06-14-2011 Regular School Board Meeting
Agenda Item #16


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Invitation to Bid (ITB) listed below:
a)
 #11-021/BP - Cafeteria Milk - Office of School Food & Nutrition Services

Award the Purchasing Invitation to Negotiate (ITN) listed below:
b)
#11004/JO - District-Operated K-5 Full Time Virtual Instruction Program II - Office of Virtual Instruction

Approve the Sales and Service Agreement (SSA) listed below:
c)
#1108/CH - ACT, Inc. - Accountability, Testing & Evaluation - Office of Accountability, Testing, & Evaluation



Meeting Date(s)
Consent w/o Information - 6/14/2011

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012(11)(b)

Involves Expenditure of Funds Directly in the Classroom
Yes

Source of Funding
Operating - Categorical
Special Revenue - Federal
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a)$2,187,325YES41093600010027600571000
10/11b) VariableYES100TBDTBD5100312101/102
10/11c) $245,000YES10098100018685100737103

Contact

Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600

 




Attachment:  ITB 11-021BP - Cafeteria Milk - Summary.pdf
Attachment:  11004JO Recommendation of Award.pdf
Attachment:  SSA 1108 - ACT - Acct, Test & Eval.pdf