06-09-2015 Regular School Board Meeting
Agenda Item #11


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #15-B-053-LU - Portable Wooden & Pre-Engineered Portable Classroom Relocation - Facilities Services

b - ITB #15-B-067-LU - Aquatic Weed Control - Facilities Services

Approve the Sales and Services Agreements (SSAs) and Amendments listed below:

c - SSA #14-048-WH-A3 - Amendment #3 - iAssessment, LLC, dba Truenorthlogic - Human Resources

d - SSA #14-614-KC-A1 - Amendment #1 - North Carolina Outward Bound School - Student Services

e - SSA #16-022-AL - Deborah Lleras Zipf - Student Services

- SSA #16-036-AL - John Perricone - Central Area

g - SSA #16-041-AL - Magnet Schools of America - Charter and Choice Schooling

h - SSA #16-050-AL - North Carolina Outward Bound School - Student Services



Meeting Date(s)
Consent w/o Information - 6/9/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) VariableVariableVariable9562VariableVariableVariableVariable
2015b) VariableVariableVariable9562VariableVariableVariableVariable
2015c) $20,000.00Yes10094000010025100365102
2015d) $84,000.00Yes10010200010025100312103
2015e) $30,000.00Yes10092800018355200312254
2015f) $3,311.00Yes80031516040109800312000
2015g) $9,000.00Yes42491804150906300312000
2015h) $84,000.00Yes10010200010025100312103

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 15-B-053-LU - Portable Wooden & Pre-Engineered Portable Classroom Relocation.pdf
Attachment:  b - ITB 15-B-067-LU - Aquatic Weed Control.pdf
Attachment:  c - SSA 14-048-WH-A3 - iAssessment, LLC dba Truenorthlogic Amendment 3.pdf
Attachment:  d - SSA 14-614-KC-A1 - Amendment 1 - North Carolina Outward Bound School.pdf
Attachment:  e - SSA 16-022-AL - Deborah Lleras Zipf.pdf
Attachment:  f - SSA 16-036-AL - John Perricone.pdf
Attachment:  g - SSA 16-041-AL - Magnet Schools of America.pdf
Attachment:  h - SSA 16-050-AL - North Carolina Outward Bound School.pdf