06-28-2012 Special School Board Meeting
Agenda Item #10


Title
Purchasing Bids, RFP's RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates  the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder(s),
  2. approval of selection committee ranking of firms and to contract(s) with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specifications, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a.  ITB # 12-021/DR - Cafeteria Employee Uniforms - Office of Food & Nutrition Services

b.  ITB # 12-023/DR -Cafeteria Paper Products  - Office of Food & Nutrition Services.

c.  SSA 1240KB - E2020, Inc. 

d.  SSA 1245CO - NCS Pearson - Sable Elementary School

e.  ITB # 12-031/DR - Cafeteria Ice Cream - Office of Food & Nutrition Services

f.  RFP #12101/DR - Food Supply and Distribution Services - Food & Nutrition Services - Amendment 1 to Contract



Meeting Date(s)
Consent w/o Information - 6/28/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Special Revenue - Food Services
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13(a) VariableYes41093600010027600511000
12-13(b) VariableYes41093600010027600594000
12-13(c) $90,000Yes10098100012009400972000
12-13(d) $61,800Yes42230714130015100365101
12-13(e) VariableYes41093600010027600471000
12-13(f) $31,200Yes41093600010027600471000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services

Judy R. Preston - Associate Superintendent of Financial Services




Attachment:  12-021DR Agenda Item.pdf
Attachment:  12-023DR Agenda Item.pdf
Attachment:  SSA 1240KB E2020, Inc.pdf
Attachment:  SSA 1245CO NCS Pearson Successmaker Sabal Agenda Item.pdf
Attachment:  12-031DR Agenda Item.pdf
Attachment:  RFP 1201DR GFS Amendment 1 Agenda Item.pdf