06-30-2011 Strategic Plan and Preliminary Budget Workshop


MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD

The School Board of Brevard County, Florida met in special session on Thursday, June 30, 2011, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Florida Today newspaper on Thursday, June 23, 2011. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Dr. Barbara Murray called the Strategic Plan Workshop of June 30, 2011 to order at 2:24 p.m.

Roll Call
2. Roll Call

Minutes: Members Present: Dr. Michael Krupp, Dr. Barbara Murray, Amy Kneessy, Karen Henderson, Andy Ziegler

Pledge of Allegiance
Order of Business
3. Strategic Plan Workshop
Attachment: June Strategic Plan Workshop 6-30-11.pdf
Attachment: Strategic Plan Presentation.pdf
Attachment: Strategic Plan Outcome Indicators History.pdf
Attachment: 2011-12 Stratgic Plan Outcome Indicators.pdf
Attachment: Strategic Plan Outcome Indicators History.pdf
Minutes: 

Dr. Binggeli began the workshop by going over the Vision and Mission Statement that drives the district. He noted the five Key Strategic Drivers that will get the district to where we want to be.

  1. Systematic and Systemic Continuous Improvement Process
  2. Professional Teaching Culture
  3. Effect and Prioritized Resource Management
  4. Commitment to Service
  5. Connect With, Engage and Utilize Our Community

Dr. Binggeli turned the meeting over to Vicki Mace, Director of Choice Schools, to go over the project team, Strategic Plan Project Reports, and the 2011-12 Deliverables and Recommendations.  She introduced Sylvia Mijuskovic, School Improvement Resource Teacher, who was an integral part of the process.  She turned the meeting back over to Dr. Binggeli who went through the Proposed Outcome Indicators along with Ms. Mijuskovic.

Dr. Krupp requested that the language stipulate on 1.1.5 it is an aggregate number of students that are awarded a postsecondary degree/credential from a postsecondary institution.

Dr. Krupp expressed his concern in regard to using the words "every" and "all" within the outcome indicators like in 1.4.1.  Dr. Binggeli stated that his point is well taken and agrees with him 100 percent.

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Chairman Dr. Barbara Murray recessed the Strategic Plan workshop at 2:59 p.m.
The meeting reconvened at 3:46 p.m.
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Dr. Binggeli began going through the Outcome Indicators starting with 2.1.1. 

Ms. Kneessy stated that when surveys are done, they are always broken out by schools but she is concerned that when looking at the compilation of the data she feels as though it is very misleading placing K-12 all into one.  Ms. Mijuskovic stated that they will be subbing the Indicators so the district can look areas in which needs more effort.

Dr. Binggeli covered Outcome Indicators 3.1.1 through 3.3.2.

Ms. Kneessy asked where the 15 percent came from in the Outcome Indicator of 3.1.2 - Annually, the district enhanced minority recruitment program will reflect fifteen percent (15%) of the teacher population and increase the retention rate of minority teachers by five percent (5%).  She stated that she would like to dig a little deeper into the data and not have it at a certain percentage because we have always had it that way.

Dr. Binggeli covered Outcome Indicators  4.1.1 through 4.3.4.

Dr. Krupp stated his concern as it relates to Outcome Indicator 4.1.1 - By 2013-14, Brevard Public Schools will rank top three in Florida in the percentage of spending at the school level, and last in district level administrative spending.  He feels as though "last in district level administrative spending" should be removed from the outcome indicator since it portrays a negative and seems to say that we do not value our administrators.

Dr. Murray feels as though it sends a stronger message to the community that we are focusing on the building level and are not top heavy in administrators like some of our neighboring school districts.

Ms. Kneessy questioned why 4.3.3 - Edline utilization, was deleted as an outcome indicator.  Gino Butto, Assistant Superintendent of Information Technology, noted the measure only told the district how many people signed up to use Edline. It did not give the valuable information that we needed like who was actually using the program. He stated that Edline does not provide the granularity, that we were hoping for a more meaningful measure.  Ms. Mijuskovic stated that Edline is still very much alive especially now that it is a part of the teachers' contract and part of the student's registration process.  Ms. Kneessy would like to go to the next level and find out if they are happy with what the program provides.  Ms. Henderson would like the data broken down between elementary and secondary.

As requested by Dr. Binggeli, Ms. Mijuskovic went over the Excel spreadsheet of the Strategic Plan Outcome Indicators.  She noted the document shows the Indicator, the historical data targets from the past years, who is the champion of the indicator, who is the data keeper, its operational definition, the data source and comments.

Ms. Mace stated that this is a live document that will continuously be updating as the data becomes available.  Ms. Mijuskovic noted that all of this information will be on the district website so that the public will know all of our strategic initiatives and what the data is showing.

4. 2011 - 2012 Preliminary Budget and Millage Levy Workshop
Attachment: 2011-12 Preliminary Budget Book, All Funds, 06-30-11.pdf
Attachment: 2011-12 Preliminary Budget Book, Cost Center, 06-30-11.pdf
Attachment: Budget Workshop June 30, 2011.pdf
Minutes: 

Chairman Dr. Barbara Murray called the 2011-2012 Preliminary Budget and Millage Levy Workshop to order at 3:00 p.m.

Judy Preston, Associate Superintendent of Financial Services, gave a presentation to the Board and the viewing audience, which covered the following areas:

  • Highlights of Changes since the 4/19/2011 Workshop
  • Tax Roll Decline - Operating/ Capital Impact
  • Tax on Residential Home Scenario #1 and #2

Operating Budget:

  • Operating Budget Assumptions
  • K-12 Budget Contains
  • FEFP Funding Issues
  • Estimate Millage for 2011-12
  • Budget Specifics
  • Next Steps

Capital Budget:

  • Property Tax Roll Percentage Change Scenarios
  • Additional Information Related to Scenarios
  • Capital Revenues based on Ad Valorem Estimates

Jo Ann Clark, Director of Accounting, covered the following areas:

  • Capital Budget based on Scenario #5
  • Fiscal Year 2011-12 Capital Budget Planning Document

Ms. Clark turned the meeting over to Ms. Preston to conclude the presentation.

  • Preliminary Budget 2011-12
  • Format of Budget Books
  • Next Steps

Dr. Krupp stated that 80 percent of the school districts in Florida are above 6 percent sales tax.  He asked how those districts get that sales tax and Brevard does not.  Ms. Preston stated that those districts that are above the 6 percent, the school districts get none of that.  She stated that the only way is to place it on a referendum and get the voters to pass it.  Ms. Preston stated to the Board that we still need to pursue, on our wish list, the state changes the law to allow sales tax to be used for operating purposes.

Discussion ensued as it relates to explaining to the community why the district needs to ask for a sales tax, having millage taken away from the district, and addressing the needs of our facilities.

Ms. Preston stated that the tax roll has gone down 33 percent since 2008-09 and that the Board has not voted in on any new debt since the tax roll decline started.

Dr. Binggeli stated if there was ever a time to be strategic, now is the time.

Chairman Dr. Barbara Murray adjourned the Budget Workshop at 3:46 p.m. and reconvened the Strategic Plan Workshop.


Closing Remarks
5. Closing Remarks

Minutes: 

Chairman Dr. Barbara Murray stated that in light of the finance report we might want to show some of the things that we want to do in terms of our funding in our strategic plan. She noted that at the Strategic Plan meeting since she has been on the Board, personnel have been asked to look for avenues for outside funding, programs that are likely to be cut, cost effectiveness of program and various things of such nature.  Dr. Murray stated that if we structured it more tightly and include some of it in our strategic plan, it would become more formalized and not inclined to be lost in the shuffle.

Dr. Murray stated that although this year may be too soon, consider adding the new teacher assessment plan to the strategic plan.  Dr. Binggeli stated that we need a year of data prior to adding it to the strategic plan.

Dr. Murray spoke about bringing back to life the Succession Plan and cross training in some of our positions.  She noted that we are starting to see personnel movement again.  Dr. Murray stated that the retirement boom will hit about the same time as the financial cliff.  She noted that she loves what is in the current plan.

Dr. Murray stated that she sees the districts greatest challenge as finances but there was very little in the Strategic Plan that addressed planning for how the district will make up the difference.

Dr. Murray asked to have an agenda item at the July School Board Meeting as a discussion piece on Marketing on school property.

Discussion ensued between Dr. Binggeli and the Board about marketing in the school district and what other school districts are doing in Florida and other states.


Adjournment
6. Adjournment

Minutes: Chairman Dr. Barbara Murray adjourned the Budget Workshop of June 30, 2011 at 4:38 p.m.






Secretary

Chair