06-11-2013 Regular School Board Meeting


MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD

The School Board of Brevard County, Florida met in regular session on Tuesday, June 11, 2013, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Florida Today newspaper on Monday, June 3, 2013. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A-1. Call to Order
1. Call to Order

Minutes: Chairman Dr. Barbara Murray called the School Board meeting to order at 9:30 a.m.

A-2. Roll Call
2. Roll Call

Minutes: Members Present: Dr. Michael Krupp, Dr. Barbara Murray, Amy Kneessy, Karen Henderson, Andy Ziegler

A-3. Invocation
A-4. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, Director of District Communications, led the Pledge of Allegiance.

A-5. Entertainment
A-6. Emergency Item
A-7. Adoption of Agenda
4. Adoption of Agenda

Minutes: 

Dr. Binggeli read the following changes into the agenda:

Presentation Addition
D-7.  Sustainability of Palm Bay Academy Charter School

Consent Revisions
F-10.   Student Expulsions
F-17.   Purchasing Bids, RFPs, RFQs, and Sales & Services Agreement
F-23.   Instructional Staff Recommendations
F-29.   Title I Part A Grant Application

Information Revision
H-48.   2013-14 Grant Application for Individuals with DIsabilities Education Act (IDEA) Entitlement, Part B and PreK 



Motions:
Adopt the School Board meeting agenda of June 11, 2013 at it's revisions.- PASS
 
Vote Results
Motion: Michael Krupp
Second: Amy Kneessy
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Purchasing & Warehouse

5. Recognize the Office of Purchasing & Warehouse Services for receiving the 2013 Award for Excellence in Public Procurement

Minutes: 

Dr. Binggeli introduced Judy Preston, Associate Superintendent of Financial Services.

Ms. Preston announced that the Office of Purchasing & Warehouse Services has earned the Florida Association of Public Procurement Officials (FAPPO) 2013 Award of Excellence in Public Procurement.  She noted that this award recognizes contributions to the public purchasing profession.

Ms. Preston stated that this prestigious award is earned by only those organizations that demonstrate excellence by obtaining a high score based on a standardize criteria.  She noted that the criteria are designed to measure innovation, organization, professional ism source selection, productivity, e-procurement, process improvements, and leadership attributions of the procurement organization.

Ms. Preston noted that this award was presented to Brevard Public Schools Purchasing Representatives on May 20, 2013 at the FAPPO's 46th Annual COnference and Trade Show in Daytona. This is the first year that our district applied for this award and the first time that we won the award.

Cheryl Olson, Director of Purchasing, and her team (as listed below) were recognized and congratulated for thier efforts on process improvements as well as the other strategic efforts for the school district.

 


C. Resolutions/Proclamations
D. Presentations
D. Board Office/ Superintendent

6. Budget Update
Attachment: Budget Presentation - Board Meeting on June 11, 2013.pdf
Minutes: 

Dr. Brian Binggeli and Ms. Preston updated the Board and the community as it relates to the district budget (presentation attached).

Dr. Murray clarified for the listen audience, to be part of the record, as it related to the Florida Retirement System (FRS). She stated that the Superintendent and Ms. Preston were well aware and anticitpated the possibility of the FRS increase to the extent that we were very proactive and knew to reduce our budget ahead of time so we could make allowances on what we anticipated was coming.

Chairman Dr. Murray thanked Dr. Binggeli for his presentation and noted that his proposal is a good one.

D. School Choice

7. Sustainability of Palm Bay Academy Charter School
Attachment: Sustainability of Palm Bay Academy Charter School.pdf
Attachment: Notice to Holders of Draw on Debt Service Reserve Fund and Partial Interest Distribution.pdf
Attachment: Palm Bay Academy Forbearance Agreement.pdf
Attachment: Palm Bay Academy Long-Term Debt.pdf
Minutes: 

Vicki Mace, Director of Choice Schools, and Judy Preston, Associate Superintendent of  gave a presentation to update the Board and the Community on the sustainability of Palm Bay Academy Charter School. 

Ms. Mace covered the following information during her presentation (as attached):

  1. Recent Events
  2. Notice to Holders of Draw on Debt Service Reserve Fund and Partial Interest Distribution
  3. Draw on Debt Service Reserve Fund
  4. Distribution
  5. Debt Payment Schedule
  6. Monitoring of Palm Bay Academy - Solvency and Sound Financial Practices
  7. June 30, 2007 Financial Audit
  8. Timeline of Events
  9. Determination of Financial Emergency (F.S. 218.503)
  10. Corrective Action Plan
  11. High Performing Charter School (F.S. 1002.331)
  12. Recent Charter Contract Negotiations

Ms. Mace noted that the district did not receive any of the Governing Board minutes from Palm Bay Academy until the contract negotiations were complete.

Ms. Preston provided information to the Board from the financial standpoint.

Ms. Kneessy questioned whether Palm Bay Academy reported to the district whether they were making any of the lease payments over the past year.  Ms. Mace noted that every month, Palm Bay Academy showed that they were operating in the black and that there debt service was showing a reduction.  Ms. Preston stated that there are funds available to pay their long term debt and that they will take funds from their general funds in order to make those payments.  She noted that documents was provided to them each and every month.

Ms. Preston explained to the Board and the community details of what occurred for Palm Bay not to pay on their debt.

Dr. Krupp asked if we would have to house the student's from Palm Bay Academy in August 2013.  Ms. Mace stated with the Forbearance Agreement that Palm Bay Academy was able to get, this will get them through the 2013-14 school year.

Dr. Binggeli clarified that some of their board minutes would have alerted us in the months prior to our contract negotiation with Palm Bay Academy. He noted that we did not receive the minutes until after the contract negotiations.  Ms. Mace stated that on May 31, 2013 is when the district found out that Palm Bay Academy was considering not opening for the upcoming school year.

Dr. Murray stated that her greatest concern is the questionable history with this charter school.  She noted that even though they always come through in the end, it is due the school district monitoring every little thing that occurs.  Dr. Murray mentioned for the record, that in the future that she is going to show very little patience for this sort of behavior.

Ms. Mace stated that they are trying to explain their perspective and understanding of what happened.  She noted that one of the concerns of Palm Bay Academy is that they could not get the Forbearance Agreement for the entire year.

Dr. Krupp asked the Chair that David Gunter, Attorney for Palm Bay Academy, come to podium for questioning. Chairman Dr. Murray stated that is would be appropriate.  Mr. Gunter and Mike Watkins, Council for the Trustees for Palm Bay Academy, explained the bond restructuring process and the importance of the Forbearance Agreement was for the whole school year.  Mr. Gunter stated that Palm Bay Academy wants to pay their debts.

Harold Bistline, School Board Attorney, stated to the Chair and Members of the Board, that we are concerned with getting the notification required and a plan.  He noted that once the district get the proper documents, we will look at it and deem the course of action that is appropriate.

Dr. Binggeli asked if the teachers at Palm Bay Academy have contracts for the upcoming school year.  Mr. Gunter stated that they are in the process of getting all that in place.  Dr. Binggeli stated that the answer is no.  He stated the districts fundamental concern is that the school will be open next year.

 Chairman Dr. Barbara Murray thanked Ms. Mace and Ms. Preston for their diligence.


E. Public Comment
8. Public Discussion

Minutes: 

Chairman Dr. Barbara Murray reminded the public that there is a maximum allotted time of three minutes for each speaker.  She also stated that the Board will not respond to the comments or requests but the Superintendent of Schools will investigate and respond in a timely manner.

  1. Dean Paterakis, Melbourne - Lewis Ruffalo & Security Dept.
  2. Sarah Aloise, Indialantic - Media Assistants, Budgets 
  3. Dan Bennett, VP BFT, Rockledge - Instructional Staff Recommendations
  4. Greg Cope, Merritt Island - Boundary Change

Chairman Dr. Murray thanked this evening's speakers and mentioned that their willingness to speak before the Board is appreciated.


F. Consent
F. Board Office/Superintendent

9. Approval of Minutes
10. Student Expulsions
Attachment: 6.11.2013 Student Expulsions.pdf (Confidential Item)
F. Financial Services

11. Financial Statements for the Period Ending April 30, 2013
Attachment: April 2013 Financials.pdf
F. Budgeting, Cost Accounting & FTE

12. Budget Amendment # 9 - May 31, 2013
Attachment: Budget Amendment #9 - May 31, 2013.pdf
Attachment: May 2013 Budget Amendment Explanations.pdf
F. Accounting Services

13. Investment Performance Report for the Quarter Ending March 31, 2013
Attachment: BREVARD_1Q13_COMPLETE.pdf
F. Risk Management

14. School Board's Casualty Insurance Policy Renewal
Attachment: Casualty Insurance Renewal Projection.pdf
F. School Food and Nutrition

15. 2013-14 Fresh Fruit and Vegetable Program Grant
Attachment: 2013-14 FFVP Approval Letter.pdf
F. Purchasing & Warehouse

16. Property Disposal
Attachment: June 11 Board List.pdf
Attachment: June 11 Board Letters.pdf
17. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements (Part A)
Attachment: a) BW #13-BW-117-KR - Advance Education Inc - Agenda Item.pdf
Attachment: b) ITB #13-B-079-LL- Bus Cameras, Accessories & Installation - Agenda Item.pdf
Attachment: c) ITB #13-B-090-DW - Moving Services - Agenda Item.pdf
Attachment: d) ITB #13-B-096-KC - Recycling of Surplus Computer Components - Agenda Item.pdf
Attachment: e) ITB #13-B-113-WH - Microsoft Volume Licenses - Agenda Item Revised.pdf
Attachment: f) RFP #12-009-LL - Private School Instruction Services - Amendment #1 - Agenda Item.pdf
Attachment: g) RFP #13-P-070-WH - Competency Based Diploma Lab - Agenda Item.pdf
Attachment: h) RFP #10005JO - Emergency Response & Disaster Recovery - Six Month Extension - Agenda Item.pdf
Attachment: i) SC #13-SC-123-DW - Vehicles for Head Start - Agenda Item.pdf
18. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements (Part B)
Attachment: j) SC #13-SC-126-CJ - Office and Educational Consumables - Agenda Item.pdf
Attachment: o) SSA #13-115-WH-A1 - NCS Pearson, Inc. - SuccessMaker - Turner Elementary - First Amendment - Agenda Item.pdf
Attachment: n) SSA #1244CO-A1 - NCS Pearson, Inc. - SuccessMaker - Discovery Elementary - First Amendment - Agenda Item.pdf
Attachment: m) SSA #1230CO-A1 - NCS Pearson, Inc. - SuccessMaker - Endeavour Elementary - First Amendment - Agenda Item.pdf
Attachment: l) SSA #0910CH-A1 - NCS Pearson, Inc. - Waterford Early Learning - Mila Elementary -A-1 - Agenda Item.pdf
Attachment: r) Family Liaison Project Agreements Agenda.pdf
Attachment: t) ITB #13-B-002-DR - Snack Drinks (Smoothies) Cancellation of Services - Agenda.pdf
Attachment: q) SSA #13-506-KR - Teaching Strategies LLC - Agenda Item.pdf
Attachment: s) SSA #13-549-WH - NCS Pearson, Inc. - SuccessMaker - Creel Elementary - Agenda Item.pdf
Attachment: u) Additional string info.pdf
Attachment: k) SC #13-SC-561-DW - Tires - Agenda Item.pdf
Attachment: p) SSA #13-446-WH - Horizon Software International - Pay to Participate - Agenda Item.pdf
F. Human Resources

19. Job Description - Manager-Purchasing Services
Attachment: Manager - Purchasing Services.pdf
20. Job Description - Specialist-Warehouse
Attachment: Specialist - Warehouse.pdf
21. Job Description - Specialist-Surplus Property
Attachment: Spec-Surplus Prop.pdf
22. Support Staff Recommendations
Attachment: Support Staff 06-11-13.pdf
23. Instructional Staff Recommendations
Attachment: Instructional Staff 06-11-13.pdf
24. Adult Education Part-Time Teacher Salary Increases
25. Reappointment Nominations of Annual Contract Teachers for 2013-2014 School Year
Attachment: AC Instructional Reappointments 13-14.pdf
F. School Choice

26. Recommend the Renewal of the Campus Charter School Contract
Attachment: Campus Charter Renewal Submitted by School.pdf
Attachment: Campus Renewal Contract - District Summary.pdf
27. Recommend the Approval of Sculptor Renewal Charter Contract
Attachment: Sculptor Charter School Contract Renewal FINAL.pdf
F. Title I/Early Childhood Education/Head Start

28. Title I Part A Grant Application
F. Students at Risk

29. Brevard County Jail Complex Agreement with the School Board of Brevard County
Attachment: Jail Contract 2013-14.pdf
30. School Board of Brevard County and Infinity Schools Inc., Contract for Educational Services at AMIkids Brevard Group Treatment Home
Attachment: Brevard Group Treatment Contract 2013-14.pdf
31. School Board of Brevard County and Infinity Schools Inc., Contract for Educational Services at AMIkids Frances Walker Halfway House
Attachment: Frances Walker HH 2013-14.pdf
32. Department of Juvenile Justice 2013-2014 School Calendar
Attachment: DJJ Calendar 2013-2014.pdf
33. Memorandum of Agreement between Brevard Public Schools and Brevard Family Partnership
Attachment: Brevard Family Partnership 2013-14.pdf
34. School Board of Brevard County and AMIkids Space Coast, Inc. Operating as Melbourne Center for Personal Growth, Contract for Educational Services
Attachment: Melbourne Center for Personal Growth 2013-14.pdf
35. Federal Entitlement Grant Title X, Part C
F. Central Area Superintendent

36. Field Trip - Edgewood Jr./Sr. High - FBLA National Conference - Anaheim, CA
Attachment: Edgewood FBLA Anaheim CA June 2013.pdf
Attachment: FBLA National Competition - EHS.pdf
37. Request from the Boy Scouts of America to Access Classrooms to Recruit Students per Board Policy 9700.01
Attachment: Central FL Council Boy Scouts - Application.pdf
Attachment: Boy Scouts attachments 1-4.pdf
Attachment: Boy Scouts attachment 501(c)3.pdf
Attachment: Boy Scouts Bylaws.pdf
F. Facilities Services

38. Approve Written Descriptions of School Attendance Boundary Changes
Attachment: Written Descriptions of School Attendance Boundary Changes (2013-14).pdf
39. Appoint School Board Representatives to West Melbourne's and Palm Bay's Local Planning Agencies
F. Project Management

40. Guaranteed Maximum Price for Port Malabar Elementary School Head Start Renovations
Attachment: Canaveral Construction Co GMP Port Malabar Head Start Project.pdf
Attachment: Port Malabar EL Head Start Project Budget Sheet.pdf
41. Guaranteed Maximum Price for Head Start Playgrounds at Sherwood Elementary School, Cocoa High School and Port Malabar Elementary School
Attachment: Canaveral Construction Co GMP for Head Start Playgrounds.pdf
42. Change Order #1 to Titusville High School Swimming Pool Renovation
Attachment: Change Order 1 Titusville High School Swimming Pool.pdf
F. Approval of Consent

43. Approval of Consent Agenda


Motions:
Approve the Consent Agenda.- PASS
 
Vote Results
Motion: Michael Krupp
Second: Karen Henderson
Karen Henderson- Aye
Amy Kneessy- Aye
Michael Krupp- Aye
Barbara Murray- Aye
Andrew Ziegler- Aye

Motion Minutes: Board Members agreed to forego the video break.

Items Pulled for Discussion
G. Action
H. Information
H. Curriculum & Instruction

44. Title II, Part A Grant Application
H. Middle School Programs/K-12

45. Florida Educational Equity Act Annual Update -- 2012-2013
Attachment: 2013 DRAFT Equity.pdf
H. Adult/Community Education

46. Consultant Agreement Between Children's Choice Child Care Services Inc. and the Office of Adult & Community Education/School Age Child Care
Attachment: Ashcraft Proposal.pdf
H. Students at Risk

47. 2013-2014 Multiagency Service Network for Severely Emotionally Disturbed Student Project RFA
H. Instructional, Behavioral and Psychological Services

48. 2013-2014 Grant Application for Individuals with Disabilities Education Act (IDEA) Entitlement, Part B and PreK
Attachment: IDEA Part B, Entitlement.pdf
49. 2013-2014 Adults with Disabilities Grant Application
Attachment: BudgetAWD2013-14.pdf
H. Florida Diagnostic & Learning Resources(FDLRS)/PreK

50. Florida Diagnostic and Learning Resources System (FDLRS/East) Project Application for 2013-14
Attachment: FDLRS Project Application 2013-14 Narrative.pdf
H. Facilities Services

51. Revision 1 to 2010 Educational Plant Survey
Attachment: Revision 1 to 2010 Educational Plant Survey.pdf
52. Change Attendance Boundaries for Middle Years International Baccalaureate Programme
Attachment: Recommended Middle Years IB Boundaries (2013-14).pdf
53. Attendance Boundary Change for Audubon ES and MILA ES
Attachment: Proposal 5 Map Detail.pdf
Attachment: Map for Recommended Attendance Boundary Change Between Audubon and MILA.pdf
Attachment: Audubon Attendance Boundary Description.pdf
Attachment: MILA Attendance Boundary Description.pdf
54. School Name Changes
H. District Security

55. 2013-2014 School Resource Officer Agreements
Attachment: 2013-14 FINAL Budget w-strings 6.10.13 hp.pdf

I. Staff Reports
56. Staff Reports

Minutes: There were no staff reports.

J. Additional Public Presentations (If Required)
57. Additional Public Presentations

Minutes: 

There were no additional public presentations.


K. Board Member Reports/Discussion Points
58. Board Member Reports/Discussion Points

Minutes: 

There were no Board Member reports.

Dr. Murray brought up the following discussion points.

  1. The Board has made no official action on whether to move forward on the sales tax referendum.
  2. Dr. Murray voiced her concerned on the hiring practices of promoting teachers to administrative positions.  Ms. Henderson agreed with Dr. Murray that it should not be the norm that teachers be promoted to administrative positions within the school they taught.  Dr. Krupp agreed with them as well.  He noted that teachers are going from a collegiate roll to administrative roll and explained the pros and cons of this hiring practice.  Dr. Krupp also brought up the cross training aspects that needs to be enhanced.   Mr. Ziegler stated that he does not entirely agree with their stance since it does work quite well in business.  Ms. Kneessy stated that this should be the exception and not the rule.  She said that there was enough of a pattern that it became troublesome to the Board.  Dr. Binggeli appreciated that the Board is not a hard and fast rule and will keep an eye on their concern.
 

L. Superintendent's Report
59. Superintendent's Report

Minutes: There was no Superintendent's Report.

M. Adjournment
60. Adjournment

Minutes: Chairman Dr. Barbara Murray adjourned the School Board Meeting of June 11, 2013 at 11:30 a.m.






Secretary

Chair