05-27-2014 Special School Board Meeting
Agenda Item #17


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation
Award the Invitations to Bid (ITBs) listed below:

a - ITB #14-B-109-WH - IBM AS400 Upgrade - Educational Technology

b - ITB #14-B-125-CJ - eBeam Edge Wireless and Accessories - School  Choice

Approve the Invitation to Negotiate (ITN) 6 month extension listed below:

c - ITN #09001/JO - Wide Area Network - 6 Month Extension - Educational Technology

Approve the State Contract (SC) purchase listed below:

d - SC #14-SC-121-DK - Library Materials - Curriculum and Instruction

Approve the Sales and Services Agreements (SSAs) listed below:

e - Family Liaison Project - Student Services

f - SSA #14-579-KC - AMIkids Space Coast, Inc. - Student Services

g - SSA #14-580-KC - Kagan Professional Development - South Area

h - SSA #14-593-KC - Kagan Professional Development - South Area

i - SSA #14-594-KR - National Academy Foundation - Curriculum & Instruction

j - SSA #14-599-WH - Technical Training Aids - SolidWorks - Career and Technical Education

k - SSA #14-600-KC - Scholastic, Inc. - Curriculum & Instruction

l - SSA #14-608-KC - Gesell Institute of Child Development - Curriculum & Instruction

m - SSA #14-615-KC - Edmentum, Inc. - Curriculum & Instruction

n - SSA #14-628-KC - The Florida Department of Juvenile Justice

o - SSA #14-635-KC - Paul Sproll - School Choice

Approve the Cancellation of Services for the Sales and Services Agreement (SSA) listed below:

p - SSA #14-099-KC - Soliant Health - Student Services

Award the Request for Qualifications (RFQs) listed below:

q -
RFQ #14-Q-006-KR - Continuing Contract for Building Code Inspection, Permit Plan Review and Fire Safety Services - Facilities Services

r - RFQ #14-Q-007-KR - Continuing Contract for Environmental Engineering Services - Facilities Services

s - Additional Accounting Strings


Meeting Date(s)
Consent w/o Information - 5/27/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a)$149,160.00Yes10097210010028200643000
2014b) $73,473.00Yes42420214140905100644103
2014b) VariableVariableVariableVariableVariableVariableVariableVariable
2014c) VariableYes10097210011636500378000
2014d) VariableVariableVariableVariableVariableVariableVariableVariable
2014e)$142,800.00Yes42292804150146300312000
2014f)$163,000.00Yes10010270004105100312103
2014g) $17,695.00Yes42221514140016400312000
2014h) $5,699.00Yes42220814150016400312000

Contact
Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645
Judy R. Preston - Associate Superintendent of Financial Services X 600





Attachment:  h - 14-593-KC - Kagan Professional Development.pdf
Attachment:  g - SSA 14-580-KC - Kagan Professional Development.pdf
Attachment:  o - SSA 14-635-KC - Paul Sproll.pdf
Attachment:  p - SSA 14-099-KC - Soliant Health Agenda Item- Cancellation of Services.pdf
Attachment:  s - additional strings.docx.pdf
Attachment:  b - ITB 14-B-125-CJ - eBeam Edge Wireless Unit & Accessories.pdf
Attachment:  i - SSA 14-594-KR - National Academy Foundation.pdf
Attachment:  l - SSA 14-608-KC - Gesell Institue of Child Development.pdf
Attachment:  q - RFQ 14-Q-006-KR - Continuing Contract for Building Code Inspection, Permit Plan Review and Fire Safety Services.pdf
Attachment:  a - ITB #14-B-109-WH - IBM AS400 iSeries Upgrade.pdf
Attachment:  n - SSA 14-628-KC - The Florida Department of Juvenile Justice.pdf
Attachment:  c - ITN #09001 JO - Wide Area Network - 6 Month Extension.pdf
Attachment:  d - SC 14-SC-121-DK Agenda Item.pdf
Attachment:  j - SSA 14-599-WH - Technical Training Aids - SolidWorks.pdf
Attachment:  m - SSA 14-615-KC - Edmentum, Inc..pdf
Attachment:  r - RFQ 14-Q-007-KR - Continuing Contract for Environmental Engineering Services.pdf
Attachment:  e - Family Liaison Project.pdf
Attachment:  f - SSA 14-579-KC - AMIkids Space Coast, Inc..pdf
Attachment:  k - SSA-14-600-KC - Scholastic, Inc..pdf