06-26-2008 Strategic Plan & Preliminary Budget and Millage Levy Workshop


MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD

The School Board of Brevard County, Florida held a special workshop on Thursday, June 26, 2008, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, June 19, 2008 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Janice Kershaw called the Strategic Plan Workshop to order at 1:00 p.m.

Roll Call
2. Roll Call

Minutes: Members Present: Larry Hughes, Robert Jordan, Janice Kershaw, Amy Kneessy, Dr. Barbara Murray

Pledge of Allegiance
Order of Business
3. Strategic Plan Workshop
Attachment: Strategic Plan Memo 06.26.08.pdf
Attachment: June Workshop Agenda 06.26.08.pdf
Attachment: Goal 1 - Student Achievement Tracked 06.26.08.pdf
Attachment: Goal 2 - Learning Environment Tracked 06.26.08.pdf
Attachment: Goal 3 - Workforce Tracked 1 06.26.08.pdf
Attachment: 08-09 Suggested Obj Form.pdf
Attachment: cascade link retreat presentation final 6.26.08.pdf
Attachment: 2008 SWOT ANALYSIS.pdf
Attachment: Board Strategies.pdf
Attachment: 08 Strategic Plan Workshop1.pdf
Minutes: 

Chairman Kershaw turned the meeting over to Superintendent Dr. DiPatri who noted that this was the seventh year of the Strategic Plan. He went on to explain the Strategic Plan process, the timeline and changes in the process. A copy of the slide presentation is attached. He then turned the meeting over to Steve Muzzy, Assistant Superintendent of  Educational Technology.

Mr. Muzzy gave a brief presentation on S.W.O.T. (Strengths, Weaknesses, Oppurtunities, and Threats) Analysis and Overview. He then turned the meeting over to Karen Schafer, Director of Testing and Accountability.

Ms. Schafer did a presentation on Making the Connection which is linking district planning to school results as it relates to the Strategic Plan. A copy of the slide presentation and all the documents dealing with this workshop are attached.

Vicki Mace, Director of Choice Schools, reviewed the summary of the progress of the 2007-2008 Strategic Plan objectives and of the 83 strategies, 90 percent of our strategies are on schedule or completed.

Ms. Mace reviewed the Suggested New Strategic Plan Objectives/Key Performance Indicators (KPIs) for 2008-2009 under each of the four goal areas which was developed by senior staff. A copy of these goals/objectives/KPIs are attached.

Board Discussion and Suggestions for the New Strategic Plan Strategies.

Mr. Jordan questioned why the KPIs have a deadline and the non-KPIs do not have a date. Ms. Mace explained that each of the strategies are assigned to a goalkeeper or a champion and in their action plan they have a specified date for completion as well as a target.

Mr. Jordan stated that on objective 2.4.2 change the adjective from engage to utilize in regards to Edline.

Mr. Jordan questioned Judy Preston, Associate Superintendent of Financial Services, on objective 4.2.2 about the highest rating in Florida. Ms. Preston stated that the rating agencies are pretty tough on Florida at this present time.

Mr. Hughes asked about one of our oldest objectives, 1.1.1 which includes the achievement gaps. He requested that the staff consider expanding this objective to include income level. Dr. DiPatri stated that this information would be included.

Dr. Murray stated that in general that there are several items that include funding. Dr. DiPatri suggested that his staff would go back and look into the objectives that have direct impact on the budget.

Dr. Murray stated that in objective 4.1.1 which relates to the percentage of classroom spending, the district could potentially reach this goal by default and whether we should look at a figure amount the is more specific. Dr. DiPatri stated that we could reword the objective by saying we will rank first with a minimum of  65 percent in the classroom.

Ms. Kneessy stated that in objectives 1.1.10 and 1.1.13 we are going to First in the State to First in the Nation in regards to graduation rate would like to see a minimum level. Dr. DiPatri stated the objective will change once the federal government gives us a definition. Dr. Murray spoke about the inaccuracies in the graduation rates and the drop out rates.

Ms. Kneessy would like to see objectives 1.1.13 and 1.1.17 more defined. She also questioned how the district was going to measure being First in the Nation. Dr. DiPatri stated that the district participates in benchmarking studies out of Houston where they identify highest performing districts in the State in a particular area. We engage in that to find ways to  make benchmarks to compare to others.

Ms. Kershaw commented on objective 1.1.28 since the goal for additional instructional days is not until 2016 stated that we should accelerate the plan or drop it since this is a five year plan.

Ms. Kershaw commented on objective 4.1.3 in regards to investments, she would like to add three words at the end of the objective "in that order".

Dr. DiPatri clarified for the Board that this is not a five year plan. In his perspective, it is a strategic plan with a long term view.

Mr. Hughes revisited 4.1.1 which is the 65/35 discussion. He stated that he is hesitant to place those numbers in the document since it implies support of the 65/35 legislation or amendment. It ties up to a guideline that we have no control. Dr. Murray stated that her only concern is the district could achieve the goal by default. 

Ms. Mace explained the tight turn around time of getting the documents back to the Board for their input due to receiving the FCAT scores later in the year than usual. The Board reviewed the suggested Strategic Plan Objectives that were submitted by Dr. Murray and Ms. Kershaw. A copy of these suggested objectives are attached.

Ms. Kershaw suggested introducing the concepts of a global economy during the K-12 education to make the students understand the economic world, that it is not the United States.

Discussion ensued between Dr. Murray and Dr. DiPatri about accountability going as far back to the classroom.

Dr. DiPatri mentioned the first interaction of the plan will be presented at the August 12, 2008 School Board meeting and adoption at the August 26, 2008 School Board meeting and begin priority in September.

Ms. Kershaw closed by adding that she is so proud of the district in how we have embraced accountability and it is showing up in the strategic plan process and translating into results. Compliments to all the staff for all their hard work.

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Chair called for a break at 2:51p.m.

The workshop resumed at 3:16 p.m.
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4. 2008/2009 Preliminary Budget and Millage Levy Workshop
Attachment: Cost Center 08-09.pdf
Attachment: All Funds 08-09.pdf
Attachment: 2008-09 Preliminary Budget 1.pdf
Minutes: 

Ms. Kershaw called the Preliminary Budget and Millage Levy workshop to order at 3:16 p.m.

Superintendent Dr. DiPatri made opening comments about the budget, explained the process of how the budget will need to be adopted and the timeline. He turned the workshop over to Judy Preston, Associate Superintendent of Financial Services.

Ms. Preston gave a presentation to the Board on the proposed  2008-2009 budget and millage levy. A copy of the slide presentation is attached. 

Ms. Preston explained the following areas to the Board:

Proposed Tax Roll

Tax Roll History

Proposed Millage Changes - Ms. Preston mentioned that this is the first time that the total millage has increased in ten years.

Operating Budget Revenue

Proposed Decrease for Brevard 

FEFP Funding Issues

Changes in District Cost Differential (DCD)

Student Growth

History of Student Membership

Details of Membership Growth

Proposed Categorical Funding

Projected 2008-09 Operating Budget

Projected 2008-09 Capital Budget

2008-09 Capital Outlay Appropriations

Capital Projects Revenues

Mr. Hughes questioned whether DCD is gradually coming back. Ms. Preston stated she will be taking a closer look into that.

Ms. Kershaw made several comments about the State required local effort increasing and the millage that the Stated requires the School Board to levy in order to participate in the Florida Education Finance Program. She requested that the district bring back a resolution that would protest this action of asking the Board to increase the required local effort. She also requested that the district bring back a budget that would reduce the local levy's to the point that would be even or below the millage from last year so that we would not be putting a tax increase on our local tax payers.

Discussion ensued amongst the Board, Dr. DiPatri and Ms. Preston in regards to the required local effort,property tax, and tax roll.

Ms. Kneessy stated her concerns about Ms. Kershaw's suggestions and that she could not agree with them without more information.

Dr. Murray questioned the status of the anticipated reduction in revenues. Dr. DiPatri clarified to the best of the information that is currently on hand some of the unknowns that would have an impact on the budget for 2008-2009.

Mr. Jordan commented on several concerns based on the information that Ms. Kershaw requested and would like to know how that is going to harm the district because of the 42 million we have already reduced and the 10 million that we still need to cut. 

Mr. Hughes requested that Ms. Preston bring back to the Board her best estimate, between eight thousand and 1.4 million dollars if the district took two one hundredths of a mill. He would also like Mr. Curry to tell us what projects we need to forgo that would be in that price range.

Ms. Preston  made several other comments and reiterate some financial points for clarification for the Board and the audience.

A copy of the 2008-2009 Preliminary Budget by All Fund and Cost Center can be viewed in the School Board office and the office of Financial Services.


Closing Remarks
5. Closing Remarks

Minutes: Ms. Preston stated if the Board had any questions or comments to call herself, Karen Strickland or Joann Clark.

Adjournment
6. Adjournment

Minutes: 

There being no further discussion, the workshop was adjourned at 5:00 p.m.







Secretary

Chair