07-14-2009 Regular School Board Meeting
Agenda Item #18

Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchase Requests and Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Award the Purchasing Bids listed below:
a) #09-037/JJ - Paint - Maintenance
b) #09-039/JJ - Air Conditioning & Heating Supplies - Maintenance
c) #09-042/BP - Cafeteria Bread - Food & Nutrition Services
d) #09-044/BP - Cafeteria Paper Products - Food & Nutrition Services
e) #09-046/BM - Playground Surfacing Material - Maintenance

Award the Purchasing ITN listed below:
f) #09002/LH - Virtual Instruction Program with DOE Approved Providers - Instructional Services

Award the Sales and Services Agreement listed below:
g) SSA#1001/CH - American Education Corp. - Student Services


Meeting Date(s)
Consent w/o Information - 7/14/2009

Authority for Action
Board Policy #6320 Florida Statute 287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Special Revenue - Food Services

Cost Center
08/09a) IndeterminYES10095620029308100511000
08/09b) IndeterminYES100Various0029208100511000
08/09b) IndeterminYES100Various0029228100511000
08/09c) 163,350.00YES41093600010027600571000
08/09d) 1,143,500YES41093600010027600511000
08/09e) IndeterminYES10095620029498100511000
08/09f) IndeterminYESVarious7001VariousVariousVarious000
08/09g) 30,239.95YES10098100010975100693000

Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext 600

Attachment:  09-046BM Playground Surfacing Material.pdf
Attachment:  09002LH Virtual Instruction Program with FL. DOE Approved Providers (Part-time 9-12).pdf
Attachment:  09-039JJ Air Conditioning & Heating Supplies.pdf
Attachment:  09-042BP Cafeteria Bread.pdf
Attachment:  SSA #1001 Amercian Education Corp - Student Services.pdf
Attachment:  09-037JJ Paint.pdf
Attachment:  09-044BP Cafeteria Paper Products.pdf