07-19-2011 Regular School Board Meeting
Agenda Item #13


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools and departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales and Services Agreements. Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Approve the Invitations to Bid (ITB) below:
a) ITB #11-026/BP-Cafeteria Small Ware-Office of School Food & Nutrition
b) ITB #11-031/BP-Commodity, Commodity Processed and Opportunity Buys Storage and Delivery-Office of School Food & Nutrition
(c) ITB #11-032/JO-Gasoline, Diesel, and Fuel Oil-Office of Transportation Services
(d) ITB #11-033/JO-Cooling Tower Cleaning & Maintenance Services - Office of Plant Operations & Maintenance

Approve the Invitation to Negotiate (ITN) listed below:
(e) ITN #10002/CH - District-Wide Beverage Contract - Office of Food & Nutrition

Approve the Sales and Services Agreement (SSA) listed below:
(f) SSA #1201/CH-Blackboard, Inc.-Office of Certification and Professional Development-Title 1 & Title 2



Meeting Date(s)
Consent w/o Information - 7/19/2011

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012(11)(b)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Special Revenue - Federal
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11/12(a)VariableYES41093600010027600591000
11/12(b)VariableYES41093600010027600392000
11/12(c)VariableYES1009340001002VariousVarious000
11/12(d)32,300.00YES360Various3357227400681000
11/12(e) variableYESVariableVariableVariableVariableVariableVariable
11/12(f)20,000.00 YES43292124902046300365000
11/12(f)19,100.00YES42292204120076400365000

Contact
Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600


Attachment:  Summary Cafeteria Smallwares 11-026BP.pdf
Attachment:  ITB 11-031BP - Commodity Cold Storage and Delivery Summary.pdf
Attachment:  ITB 11-032JO Recommendation of Award.pdf
Attachment:  ITB 11-033JO Recommendation of Award.pdf
Attachment:  ITN #10002 - CH - District-Wide Beverage Contract - Office of Food & Nutrition.pdf
Attachment:  SSA 1201 Blackboard - Certification and Professional Devlopment.pdf