06-12-2012 Regular School Board Meeting
Agenda Item #15

Purchasing Bids, RFPs, RFQs and Sales and Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder(s),
  2. approval of selection committee ranking of firms and to contract(s) with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specifications, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Requests for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Services Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


a)  RFP 12010/DR - Food Supply and Distribution Services - Office of Food & Nutrition Services

b)  SSA 1241KB - Achieve3000, Inc. - Online Program For All Middle and High School English Language Learners - Office of Student Services

c)  SSA 1242KB - Digital Directions International - Help Math Online Services - Office of Student Services

d)  SSA 1243KB - Learning Today Inc. - Learning Today, Smart Tutor/MangoMon Online Learning System and Support - Office of Student Services

e)  ITN 11004JO - Virtual Instruction Providers - Calvert Amendment Option Year 1

f)   PB 12-030PB/LL - Emergency Generator Repair and Maintenance - Office of Plant Ops and Maintenance

Meeting Date(s)
Consent w/o Information - 6/12/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Special Revenue - Federal
Special Revenue - Food Services
Other Sources

Cost Center
11-12a) VariableYes41093600010027760571 /392000
12-13b) $60,175.61Yes10092604130975100693130
12-13c) $38,000.00Yes10092604130975100693130
12-13d) $42,500.00Yes10092604130975100693130
12-13f) VariableYes10095620029268100354Variable


Cheryl L. Olson - Director - Purchasing and Warehouse Services

Judy R. Preston - Associate Superintendent of Financial Services

Attachment:  b. SSA 1241KB Achieve3000, Inc with SSA and Exhibits.pdf
Attachment:  c. SSA 1242KB Digital Directions Agenda Item with Agreement and Exhibits.pdf
Attachment:  d. SSA 1243KB Learning Today Signed Agreement.pdf
Attachment:  e. 11004JO VIP Agenda Item - Calvert Option Year 1.pdf
Attachment:  f. 12-030 PBLL Generator Agenda Item.pdf
Attachment:  a. RFP 12010DR Agenda Item with Sales Agreements & Exhibits.pdf