06-23-2015 Board Workshop and Preliminary Budget & Millage Levy Workshop

The School Board of Brevard County, Florida met for a Board Workshop and Preliminary Budget and Millage Levy Workshop Tuesday, June 23, 2015, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. A corrected notice of the meeting was advertised in the Florida Today newspaper on Wednesday, June 17, 2015. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Kneessy called the meeting to order at 9:04 a.m.

Roll Call
2. Roll Call


Members Present:  Misty Belford, John Craig, Amy Kneessy and Andy Ziegler

Member Absent:   Karen Henderson

Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, director of Community Relations, led the Pledge of Allegiance.

Order of Business
4. Equity in Education: Behavioral Supports in Brevard
Attachment: Brevard School Board meeting June 23 final.pdf

Dr. Binggeli asked Dr. Dawna Bobersky, director of Exceptional Program Support to come forward and make the introductions.

Dr. Bobersky introduced Dr. Stephanie Martinez from the University of South Florida. She works with Florida's Positive Behavior Support/Multi-Tiered Systems of Support Project.

Additional presenters included Jayson Lobley, Melissa Cathechis and Tommy Casango.

Mr. Ziegler wanted to hear about the meat of PBS.  He has heard a lot of comments on whether this is working. He asked how it actually worked.

Explanation was provided. 

Mr. Ziegler said that he has heard comments that it is not effective and discussed some issues.

Ms. Belford commented that data is important and some schools are implementing with high fidelity and some with low.  The ones reporting with low fidelity are doing a lot of damage to that data.

Dr. Thedy said they want genuine data and will work on communications efforts. She said the goal is to support teachers and children.

Chairman Kneessy called for a recess at 10:06 a.m. in order to begin the Special School Board meeting.

5. 2015-16 Preliminary Budget and Millage Levy Workshop
Attachment: Board Workshop June 23 2015-Budget Overview-FINAL.pdf

Chairman Kneessy reconvened the Board workshop at 11:28 a.m.

Judy Preston gave an overview.

6. EDR Update
Attachment: Enterprise Software.pdf

Dr. Binggeli provided an update beginning with  a brief background and said that when it was discovered that what we are currently using was going to go away or at least not be supported, they were left with the question of what to do.

Judy Preston, associate superintendent of Financial Services and Sandy Crews, Systems and Security Manager, also provided some information to the Board.

 There was agreement that the contract could have been better and communication about the time and commitment the process would take could have been better as well.

Mr. Craig asked to verify that we have spent 4 M of the 5.2 M contract value.  Dr. Binggeli said we have expended a little over 4 M.  Mr. Craig also asked to verify that the only thing we have on line is e-contracts to which Dr. Binggeli said yes and hopefully by July 11, we will have the finance module ready.

Mr. Craig said the Board has not seen a new change to the product order form and  Dr. Binggeli said it has not been modified.

Mr. Craig asked about the terms that said that the last payment was due July, 2014. He asked if there is a clear written contract that we are going under.

Mrs. Preston said that we have not been invoiced for the balance.  Mr. Craig asked what the 4 M that we have paid was for. Mrs. Preston said that it has been for a variety of things for which we have received invoices.

Mr. Craig said that going back to the team effort, he asked if they were using a tool to track what has been done  Mrs. Preston said they use Issue Track software.

Mr. Craig said he doesn't see anything in the contract about getting to keep the "source code" that was discussed in the presentation. Is there documentation? Ms. Crews provided some explanation, but said that we did not get documentation, but we have a leg up in that we already understand the system.

Mr. Craig said the milestone and metrics are not delineated anywhere.  He asked how do they know when things are supposed to get them done and how long it is supposed to take?

Ms. Crews said that the metrics were given to them by the project manager who is not working there anymore and she has not seen an updated one.  She said that we have our dates.

Mr. Craig asked about the maintenance portion.  There were some questions about what we have paid and what we are supposed to pay since we don't have the products listed on the product form.

Mr. Craig asked about the site visit and he understands there were some concerns about financial stability.  He asked some questions about the rationale behind paying the portion of the maintenance fee that we did and after clarification said it was  a flawed decision.  

Mrs. Belford asked to verify some information. She asked when we signed the contract to move forward (April, 2013) and that before that we paid $360,000 for maintenance of our legacy program. As of April, we increased our maintenace from $360,000 to $560,000 per year.  She asked how many years we have paid the additional maintenance.  Mrs. Preston believe it was the second year.  Mrs. Belford asked an idea of the payments made to EDR.  Mrs. Preston said we have paid approximately 5.5 M. Mrs. Belford asked what is the planned schedule of payment to the company.  She asked what have we done to protect ourselves.  Mrs. Belford asked some more questions about the contract. Mrs.  Belford requested the original contract and the payments that have been made. 

Mrs. Kneessy expressed concerns and said that she did speak to Jennifer Murtha and asked her to audit the contract.

Several Board members expressed that the decisions made regarding this company were not sound.

Mrs. Belford requested that the Board direct that no more public money will be paid on this contract until they follow through. She also requested that Mr. Bistline look at what we can legally do to protect the district and update the Board. 


Closing Remarks
7. Adjournment

Minutes: Chairman Kneessy adjourned the meeting at 12:56 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).