07-10-2012 Regular School Board Meeting
Agenda Item #14


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a)  RFP # 12007/BP – “District-Operated K-12 Full Time Virtual Instruction Program”

b) ITN #09002/LH - Virtual Instruction Program with Florida Department of Education (DOE) Approved Providers Instructional Services - Option Year 3



Meeting Date(s)
Consent w/o Information - 7/10/2012

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Special Revenue - Federal

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13VariableYes10070060010025100693102/103
12-13VariableYes10071000019525100312000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services

Judy R. Preston - Associate Superintendent of Financial Services




Attachment:  RFP 12007BP VIP Agenda Item.pdf
Attachment:  ITN 09002LH - VIP Agenda Item Renewal Recommendation - Option Year 3.pdf