07-21-2015 Regular School Board Meeting
Agenda Item #15


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs):

a - ITB #15-B-069-LU - Wastewater Treatment Plant Operator Service - Facilities Services

b - ITB #15-B-072-LU - HVAC Service & Repair - Facilities Services

c - ITB #15-B-079-LU - Paint & Materials Supplemental - Facilities Services

d - ITB #15-B-082-OC - Warehouse Stock - Classroom, Office, and Art Paper Supply - Purchasing & Warehouse Services

e - ITB #15-B-093-LU - Refrigerant Recovery & Reclamation - Facilities Services 

Approve the Sole Source (SS) purchases listed below:

f - SS #16-SS-002-CW - Wesco Turf, Inc. - Facilities Services

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

g - SSA #14-579-KC-A1 - Amendment #1 - AMIkids Space Coast, Inc. - Student Services

- SSA #15-633-AL - AMIkids Space Coast, Inc. - Student Services

- SSA #16-003-DK - Rolling Readers Spacecoast, Inc. - Curriculum & Instruction

j - SSA #16-033-AL - Brevard Family Partnership - Student Services

k - SSA #16-034-AL - ProvidaStaff LLC - Student Services

l - SSA #16-052-AL - East Coast Technical Assistance Center - Curriculum & Instruction

m - SSA #16-055-AL - Early Learning Coalition of Brevard County, Inc. - Student Services

n - Family Liaison Project - Student Services

- School Age Child Care Enrichment Programs - Curriculum & Instruction

p - School Based Mental Health Services - Student Services

Approve the Piggybacks (PBs) listed below:

q - PB #16-PB-001-AL - Food Service, Large Equipment - Food & Nutrition Services

- PB #16-PB-005-CW - Drug & Alcohol Testing Services - Human Resources

s - PB #16-PB-008-LU - HVAC Parts & Services for All McQuay Equipment - GSA Contract GS-07F-0377V - Facilities Services

Approve the Request for Proposal (RFP) and associated agreements listed below:

t - RFP #15-P-088-DR - High School Mascot Debit Card Program - Community Relations

u - additional accounting strings

 



Meeting Date(s)
Consent w/o Information - 7/21/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) VariableVariableVariable9560VariableVariableVariableVariable
2015b) VariableVariableVariable9562VariableVariableVariableVariable
2015c) VariableVariableVariable9562VariableVariableVariableVariable
2015d) VariableVariableVariableVariableVariableVariableVariableVariable
2015e) Variable VariableVariableVariableVariableVariableVariableVariable
2015f)$40,000.00Yes10095620029498100354/511999
2015g)$219,666.58Yes10010270004105100312103
2015h)$173,938.00Yes10010270004105100312103
2015i) VariableYes42292124160015900511000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 15-B-069-LU - Wastewater Treatment Plant Operator Services.pdf
Attachment:  b - ITB 15-B-072-LU - HVAC Service & Repair.pdf
Attachment:  c - ITB 15-B-079-LU - Paint & Materials Supplemental.pdf
Attachment:  d - ITB 15-B-082-OC - Warehouse Stock - Classroom, Office, and Art Paper Supply.pdf
Attachment:  e - ITB 15-B-093-LU - Refrigerant Recovery & Reclamation.pdf
Attachment:  f - SS 16-SS-002-CW - Wesco Turf, Inc..pdf
Attachment:  g - SSA 14-579-KC - AMIkids Space Coast.pdf
Attachment:  h - SSA 15-633-AL - AMIkids Space Coast, Inc..pdf
Attachment:  i - SSA 16-003-DK - Rolling Readers.pdf
Attachment:  j - SSA 16-033-AL - Brevard Family Partnership.pdf
Attachment:  k - SSA 16-034-AL - ProvidaStaff.pdf
Attachment:  l - SSA 16-052-AL - East Coast Technical Assistance Center.pdf
Attachment:  m - SSA 16-055-AL - Early Learning Coalition.pdf
Attachment:  n - Family Liaison Project.pdf
Attachment:  o - School Age Child Care Enrichment Programs.pdf
Attachment:  p - School Based Mental Health for EBD Students.pdf
Attachment:  q - Food Service, Large Equipment.pdf
Attachment:  r - PB 16-PB-005-CW-Drug & Alcohol Testing Services.pdf
Attachment:  s - PB 16-PB-008-LU - Daikin HVAC Parts GSA.pdf
Attachment:  t - High School Mascot Debit Card Program.pdf
Attachment:  u - additional accounting strings.pdf