06-13-2017 School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, June 13, 2017, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, June 1, 2017. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairperson Belford called the meeting to order at: 9:35 a.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler

A. Moment of Silence
3. Moment of Silence

Minutes: There were no members of the BPS family for whom to hold a moment of silence.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: Matt Reed, Assistant Superintendent of Government and Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Minutes: 

Tina Descovich

  • Congratulated Sea Park Elementary' s Odyssey of the Mind team for earning first place in the World Championship.

Matt Susin

  • Commended HR, Secondary Leading and Learning and Dr. Blackburn for personnel shifts.

Desmond Blackburn: 

  • Commented about BPS' recent test scores.  He said that it is good for us as a district, but also strengthens our ability to be state leaders in future reform efforts.

Misty Belford

  • Extended a warm welcome to Amy Envall, BPS' new in-house general counsel

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
Attachment: 2017-0613Supplemental.pdf
Minutes: 

Dr. Blackburn read into record the items on the Supplemental Agenda which are changes made since being released to the public on June 6, 2017.

Revisions

  • A.7 - Administrative Staff Recommendations
  • F-14 - Instructional Staff Recommendations
  • F-17 - The School Board's Casualty Insurance Policy 

 



Motions:
Adopt the June 13, 2017 School Board meeting agenda and its revisions.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: 

Dr. Blackburn recognized and welcomed the administrative staff personnel present.  Each had opportunity to provide comments and introduce family, friends and colleagues in attendance.



Motions:

Approve the applicable listed administrative staff recommendations:

Revise the effective start date for Ana Diaz in the position of Principal at University Park Elementary from July 1, 2017 to June 14, 2017, previously approved on the May 9, 2017 board agenda.

Accept the resignation of Josh A. Torres from the position of Assistant Principal at Johnson Middle School, effective June 6, 2017.

Accept the resignation of Karah R. Widick from the position of Assistant Principal at Southwest Middle School, effective July 31, 2017.

Accept the resignation of Dietrich S. Ramos from the position of Assistant Principal at Heritage High School, effective May 25, 2017.

Accept the resignation of Kira M. Hughes from the position of Assistant Principal at West Melbourne Elementary School for Science, effective July 31, 2017.

The reclassification/transfer of Christine Moore from the position of Principal at Bayside High School to the position of Director of Professional Learning and Development, on annual contract, effective June 14, 2017. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Trelawney Wise from the position of Teacher at Challenger 7 Elementary School to the position of Assistant Principal (10 month) at Apollo Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Sean M. Chance from the position of Title I Coordinator at Westside Elementary School to the position of Assistant Principal (10 month) at Dr. W.J. Creel Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification of Rosanna Cope from the position of Title I Coordinator at Endeavour Elementary School to the position of Assistant Principal (10 month) at Endeavour Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification of Dr. Lucy C. Haddock from the position of Teacher/IB PYP Coordinator at Freedom 7 Elementary School to the position of Assistant Principal (10 month) at Freedom 7 Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification of Christina T. Carver from the position of Teacher on Assignment at Manatee Elementary School to the position of Assistant Principal (10 month) at Manatee Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The appointment of Erin M. Johnson to the position of Assistant Principal (10 month) at Pinewood Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Kassie Erenstoft from the position of Resource Teacher at Elementary Leading & Learning to the position of Assistant Principal (10 month) at Quest Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Kelly Grugan from the position of Teacher at Sunrise Elementary School to the position of Assistant Principal (10 month) at Riviera Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Erika J. Lucarotti from the position of Guidance Counselor at Westside Elementary School to the position of Assistant Principal (10 month) at Sabal Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification of Amanda P. Batman from the position of Teacher at West Melbourne Elementary School to the position of Assistant Principal (10 month) at West Melbourne Elementary School, on annual contract, effective August 3, 2017. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Tammy W. Brock from the position of Assistant Principal (10 month) at Merritt Island High School to the position of Assistant Principal (12 month) at McNair Middle School, on annual contract, effective July 1, 2017. Annual salary based on grade 23 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Laura Glover from the position of Assistant Principal (10 month) at Palm Bay Elementary School to the position of Assistant Principal (12 month) at Southwest Middle School, on annual contract, effective July 1, 2017. Annual salary based on grade 23 of the Nonbargaining Salary Administration Program.

The reclassification of Lorri T. Benjamin from the position of Assistant Principal (10 month) at Cocoa High School to the position of Assistant Principal (12 month) at Cocoa High School, on annual contract, effective July 1, 2017. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Debora I. Lubbers from the position of Assistant Principal (10 month) at Space Coast Jr./Sr. High School to the position of Assistant Principal (12 month) at Merritt Island High School, on annual contract, effective July 1, 2017. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Jennifer L. Gonzalez from the position of Assistant Principal (10 month) at Viera High School to the position of Assistant Principal (12 month) at Titusville High School, on annual contract, effective June 14, 2017. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Glenn Webb from the position of Assistant Principal (10 month) at Eau Gallie High School to the position of Assistant Principal (12 month) at West Shore Jr./Sr. High School, on annual contract, effective July 1, 2017. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Lena C. Wiebelt from the position of Principal at Hoover Middle School to the position of Principal at Bayside High School, on annual contract, effective July 1, 2017. Annual salary based on grade 29 of the Nonbargaining Salary Administration Program.

The reappointment of Yolonda Smith McGriff as Assistant Principal 12 month at Johnson Middle School, effective June 14, 2017.

The reclassification/transfer of Lisa D. Paniale from the position of Principal at Audubon Elementary School to the position of Teacher at Brevard Virtual School, on annual contract, effective August 3, 2017.
 

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Tina Descovich
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. District Operations

8. Recognize the Office of Purchasing & Warehouse Services for Receiving the Award for Excellence in Public Procurement for 2017

Minutes: Dr. Blackburn introduced Dr. Mark Mullins, chief operating officer, who facilitated the presentation.

C. Resolutions/Proclamations
D. Presentations
E. Public Comment
9. Public Comment

Minutes: 

Chairperson Belford explained the decorum necessary for persons making public comments and explained that while no action would be taken by the board on items raised in public discussion, board members may:

  1. Assist with connecting public speakers to district staff that can assist with concerns.
  2. Respond in brief to comments made by speakers that require immediate clarification.
  3. Request that a response to specific speakers be placed on the School Board's website under the section called "4 The Record."

Chairperson Belford explained that these response would take place at the end of the public comment portion of the meeting.

Speakers in order of appearance:

  • Toby Napier - G31 - Policy to calculate contract fees
  • Dan Bennett - Employee reappointments and calendar

F. Consent
F. Board Office/Superintendent

10. Approval of Minutes
Attachment: 2017-0523 School Board Meeting Draft Minutes.pdf
F. Brevard Schools Foundation

11. Brevard Schools Foundation Board Member Approval
Attachment: KChapman Bio.pdf
Attachment: Jimi Gonzalez - March 2017 Resume.pdf
Attachment: Melissa Alvarez Mangual.pdf
F. Financial Services

12. Property Disposal
Attachment: Board Report - 06-13-2017 Consent.pdf
Attachment: Board Report Letters - 06-13-2017 Consent.pdf
13. Investment Performance Report for Quarter Ending March 31, 2017
Attachment: Brevard QPR 1Q17 Final.pdf
F. Human Resources

15. Support Staff Recommendations
Attachment: Support Staff 06-13-17.pdf
16. Job Description - Resource Teacher-Professional Development Certification Program
Attachment: ResTchr-PDCP.pdf
F. Employee Benefits and Risk Management

17. The School Board's Casualty Insurance Policy Renewal
Attachment: Cost - Benefit Analysis Excess Workers Compensation 2017-2018.pdf
Attachment: Cost-Benefit Analysis Public Liability and Excess Auto and General Liability.pdf
Attachment: 2017-18 Ins. Policies - Casualty Ins. Proposal Results.pdf
18. Update the Contact Names in Board Policy 3122 Equal Employment Opportunity and Board Policy 3362-Anti-Harassment.
F. Secondary Office of Leading and Learning

19. Field Trip - Rockledge High Cross Country - Appalachian State University Summer Conditioning Camp in Boone, North Carolina
Attachment: Appalachian State Cross Country Travel Plan - Rockledge High.pdf
20. Field Trip - Viera High School Football Game vs Gonzaga College High School in Washington DC
Attachment: SB Agenda Info - Football Team - Gonzaga Washington DC .pdf
Attachment: SB Agenda Info - Cheerleading Gonzaga Washington DC - 5-25-17.pdf
F. Facilities Services

21. Aviation Program Building at Eau Gallie High School
Attachment: Preconstruction Services Eau Gallie CTE Aviation Lab.pdf
F. Project Management

22. Appoint School Board Representative to the Indialantic Local Planning Agency
23. Appoint School Board Representative to the Satellite Beach Local Planning Agency
24. Stone Magnet Middle School - Kitchen Renovations Close Out
Attachment: Stone - Kitchen OEF 209.pdf
25. Westside Elementary School - Construction Management Services
Attachment: Westside Building Envelope Repair attachment.pdf
Attachment: Westside Building Envelope Repair Cost Benefit Analysis.pdf
F. Approval of Consent

26. Approval of Consent


Motions:
Approve the June 13, 2017 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: John Craig
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Human Resources

14. Instructional Staff Recommendations
Attachment: Instructional Staff 06-13-17 revise.pdf
Attachment: Matt Susin - Memorandum of Voting Conflict.pdf
Minutes: Matt Susin pulled this item and read a memorandum of voting conflict due to the fact that he was related to one the staff members being appointed.  He abstained from voting.

Motions:

Approve the routine instructional staff recommendations

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Abstain
Andrew Ziegler- Aye


G. Action
G. Purchasing & Warehouse

27. Purchasing Solicitations
Attachment: a - ITB 17-B-088-SH - Cafeteria Employees Uniforms.pdf
Attachment: b - PB 17-PB-095-NC - Office, School, and Other Work-Related Supplies and Services.pdf

Motions:

Award the Invitation to Bid (ITB) below:

a- ITB #17-B-088-SH - Cafeteria Employees Uniforms - Food & Nutrition Services - $225,000.00 - Special Revenue Food Service

Approve the Piggyback (PB) below:

b - PB #17-PB-095-NC - Staples Business Advantage - Purchasing & Warehouse Services - $190,000.00 - Operating Other

- PASS
 
Vote Results
Motion: John Craig
Second: Andrew Ziegler
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

28. Department/School Initiated Agreements
Attachment: a - CA 17-693-SH - Marty Beech Consulting.pdf
Attachment: b - SSA 15-488-DR - UCF Extension.pdf
Attachment: c - SSA 17-718-DR - Early Learning Coalition.pdf
Attachment: d - SSA 17-713-DR - AMIkids.pdf
Attachment: e - SSA 17-656,657,658,659-SH - Family Liaison Project.pdf
Attachment: f - SSA 17-625,626,627,628,629-SH - LEAP Trainers.pdf
Attachment: g - SSA 17-638-SH - BAC (PACE).pdf
Attachment: h - SSA 17-714-DR - NC Outward Bound.pdf
Attachment: i - SSA 17-715-DR - Brevard Family Partnership.pdf
Attachment: j - SSA 17-649-HD - Cengage Learning Dual Enrollment Textbooks.pdf
Attachment: k - SSA 17-611-SH - Crisis Prevention Institute.pdf
Attachment: l - SSA 17-726,727-SH - Kagan.pdf
Attachment: m - SSA 17-721-SH - Elam Leadership Institute.pdf
Attachment: n - SSA 17-733-SH - Great Minds.pdf
Attachment: o - SSA 17-739-HD - Great Minds, Eureka Math.pdf
Attachment: p - SSA 17-743-HD - Heinemann.pdf
Attachment: q - additional accounting strings.pdf

Motions:

Approve the Consultant Agreement (CA) below:

a - CA #17-693-SH - Marty Beech Consulting - Equity, Innovation, and Choice - $2,500.00 - Special Revenue Federal - Access Project

Approve the Sales and Service Agreement (SSA) Extension below:

b - SSA #15-488-DR - UCF Comprehensive School Safety Initiative - Student Services - $305,862.00 - Special Revenue Federal

Approve the Sales and Service Agreements (SSAs) below:

c - SSA #17-718-DR - Early Learning Coalition - Student Services - $0 - No Cost to District

d - SSA #17-713-DR - AMIkids Space Coast - Student Services - $173,938.00 - Operating Categorical

e - SSA #17-656,657,658,659-SH - Family Liaison Project - Student Services -  $144,800.00 - Special Revenue Federal - IDEA

f - SSA #17-625,626,627,628,629-SH - LEAP Trainers - Student Services - $109,711.00 - Special Revenue Federal - IDEA

g - SSA #17-638-SH - Brevard Achievement Center - Student Services - $108,000.00 - Special Revenue Federal - IDEA

h - SSA #17-714-DR - No. Carolina Outward Bound School - Student Services - $84,000.00 - Operating Other

i - SSA #17-715-DR - Brevard Family Partnership - Student Services - $57,000.00 - Operating Other

- SSA #17-649-HD - Cengage Learning Dual Enrollment Textbooks - Career & Technical Education - $46,190.25 - Operating Other

k - SSA #17-611-SH - Crisis Prevention Institute - Student Services - $28,987.00 - Special Revenue Federal - IDEA

l - SSA #17-726,727-SH - Kagan Professional Development - Equity, Innovation & Choice - $7,998.00 - Special Revenue Federal

m - SSA #17-721-SH - Elam Leadership Institute - Equity, Innovation & Choice - $1,750.00 - Special Revenue Federal

n - SSA #17-733-SH - Great Minds LLC - Elementary Leading & Learning - $10,400.00 - Operating Categorical

o - SSA #17-739-HD - Great Minds, Eureka Math - Elementary Leading & Learning - $221,814.58 - Operating Categorical

p - SSA #17-743-HD - Greenwood Publishing/Heinemann - Elementary Leading & Learning - $58,399.13 - Operating Other

q - additional accounting strings

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Human Resources

29. Job Description Revision - School Social Worker
Attachment: School Social Worker E0790.pdf

Motions:
Recommend approval of revised Job Description as presented. - PASS
 
Vote Results
Motion: Tina Descovich
Second: Matthew Susin
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Secondary Office of Leading and Learning

30. Florida Educational Equity Act Annual Update -- 2016-2017
Attachment: 2017 Equity Update 5.30.17.pdf

Motions:
Approve the 2016-2017 Florida Educational Equity Act Update.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Aye
Matthew Susin- Aye
Andrew Ziegler- Aye

G. Project Management

31. District School Security - Design Build Services - SALES SURTAX
Attachment: School Security ICOC memo.pdf
Attachment: School Security GMP 2 supplemental information updated May 2017.pdf
Attachment: GMP 2 District School Security - updated May 26 2017.pdf
Attachment: School Security GMP 2 cost benefit analysis updated.pdf
Minutes: 

Mrs. Descovich began a conversation about this item.  She commented that she did not feel comfortable the way the contract was written and she did not feel it was the most cost effective way to proceed.

Board discussion and questions ensued.  Sue Hann, director of Planning & Project Management, Dane Theodore, assistant superintendent of Facilities Services, Major Walters, director School and District Security along with Johnathan Wilkes, sr. project manager, Wharton-Smith, Inc., responded as needed to provide clarification.

None of the Board members felt comfortable about the contract as written and asked to modify "Amendment C."

 



Motions:

Approve the total project construction budget for District School Security (remaining 52 schools and additive alternate for front entry lockdown at all schools) in the amount of $5,826,805.

Approve the Guaranteed Maximum Price #2 submitted by Wharton Smith, Inc. in an amount not to exceed $5,352,135.

Approve Additive Alternate #1 for front entry lockdown at all schools submitted by Wharton Smith, Inc. in an amount not to exceed $474,670.

Approve the sales surtax temporary transfer from facility renewal to security in the amount of $2,988,875 to be repaid monthly as sales surtax revenue is received.

Approve the additional sales surtax temporary transfer from facility renewal to security in the amount of $2,608,323 to be repaid from sales surtax revenues after the $198 million is received.

Approve reallocation of any security funds from schools that are overbudgeted (estimated to occur at 7 schools) as part of the funding for the project. The estimated amount is $143,646, which will vary based on actual cost of construction.

- FAIL
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Nay
John Craig- Nay
Tina Descovich- Nay
Matthew Susin- Nay
Andrew Ziegler- Nay



Motions:

Amend the original motion to include an amendment to Exhibit "C" to include:

  1. Revise the Design-Builder Fee from a lump sum to five percent (5%) of the actual project costs.
  2. Clarify that the owner has salvage rights to any existing material removed during the project.
  3. Include Alternate 1, Front Entry Lockdown.

Approve the total project construction budget for District School Security (remaining 52 schools and additive alternate for front entry lockdown at all schools) in the amount of $5,826,805.

Approve the Guaranteed Maximum Price #2 submitted by Wharton Smith, Inc. in an amount not to exceed $5,352,135.

Approve Additive Alternate #1 for front entry lockdown at all schools submitted by Wharton Smith, Inc. in an amount not to exceed $474,670.

Approve the sales surtax temporary transfer from facility renewal to security in the amount of $2,988,875 to be repaid monthly as sales surtax revenue is received.

Approve the additional sales surtax temporary transfer from facility renewal to security in the amount of $2,608,323 to be repaid from sales surtax revenues after the $198 million is received.

Approve reallocation of any security funds from schools that are overbudgeted (estimated to occur at 7 schools) as part of the funding for the project. The estimated amount is $143,646, which will vary based on actual cost of construction.

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
Misty Belford- Aye
John Craig- Aye
Tina Descovich- Nay
Matthew Susin- Aye
Andrew Ziegler- Aye


H. Information
H. Financial Services

32. Property Disposal
Attachment: Board Report - 06-13-2017 Information.pdf
Attachment: Board Report Letters - 06-13-2017 Information.pdf
H. ESE Program Support

33. 2017-2018 IDEA (Individuals with Disabilities Act) Grant Application Submission
Attachment: IDEA Request for Application FY 2017-18.pdf
Attachment: IDEA Allocations Tables 17-18.pdf
Attachment: 17-18 IDEA Entitle Online App Instructions.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
34. Board Member Reports

Minutes: 

Mr. Susin commented that he would like for the District to move toward online professional development.  He said that it would be more cost effective and would be a time savings.

Mr. Ziegler said that he did not think that online should be the only vehicle for professional development, but would be viable to incorporate.

Referencing public speaker Dan Bennett's comments,  Mr. Craig asked for more information on whether or not employees interviewing for other positions must use sick time to be present for interview. Dr. Blackburn said that it is not a standard practice to make employees utilize his or her personal time for interviews at other schools; however, Dr. Blackburn said that when cases such as Mr. Bennett is referring to occur, he should be informed of the incidence.  

Also in reference to Mr. Bennett's comments, Ms. Belford asked for Ms. Envall to research on whether or not placing annual contract reappointment as part of policy would free the district from state legislative language.

35. Names in Policies - Descovich

Minutes: 

Ms. Descovich had questions about using names in policies.  General Counsel Envall suggested the best way is to use "Superintendent or Designee."  That way you do not have change policies each time employees change. Ms. Descovich said that she would like for the District to work toward making polices standardized.  


L. Superintendent's Report
36. Superintendent's Report

Minutes: Dr. Blackburn had nothing more to report.

M. Adjournment
37. Adjournment

Minutes: Chairperson Belford adjourned the meeting at: 11:46 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair