

Attachment: 05.27.08 Expulsions.pdf (Confidential Item)

14. Superintendent's Recommendation: ESF District Support Staff Personnel Reductions Due to 2008-2009 Budget Reduction

Attachment: Ph 1 Budget Cut Recmd.pdf
Attachment: Budget Issues - 5-1-08.pdf
Attachment: Budget Press Release - 5-2-08.pdf

F. Budgeting, Cost Accounting & FTE

15. Budget Amendment #7 for the Operating Fund, 2007-08

Attachment: Budget Amendment #7, 2007-08.pdf

F. Accounting Services

16. Warrants Written for the Month of April 2008

Attachment: APR 08 warrants.pdf

17. Employee Voluntary Retirement Plans/Tax Sheltered Annuities

F. Purchasing & Warehouse

18. Surplus Property

Attachment: MAY_27_08.pdf

F. Human Resources

19. Support Staff Recommendations

Attachment: Support Staff 5.27.08.pdf

20. Instructional Staff Recommendations

Attachment: Instructional Staff 05-27-08.pdf

21. Reappointment Nominations of Teachers for 2008-2009 School Year

Attachment: Reappointment Nominations of Teachers-2 2008-2009.pdf

F. Secondary Programs

22. District Application for Florida Learn and Serve Grant

23. Florida Learn and Serve Individual School Renewal and Grant Proposals

F. Career & Technical Education

24. 2008-2009 Carl D. Perkins Career and Technical Education Improvement Act (Perkins IV) Grant Application

Attachment: Perkins Agenda Summary.pdf

F. Alternative Sites

25. School Board of Brevard County and Infinity Schools Inc., Contract for Educational Services at Brevard Group Treatment Home

Attachment: Contract-GTH 08-09.pdf

26. School Board of Brevard County and Infinity Schools Inc., Contract for Educational Services at Frances Walker Halfway House

Attachment: Contract-FWHH 08-09.pdf

27. School Board of Brevard County and Crosswinds Youth Shelter, Contract for Educational Services

Attachment: Contract-RW shelter 08-09.pdf

28. School Board of Brevard County and Hurricane Island Outward Bound, Contract for Educational Services

Attachment: Contract-OB 08-09.pdf

29. School Board of Brevard County and Crosswinds/Rainwater Center for Girls, Contract for Educational Services

Attachment: Contract-Rainwater 08-09.pdf

30. School Board of Brevard County and Space Coast Marine Institute, Contract for Educational Services

Attachment: Contract-SCMI 08-09.pdf

31. School Board of Brevard County and Kids Medical Club Agreement

Attachment: Contract-Kids Med 08-09.pdf

32. Space Coast Early Steps/Local Education Agency (LEA) Interagency Agreement

Attachment: Contract -LEA and ES Interagency Agreement 2008 (2).pdf

33. Space Coast Early Steps/Brevard Public Schools Reimbursement Agreement

Attachment: Contract -LEA and ES Reimbursement Agreement 2008.pdf

F. Exceptional Education

34. Approval of Two (2) Contract Agreements with Family Liaison Consultants for the 2008-2009 School Year

Attachment: Tomaka Agreement 05.27.08.pdf
Attachment: Jim Gerhauser Agreement 05.27.08.pdf

35. Individuals with Disabilities Act (IDEA) Entitlement Grant for 2008-2009

Attachment: 2009 IDEA Grant Entitlement Application.pdf
Attachment: IDEA 08-09 Budget.pdf

F. Florida Diagnostic & Learning Resources

36. Florida Diagnostic and Learning Resources System (FDLRS/East) Project Application for 2008/09

Attachment: RFA - Narrative Section [5-2-08].pdf

F. Area I Superintendent

37. Stone Middle School Trip to U.S. Army eCYBERMISSION Competition in Washington, D.C.

Attachment: Stone Middle 5-13-08.pdf

38. Palm Bay High School Trip to Washington, D.C. to Observe the 2009 Presidential Inauguration

Attachment: Palm Bay High - Washington D.C. January 2009.pdf

F. Educational Technology

39. Resolution for FCC Compliance and Availability of funds for E-Rate Funding Year 11 (2008-2009)

Attachment: Resolution.pdf

F. Facilities Services

40. Reappoint School Board Representatives to Three (3) Local Planning Agencies and Appoint One (1) Representative for the Town of Melbourne Beach

F. Approval of Consent

41. Approval of Consent Agenda Items

Motions:
Approve the consent agenda.	- PASS
Vote Results
Motion: Robert Jordan
Second: Larry Hughes
Larry Hughes	- Aye
Robert Jordan	- Aye
Janice Kershaw	- Aye
Amy Kneessy	- Aye
Barbara Murray	- Aye

Motion Minutes: 

The Chair called for a BPS Video Break at 7:28 p.m.

The meeting reconveyned at 7:42 p.m.

H. Board Office/Superintendent

42. Superintendent's Recommendation: District Program/Other Recommendations Due to 2008-2009 Budget Reductions

Attachment: Reduction by School 05.20.08.pdf
Attachment: Employee Budget Letter.pdf
Attachment: BudgetPressReleasePhaseIIMay202008.pdf
Attachment: Capital Budget 05.20.08.pdf
Attachment: Operating Budget 05.20.08.pdf
Minutes: 

Mr. Hughes pulled this item to get clarification in regard to the Superintendent recommending we close the facilities twice a year during the December break and Spring Break and asked Dr. DiPatri to address this concern on how many days are involved and what the financial impact will be.

Dr. DiPatri deferred the answering of this concern so a cross functional team can be brought together to address this issue so it will have minimal negative impact on any employee.

H. Risk Management

43. Adopt Revised Facility Use Procedures and Related Fee Schedule for Use of District Facilities

Attachment: 2008 Facility Use Application Form.pdf
Attachment: 2008 Board Policy 7510 Administrative Guideline with Strikethrough.pdf

44. Renew the School Boards Casualty Insurance Policies

H. School Food & Nutrition

45. School Meal Price Increase

Attachment: 2007-08 Lunch Prices Attachment 1.pdf
Attachment: Projected Price Increase Samples Attachment 5.pdf
Attachment: Projected Price Increase Option B.pdf
Attachment: Item Cost Comparison Attachment 4.pdf
Attachment: Lunch Price Increase Memo May 14 2008.pdf
Attachment: Capital Expense Attachment 3.pdf
Attachment: Recurring Expense History Attachment 2.pdf
Attachment: Projected Price Increase Option A.pdf
Attachment: Projected Price Increase Option C.pdf

H. Transportation

46. Fee Based Transportation For All Students

Attachment: Policy 8600 april 08.pdf
Attachment: Paid Transportation Admin Procedure newest format.pdf
Minutes: 

Ms. Kneessy pulled this item to thank Mr. Mike Connors, Director of Transportation, on the work that was done on offering fee based transportation for all students.

H. Certification & Instructional Professional Development

47. Gifted Add-on Endorsement Program

Attachment: Gifted Endorsement Program 2008 to 2013.pdf

H. Curriculum & Instruction

48. Student Fees for Driver Education Program

Minutes: 

Ms. Kneessy is concerned about giving the students much time to save for the sixty dollar price increase and would like to see it phased in over a two year period and what the impact would be.
Dr. DiPatri stated that a street value for the same program would cost at a minimum $350.00 for driver education training.

Ms. Kershaw questioned Dr. DiPatri on the cost differential of taking driver education during the school year or during the summer. He stated that we have to pay for the teacher during the summer.

Dr. Murray questioned how the district handles car leasing. Brenda Blackburn, Associate Superintendent of Curriculum and Instruction, stated that we purchase the vehicles and servicing them through our transportation department. Dr. DiPatri stated we have just begun to receive funding from the statute that was passed three years ago which allows the county to add three dollars to a moving violation and those fund come back to us. Last year, we received about $400,000 for the school district.

Ms. Kershaw requested the district take a harder look at the actual program cost of the driver education program to make sure we are looking at correct amount to set the fee and Ms. Kneessy added that we look at what the other school districts are charging for their driver education.

Dr. Murray stated that school district all over the county are not charging nearly what they could be due to the cost of the vehicle and gas. Ms. Blackburn stated that many schools system are offering the course after school or on the weekend. What we are doing is a great service for our students and their families.

Mr. Hughes questioned whether the students still get an insurance discount is they complete the driver education. Ms. Blackburn stated that the student gets a certificate that can be presented to the insurance company. Lee Berry, Deputy Superintendent, stated that the insurance companies do offer a discount if the course is completed.

H. School Choice

49. Recommend the Approval of the Five Year Renewal Charter Contract for River's Edge Charter School

Attachment: Attachment 1.pdf
Attachment: Attachment 1 (Sections A - E).pdf
Attachment: Attachment 3.pdf
Attachment: Attachment 2.pdf
Minutes: 

Ms. Kneessy questioned whether the nine contingencies have been complete to the district's satisfaction. Vicki Mace, Director of School Choice, stated that to the best of her knowledge that River's Edge has adhered to the nine contingencies.

Mr. Hughes stated that River's Edge is going to be moving to a new facility which will be constructed by Imagine Schools. He is concerned about the cost of the new facility and how much that will leave for them in terms of funds for payroll and programs for schools.

Discussion ensued between Mr. Hughes, Ms. Mace, and Judy Preston, Associate Superintendent of Financial Services, and Dr. DiPatri in regard to River's Edge financial situation.

Harold Bistline, School Board Attorney, commented about the financial appeals with charter schools. Mr. Hughes wanted the public to know the Board has some concerns with approving the application due to the financial instability.

H. Title I/Early Childhood Education

50. Interagency Agreement with Eckerd Youth Alternatives

Attachment: Eckerd doc.pdf

H. Alternative Sites

51. School Board of Brevard County and Behavioral Educational Services, Inc.

52. School Board of Brevard County and Devereux Foundation

Attachment: Contract-Devereux 08-09.pdf

H. Exceptional Education

53. 2008-09 Agreement with Brevard Achievement Center (BAC) to Serve Exceptional Education Students

Attachment: BAC ESE Students 2008.pdf
Attachment: ContractAttachmentSchool Services 2007-2008.pdf

H. Area II Superintendent

54. Satellite High School SECME Mousetrap Car Winners' Competition, Tuskegee, AL, June 25-30, 2008

Attachment: Satellite High School.pdf

55. Satellite High School Student to Participate in SkillsUSA National Competition in Kansas City, MO, June 22-28, 2008

Attachment: Skills USA 08.pdf

H. Area III Superintendent

56. Field Trip Merritt Island High, Titusville High and Cocoa Beach Jr/Sr High FBLA National Leadership Conference in Atlanta, GA

H. Project Management

57. Transportation Impact Fee Disbursement Agreement for Meadowlane Intermediate School

Attachment: Traffic Impact Fee Agreement.pdf

H. District Security

58. 2008-09 School Resource Officer Agreements

Attachment: 2008-09 Unilateral Reimbursement SRO Contracts 5.9.08.pdf

H. Additional Items

59. Approve the Memorandum of Agreement between Brevard Public Schools and CBY25 and Brevard Community Partnership Board.

Attachment: MOU CBY25.pdf

60. Staff Reports

Attachment: 2008 Proposed Changes to Use of District Facilities.pdf
Attachment: 08-09 Revenue Update - 5-27-08.pdf
Attachment: Final Board Presentation - Lunch Prices.pdf
Minutes: 

Staff Reports:

• Mark Langdorf, Director of Rick Management, gave a brief presentation of Fees for the Use of District Facilities.
• Kevin Thorton, Director of Food Services, School Meal Price Increase
• Judy Preston, Associate Superintendent of Financial Services, gave the Board an update on the budget.

Board Questions or Concerns on Fees for the Use of District Facilities:

Dr. Murray stated she has concerns about non-profit groups applying for the certificate of insurance. Mr. Langdorf stated each case is looked upon on a individual basis and eased Dr. Murray's concerns.

Mr. Jordan questioned what Project Graduation would fall under and start up churches. Mr. Langdorf stated Project Graduation support students so there would be no cost associated for that group and the strart up churches are charged the facility use fee along with utilities like they have been for many years.

Ms. Kneessy requested more information about host schools charging another school for after hour productions in the District Facility Use Administrative Procedure change.

Board Questions or Concerns on School Meal Price Increase:

Mr. Hughes stated one thing left out of the presentation was offering a free breakfast to every student and the cost associated with that along with the cost of providing the student a nutritionally balanced meals.

Ms. Kneessy requested we look into having a meal price for the staff members.

Ms. Kershaw questioned whether we are getting an increase in the reimbursement for the breakfast program. Mr. Thorton stated we have not seen the reimbursement amount yet for this upcoming year.

Dr. Murray questioned whether the district has done any site based to monitor waste level. Mr. Thorton stated that the district on occasion will monitor a lunch time from beginning to end to see what is going out. We are also adding another nutritionalist on staff so we can do some taste testing with the student's to get their input so that less food ends up in the trash.

Board Questions or Concerns on Budget 2008-2009:

Ms. Kershaw asked for clarification about the tax reduction for Amendment 1. Mr. Jordan questioned if the .25 Mill would be showing up on our taxes. Ms. Preston answered their questions.

61. Board Member Reports

Minutes: 

Mr. Hughes would like to bring the discussion of impact fees back to the Board in regard to suspending the impact fees. He requested an update on impact fees, how much is being generated and what is being generated. Mr. Hughes stated that a staff report would be a good starting place but not concluding place.

Ms. Kershaw stated that the Board won the State award for Supporting the Arts and requested that the Board put on their calendar that the Arts for Complete Education Florida Alliance for Arts Education will be holding their award breakfast June 18th at 8:30 a.m. in Orlando. 

62. Superintendent's Report

Minutes: There was no Superintendent report.

63. Adjournment

Minutes: The school board meeting of May 27, 2008 was adjourned at 9:17 p.m.