06-14-2016 Regular School Board Meeting
Agenda Item #30


Title
Award of Proposal RFQ 16-Q-93-DR Building Commissioning Services

Discussion

Building commissioning is a process by which building systems (typically mechanical, electrical and plumbing) are evaluated by a qualified third party to ensure the building systems operate as the owner intended. The commissioning process provides a complete functional checklist and verification of all systems. Commissioning looks at the system operation in its entirety and is often an iterative process. The commissioning agent can also verify operation and maintenance protocols/manuals and can provide in depth training as to system operation.

Mechanical and electrical system commissioning is now a Code requirement for mechanical cooling systems which are 480,000 BTUH and greater as described in Section C408 of the 2014 Florida Building Code. Most of the District's mechanical system projects now require commissioning.

The District issued a Request for Proposals for Building Commissioning services. The intention was to award continuing services contracts to several vendors in order to have commissioning services vendors available for the numerous projects planned for the next several years. Nine responses were received and ranked by a Selection Committee. Of the nine proposals received, the top six proposers were recommended for a continuing services contract award. The following firms are recommended for award (in ranked order):

  1. TLC Engineering for Architecture, Inc. 
  2. Hanson Professional Services, Inc.
  3. Smith, Seckmond Reid, Inc.
  4. Affiliated Engineers, Inc.
  5. SGM Engineering, Inc.
  6. OCI Associates, Inc.

The initial contract term shall commence June 15, 2016 for an initial three (3) year term with an option to renew for one (1) additional two (2) year period.

Typical commissioning costs range from $15,000 to $90,000 depending upon the scope and complexity of the project. The most value obtained from commissioning usually occurs when a commissioning agent is involved in the project from the beginning, but that approach is more costly. Projects will be funded through the Sales Surtax and Capital. This agenda item does not commit any expenditure of funds.



Recommendation
Approve negotiation and award of continuing services contracts to the top six firms for RFQ 16-Q-093-DR Building Commissioning for an initial three (3) year term with an option to renew for one (1) additional two (2) year period, subject to final review of the continuing services contract by the School Board Attorney.

Meeting Date(s)
Consent w/o Information - 6/14/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

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Contact

Denny Bowers, P.E., CEM Energy/Resource Conservation Manager 633-1000 ext. 461