07-10-2018 Board Workshop (Facilities & Security)


The School Board of Brevard County, Florida met for a board workshop on Tuesday, July 10, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, June 28, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: 

Chairman John Craig called the meeting to order at:  1:47 p.m.

------------------------------------------------
Meeting was scheduled to begin at 12:30 p.m., but was delayed due to late adjournment of regular meeting.
------------------------------------------------


Roll Call
2. Roll Call

Minutes: 

Members Present: Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler


Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Chairman Craig led the Pledge of Allegiance.

Order of Business
4. Facilities
Attachment: Facilities Workshop final 07 03 2018.pdf
Attachment: Additional Reference Information - Facilities Workshop July 10 2018.pdf
Minutes: 

Sue Hann, interim assistant superintendent of Facilities Services, began a presentation to update the Board on various facility planning facets.  Additionally, Dane Theodore, assistant superintendent of Facilities Services provided information.  The Outline of the presentation is as follows:

Capacity Planning

  • Status of February 2017 Plan
  • 2018-19 Student Accommodation Plan
  • Elementary
  • Secondary

Vacant Properties

Impact Fees

Surtax Revenue after $198 Million

  • Financial Projections
  • Process

Looking Ahead

  • Facility Assessment Project
  • Capital Resource Needs
  • Challenges/Accomplishments

Summer 2018 and 2019-Capital Project Summary

Considerations

Ms. Hann provided projected data on how a new elementary school south of Quest would affect area enrollments. New charter schools may also have an impact on schools adjacent to Quest. 

Mr. Susin remarked that he did not think it prudent to lose District funding to charter schools and felt it would be a better idea to not delay the construction of an elementary and middle school in Viera.

The Leading and Learning team did not think that moving 6th grade to middle school was not a good option.  It is not recommended from a capacity point of view either. There was some discussion of building a K-8 grade model.  There were some remarks that this type of model may not be the most cost effective solution to capacity issues.

Recommended Strategies - Elementary

  • Classroom addition/portables at Quest for August 2019
    • Add to five year work program September 2018
  • Consider boundary changes - undeveloped areas
    • Reviewing now for adoption by February 2019 if needed
  • Update capacity plan in early 2019
  • New Elementary School - Viera
    • Monitor charter impact on BPS enrollment
    • RFP for new prototype design within new security framework-18-24 month process
  • Remove new West Melbourne Elementary School when updating five year work program.

Recommended Strategies - Secondary

  • Update capacity plan in early 2019
  • Plan on portables for the next three to five years
    • New Middle School - Four to six years out
    • Monitor charter impact on BPS enrollment
    • RFP for new prototype design within new security framework: 18-24 month process
  • Add new middle school to five year work program in September 2018

Vacant Properties

Mr. Theodore provided a list of vacant properties owned by the District.  They were divided up by land and vacant facilities.  The parcels of land he was recommending for potential sale are parcels that he did not feel could be utilized  for either ancillary or educational purposes. There are also three vacant facilities Mr. Theodore proposes to put up for sale.  He also went over the property sales process. Mr. Theodore recommends going out for an RFP to market the properties. There were not any objections from the Board.

Referencing the Whispering Hills Property

  • Currently houses three organizations
  1. Computers Advancing Education
    1. Refurbishes and donates back to BPS tens of thousands of computers
  2. American Space Museum
    1. STEM education for disadvantaged students
  3. Space Tek
    1. Maker Taker classes (disadvantaged students build computers that can be taken home)

The District will find other suitable locations for the programs.

Impact Fees

Mr. Theodore went over information about impact fees and how the north and south impact areas were divided. He explained the amounts in each benefit district to date and projections through 2022-23.  He further remarked that the Capacity Plan approved in February 2017 recommended saving to build an elementary school in West Melbourne.  However, with the opening of Pineapple Cove Charter School, Facilities is predicting that in the next five years there will no longer be a need for an elementary school in that area.

Mr. Theodore recommends making a request to the Benefit District Advisory Committee in August for permissions to allocate a year and a half of collections to construction costs for future Viera Elementary School, finish paying for Cocoa High School additions and for debt service payments of $1,000,0000.

Clarification was provided on the construction of an elementary school in Viera.  The opening of Pinecrest Charter could delay the need to build the new elementary school until possibly 2020-21 or 2021-22.  However, the area is still growing and that growth will require more school middle school capacity.  Mr. Theodore explained that in five to six years there will be enough growth that a middle school should be built. It is a long-term need that will require $35,000,000 which should be saved in order not to incur debt.

Questions were also asked surrounding the projected growth for the areas around Fairglen and Saturn and what will we do to alleviate that stress to those schools. 

Sales Surtax Revenue

Ms. Hann provided a monthly revenue comparison, summary and available balance of the Sales Surtax revenue.  She discussed the distribution and allowable uses.

In order to accommodate needs with the surtax funds, Ms. Hann recommends the following process:

  • Garner Board input
  • Staff develop recommended use of funds
  • Take it for ICOC review in August, 2018
  • Ultimately, Board action and policy adoption process

She discussed challenges and accomplishments with the surtax dollars.

Mr. Craig stated that the Board had asked Dr. Blackburn for a plan to evaluate the athletic infrastructure at our school sites. Mr. Theodore explained that it is already a part of his task assignment and as such, maintenance has been tasked with doing a complete competitive sports assessment this summer which will be ranked in need one through five. A cost analysis will have to be performed and there will be no plan of implementation until a source of funding is identified. 

There was discussion about doing a better job of informing the public about the way the sales surtax monies are being utilized. Ms. Descovich felt there should be signage of some kind to advertise where and how those dollars are being utilized.  

Ms. Belford had a question about a facility assessment software that Ms. Hann had mentioned. Ms. Hann explained that it could prove vital in long-term capital planning. 

5. School Security - Phase 2 Assessment Overview

Minutes: 

Dr. Mark Mullins, superintendent designee, provided the Board an overview of the Phase 2 School Security Assessment.

He asked the Board if they supported the direction being taken.  There was discussion on whether or not the direction met the criteria of the ballot language. Board members needed a rough idea of what the percentage of cost would be.


Closing Remarks
6. Closing Remarks

Minutes: 

Mr. Theodore provided concluding recommendations to the Board.

Capacity Recommendations

  • Don't avoid attendance boundary changes
  • Build an elementary school in Viera
  • Don't change our educational model to solve capacity problems.

Maintenance Recommendations

  • Fund basic needs before funding new stuff
  • Fund maintenance for new stuff

Capital Recommendations

  • Fund renewal on an industry-standard cycle before funding new stuff
  • Create a capital renewal reserve for new stuff

Adjournment
7. Adjournment

Minutes: Chairman Craig adjourned the workshop at 3:31 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair