Agenda Item #30
Project Management Emergency Purchase Orders for Jefferson Middle School (SALES SURTAX)
The cooling tower at Jefferson Middle School failed and three emergency purchase orders totaling $92,060 were issued in June to replace the cooling tower over the summer break as follows:
In addition, a non-emergency purchase order for design was issued to DDC Engineering in an amount not to exceed $10,690.
The cooling tower replacement is funded on the Attachment F Sales Surtax Funded Detail Report for Jefferson Middle School. The remainder of the Attachment F Facility Renewal items are scheduled for next summer's construction.
The failed cooling tower and the planned replacement were reported to the sales surtax Independent Citizens Oversight Committee (ICOC) on June 17, 2015; however, not all of the procurements had been done at that time. The ICOC was advised that the total cost of the cooling tower replacement will exceed the component budget in Attachment F.
Board approval is required for purchase orders over $50.000. Although these procurements are individually under the threshold, the aggregate amount for the project does exceed the threshold.
Confirm approval of Emergency Purchase Orders for replacement of the Jefferson Middle School cooling tower:
Consent w/o Information - 7/21/2015
Authority for Action
Involves Expenditure of Funds Directly in the Classroom
Source of Funding
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 450
Attachment: Jefferson Emergency POs attachments.pdf