06-11-2013 Regular School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements (Part B)

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the State Contract (SC) purchases listed below:

j) SC #13-SC-126-CJ - Office and Educational Consumables - District Wide

k) SC #13-SC-561-DW - Tires - Transportation Services


Approve the Sales & Services Agreements (SSAs) and Amendments listed below:

l) SSA #0910CH-A1 - NCS Pearson, Inc. - Waterford Early Learning - Mila Elementary - First Amendment 

m) SSA #1230CO-A1 - NCS Pearson, Inc. - SuccessMaker - Endeavour Elementary - First Amendment

n) SSA #1244CO-A1 - NCS Pearson, Inc. - SuccessMaker - Discovery Elementary - First Amendment

o) SSA #13-115-WH-A1 - NCS Pearson, Inc. - SuccessMaker - Turner Elementary - Amendment 1

p) SSA #13-446-WH - Horizon Software International - Pay to Participate 

q) SSA #13-506-KR - Teaching Strategies, LLC - Early Childhood Education, Head Start and Title I

r) SSA's for Family Liaison Project - SSA #13-555-KC - Terry Tomeka, SSA #13-556-KC - Jim Gerhauser, SSA #13-557-KC - Emily DeWoody, and SSA #13-558-KC - Teri Paro

s) SSA #13-549-WH - NCS Pearson, Inc. - SuccessMaker - Creel Elementary


Approve the Termination/Cancellation of Services listed below:

t) ITB #13-B-002-DR - Snack Drinks (Smoothies) - Food and Nutrition Services 



Meeting Date(s)
Consent w/o Information - 6/11/2013

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Grant
Operating - Other
Capital Projects
Special Revenue - Federal
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13j) VariableYesVariableVariableVariableVariableVariableVariable
12-13k) VariableYesVariableVariableVariableVariableVariableVariable
12-13l) $3,000.00Yes42240314130015100365101
12-13m) $11,491.20Yes42210514130016500364000
12-13n) $12,768.00Yes42221514130015100365101
12-13o) $8,118.00Yes42221214130015100364101
12-13p) $3,354.00Yes10098100010026400312000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  j) SC #13-SC-126-CJ - Office and Educational Consumables - Agenda Item.pdf
Attachment:  o) SSA #13-115-WH-A1 - NCS Pearson, Inc. - SuccessMaker - Turner Elementary - First Amendment - Agenda Item.pdf
Attachment:  n) SSA #1244CO-A1 - NCS Pearson, Inc. - SuccessMaker - Discovery Elementary - First Amendment - Agenda Item.pdf
Attachment:  m) SSA #1230CO-A1 - NCS Pearson, Inc. - SuccessMaker - Endeavour Elementary - First Amendment - Agenda Item.pdf
Attachment:  l) SSA #0910CH-A1 - NCS Pearson, Inc. - Waterford Early Learning - Mila Elementary -A-1 - Agenda Item.pdf
Attachment:  r) Family Liaison Project Agreements Agenda.pdf
Attachment:  t) ITB #13-B-002-DR - Snack Drinks (Smoothies) Cancellation of Services - Agenda.pdf
Attachment:  q) SSA #13-506-KR - Teaching Strategies LLC - Agenda Item.pdf
Attachment:  s) SSA #13-549-WH - NCS Pearson, Inc. - SuccessMaker - Creel Elementary - Agenda Item.pdf
Attachment:  u) Additional string info.pdf
Attachment:  k) SC #13-SC-561-DW - Tires - Agenda Item.pdf
Attachment:  p) SSA #13-446-WH - Horizon Software International - Pay to Participate - Agenda Item.pdf