06-25-2019 Rule Development & Preliminary Budget Workshop

The School Board of Brevard County, Florida met for a Rule Development and Preliminary Budget Workshop, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, May 9, 2019 and June 13, 2019. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Tina Descovich called the meeting to order at: 1:04 p.m.

Roll Call
2. Roll Call


Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell


Pledge of Allegiance
3. Pledge of Allegiance


Chairman Descovich led the Pledge of Allegiance.

Order of Business
Rule Development (Policy)

4. Board Policy 5120 Assignment with the District
Attachment: 5120 Executive Summary, Neola, Redline and Clean (5-28-19).pdf

Stephanie Archer, Assistant Superintendent of Equity, Innovation and Choice, provided the an overview of the purpose of the revisions for the policy 5120, Assignment Within the District.

This was the public's first opportunity for comment on policies 5120, 5121 and 7120.  Following the overview of each, Chairman Descovich asked if there was anyone present who wished to address the individual policy.  There were no speakers.

5. Board Policy 5121 Controlled Open Enrollment
Attachment: 5121 Executive Summary, Neola, New Proposed (5-29-19).pdf

Ms. Archer provided an overview of the policy.  Under transportation; Board members were asked to choose one of two options. Board members preferred option two.

There were no speakers who wished to address Policy 5121.

6. Board Policy 7120 Criteria for Balancing School Membership to Capacity
Attachment: 7120 Executive Summary, Current, Redline, Clean (5-29-19).pdf

Ms. Archer provided an overview of the purpose of the proposed revisions to policy 7120.

There were no speakers who wished to address the proposed revisions to policy 7120.

Order of Business

7. Preliminary Budget Workshop
Attachment: 6-25-19 Workshop Presentation.pdf

Pennie Zuercher, Chief Financial Officer,  began an overview of a presentation called Preliminary Budget Workshop, General and Capital Funds Fiscal Year 2019-2020.  She stressed that this is a draft and not final. There are several calculations that need to be done over the next few weeks.

For the general budget, she commented that in the past the Board had been provided department priorities at this time; however, they will not see them at this time.  Departments have made requests, but at this time; the number one goal of any monies that are not mandated or required is to go for salary increases. Therefore they are not considering any other priorities during this funding cycle.

Ms. Belford asked if Ms. Zuercher planned to send those priority suggestions to the Board even though they are not currently being considered.  She felt that it might be beneficial for the Board to have that information.  Ms. Zuercher said that those priorities had not changed since March and she will send them to the Board.

Mr. Susin asked if Ms. Zuercher had reached out the Board to determine their priorities on the capital side. Ms. Zuercher responded that she thought they would be providing her a list of those priorities at the end of the workshop.  She further commented that she is anticipating their input. Mr. Susin expressed some concern about a short turn around time to present a listing of capital priorities.  He suggested that the Board be brought into the process earlier next year.  Ms. Zuercher assured the Board members that their priorities could be received after the workshop and that the Tentative Budget Hearing in July was not final.  She also said that they would adjust  timelines for next year to make sure Board members had more time for input.

Mr. Susin asked for Ms. Zuercher to clarify how the district receives dollars from the millage.  There were also some questions and discussion about Best and Brightest and Turnaround Supplemental Services Assistance.

There was a request to look at the dollar amount for lapse salaries across all employment groups. Ms. Zuercher stated that for an estimate, they are using all categories of retirees.  They are going to try to find a method to calculate lapses in positions that are not retirees.

Mr. Susin asked how many elementary schools do not have current SROs in Melbourne and Palm Bay. Dr. Mullins responded that none of the elementary schools in Melbourne or Palm Bay have SROs.  Mr. Susin asked some questions about the dollars not spent on those positions.

Board members had questions about schools with Title I status.  Discussion ensued about Capital Outlay funds. Ms. Zuercher explained the procedure regarding the Capital requests.  She asked for the Board to review and provide feedback and suggestions prior to the Tentative Budget Hearing on July 25, 2019.

Mr. Susin asked how much we transferred out of capital last year that did not remain in capital but went to general and/or debt service. Ms. Zuercher clarified that it was for 18/19 and said she would provide that information.

More information was presented followed by questions and discussion.

Mr. Susin said there are needs inside of facilities and other areas. He stated that there are a host of high and middle schools that do not have air conditioning in locker rooms. He believes this creates extreme equity issues and mentioned some very inadequate tracks such at that of Rockledge High.  He would like for the Board to consider these needs. He also has concerns about our refurbish rates.

Ms. Zuercher and Ms. Hann will work together to get a cost of AC in locker rooms.

Ms. Campbell would like to have facilities take a look at having a separate plan for the AC at Central Middle School.  The way it is designed now is not meeting the needs of the school.  Ms. McDougall would like consideration of a concession stand at Merritt Island High and the Cocoa High track.  She would also like to look at having walls put up in Andersen classrooms. Ms. Belford would like to look at playgrounds on various campuses. 

 It was determined that a workshop surrounding these issues was needed.


Closing Remarks
8. Closing Remarks

9. Adjournment


Chairman Descovich adjourned the meeting at: 3:32 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).