06-14-2016 Regular School Board Meeting
Agenda Item #40


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB) below:

a - ITB #16-B-088-LU - Boiler & Heater Parts Catalog Bid - Facilities - $60,000.00 - Operating - Other

Approve the Piggybacks (PBs) listed below:

b - PB #16-100-OC - Special Education Materials, Supplies, and Equipment for Individuals with Disabilities - Student Services - $100,000.00 - Special Revenue - Federal

c - PB #16-PB-099-LU - Stage Rigging Inspection, Repairs & Maintenance - Facilities - $60,000.00 - Operating - Other

Approve the Request for Proposals (RFPs) Amendment below:

d - RFP #16-P-076-EP - On-Site Health Clinics - Employee Benefits - $3,137,361.00 - Other Sources

e - RFP #13-P-070-WH-A1 - Competency Based Diploma Lab - Student Services - $33,500.00 - Special Revenue - Federal

Approve the Sole Source (SS) purchase below:

f - SS #16-SS-103-WH - Peachjar - Community Relations - $12,300.00 - Operating - Other



Meeting Date(s)
Action - 6/14/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Special Revenue - Federal
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a) $60,000.00Yes10095620029298100511000
2016b)$100,000.00Yes42292804170145200VariousVarious
2016c) $60,000.00Yes100Various0029878100354000
2016d) $3,137,361Yes73198500010027500772000
2016e) $33,500.00Yes42210254160025100691103
2016f) $12,300.00Yes10091220019597720693000

Contact

Ed Parker, Director of Purchasing & Warehouse Services, ext. 645

Pennie L. Zuercher, Chief Financial Officer, ext. 600




Attachment:  a - ITB 16-B-088-LU - Boiler & Heater Parts.pdf
Attachment:  b - PB 16-PB-100-OC - Special Education Materials Supplies, and Eqpmt for Individuals with Disabilities.pdf
Attachment:  c - PB 16-PB-099-LU - Stage Rigging Palm Beach County.pdf
Attachment:  d - RFP 16-P-076-EP - On-Site Health Clinics.pdf
Attachment:  e - RFP 13-P-070-WH-A1 - Competency Based Diploma Lab.pdf
Attachment:  f - SS 16-SS-103-WH - Peachjar.pdf