06-17-2008 Regular School Board Meeting
Agenda Item #41

Purchasing Bids, RFPs, RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.


Re-Award the Purchasing Bids listed below:
a) #06-045/CN - Paint - Maintenance
b) #07-006/JJ - Carrier A/C Parts - Maintenance 

Award the Purchasing Bids listed below:
c) #08-001/BP - Cafeteria Paper Supplies - Food & Nutrition Services
d) #08-006/BP - Bread Products II - Food & Nutrition Services
e) #08-040/BM - Swimming Pool Chemical Supply and Service Contractor - Maintenance
f) #08-041/BM - Lawn Care Equipment Maintenance and Service - Maintenance
g) #09-001/BP - Cafeteria Ice Cream - Food & Nutrition Services

Award the Purchasing RFPs listed below:
h) #08009/LH - Chiller Plant Installation at Rockledge High School - Maintenance

Award the Purchasing RFQs listed below:
i) #0817/BP - Physical & Occupational Therapy Services - Exceptional Educational Program Support


Meeting Date(s)
Consent w/o Information - 6/17/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

Cost Center
07/08a) 63,765.00YES10000000010021152000000
07/08b) 2,339.18YES10000000010021152000000
07/08c) 903,960.00YES41093600010027600511000
07/08d) 177,499.00YES41093600010027600571000
07/08e)Indetermin YES10095620029398100511/354000
07/08g) 115,302.00YES41093600010027600571000
07/08h) 940,640.00YES39610113357167400681000
07/08i) IndeterminYES10092800010025200312000

Lynda L. Jones    ext. 645
Judy Preston        ext. 600

Attachment:  Sum006BP - Cafeteria Bread - Option Year 1.pdf
Attachment:  08-041BM Lawn Care Equipment Maintenance and Service.pdf
Attachment:  Sum RFQ0817-PT & OT Services.pdf
Attachment:  08-001BP - Cafeteria Paper Products - Option Year 1.pdf
Attachment:  07-006JJ - Re-award Carrier AC Parts.pdf
Attachment:  06-045CN - Paint rOption Year 2.pdf
Attachment:  RFP 08009LH Chiller Plant Installation at Rockledge High School.pdf
Attachment:  09-001BP - Cafeteria Ice Cream.pdf
Attachment:  08-040BM Swimming Pool Chemical Supply and Service Contractor.pdf