06-14-2016 Regular School Board Meeting
Agenda Item #33


Title
Student Accommodation Plan Additional Portable Relocation (Pinewood Elementary) - Design Build Services

Discussion

The School Board approved the FY 2016-2017 Student Accommodation Plan (SAP) on April 26, 2016. The SAP included the relocation of four (4) surplus portable classrooms as follows: Space Coast to Challenger (1); Space Coast to Pinewood (2) and Bayside to Surfside (1).

The portable classrooms needed at Pinewood Elementary School were based on the relocation of the Head Start program to Riverview. Since the approval of the SAP, a decision was made to retain the Head Start program at Pinewood. Consequently, an additional portable is needed. The portable relocation project approved on April 26, 2016 has largely been completed. Consequently, the additional portable relocation is submitted as a separate project.

Canaveral Construction, Inc., has submitted a Guaranteed Maximum Price (GMP) for the work under their continuing contract for design build services, based on a Design Criteria Package (DCP) prepared in house, with structural engineering details prepared by Droor & Associates under their structural engineering continuing contract. The GMP is in the amount not to exceed $66,800.70. Because of the emergency nature of the project, exact quantities have not been defined and the pricing is based on estimates. The actual quantities will be determined in the field and pricing will be reduced accordingly.  

The requested project budget will include $2,500 for permitting and administration.

Because the FY2015-2016 Portable Relocation budget has been depleted by the relocation of the Community School portable to Endeavour ES and the four previously approved SAP portable relocations, the project will be funded with unallocated funds in the FY 2015-2016 Capital Budget.

Board approval is required for purchase orders over $50,000. In order to expedite the work, approval is requested without prior information.



Recommendation

Approve the project budget for the  relocation of one (1) additional classroom portable to Pinewood Elementary School in an amount not to exceed $69,300.70.

Approve the Guaranteed Maximum Price submitted by Canaveral Construction, Inc. to relocate one (1) additional classroom portable to Pinewood Elementary School in the amount not to exceed $66,800 under their continuing contract for design build services.



Meeting Date(s)
Consent w/o Information - 6/14/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$66,800.70No37695323057006817400000
15/16$2,500No37695323057006867400000

Contact
Susan Hann, P.E., AICP, Director of Planning and Project Management 633-1000 ext. 446.


Attachment:  pinewood portable relocation attachment.pdf