07-21-2015 Regular School Board Meeting
Agenda Item #30


Title
Project Management Emergency Purchase Orders for Jefferson Middle School (SALES SURTAX)

Discussion

The cooling tower at Jefferson Middle School failed and three emergency purchase orders totaling $92,060 were issued in June to replace the cooling tower over the summer break as follows:

  • PO #21518736 ($47,670) to Thermal Equipment Solutions
  • PO #21518803 ($2,960) to Sunbelt Rentals 
  • PO #21518763 ($41,430) to Southeast Services, Inc.

In addition, a non-emergency purchase order for design was issued to DDC Engineering in an amount not to exceed $10,690.

The cooling tower replacement is funded on the Attachment F Sales Surtax Funded Detail Report for Jefferson Middle School. The remainder of the Attachment F Facility Renewal items are scheduled for next summer's construction.

The failed cooling tower and the planned replacement were reported to the sales surtax Independent Citizens Oversight Committee (ICOC) on June 17, 2015; however, not all of the procurements had been done at that time. The ICOC was advised that the total cost of the cooling tower replacement will exceed the component budget in Attachment F.  

Board approval is required for purchase orders over $50.000. Although these procurements are individually under the threshold, the aggregate amount for the project does exceed the threshold.



Recommendation

Confirm approval of Emergency Purchase Orders for replacement of the Jefferson Middle School cooling tower:

  • PO #21518736 ($47,670) to Thermal Equipment Solutions
  • PO #21518803 ($2,960) to Sunbelt Rentals 
  • PO #21518763 ($41,430) to Southeast Services, Inc.


Meeting Date(s)
Consent w/o Information - 7/21/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
14/15$44,390Yes39841113059636817400000
14/15$47,670Yes39841113059636717400000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 450


Attachment:  Jefferson Emergency POs attachments.pdf