07-21-2015 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, July 21,2015 at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, July 9, 2015. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Amy Kneessy called the meeting to order at 9:31 a.m.

A. Roll Call
2. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Amy Kneessy, Karen Henderson, and Andy Ziegler

A. Invocation
A. Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Michelle Irwin, director of Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Emergency Item
A. Adoption of Agenda
4. Adoption of Agenda
Attachment: 2015-0721 Supplemental.pdf
Minutes: Chairman Kneessy welcomed newly appointed superintendent, Dr. Desmond Blackburn.

Motions:
Approve the July 21, 2015 School Board agenda and its revisions.- PASS
 
Vote Results
Motion: John Craig
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
5. Administrative Staff Recommendations


Motions:

Approve the applicable listed administrative staff recommendations:

The reclassification of Victoria A. Finsted from the position of School Administrator - Special Assignment at McAuliffe Elementary to the position of Principal at McAuliffe Elementary, on annual contract, effective July 1, 2015.  Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

The reclassification of Rebecca M. Tagye from the position of Guidance Service Professional at Madison Middle School to the position of Dean/Assistant Principal - MS (10 month) at Madison Middle School, on annual contract, effective August 5, 2015. Annual salary based on grade 23 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Joseph C. Flora from the position of Assistant Principal HS (10 month) at Satellite High School to the position of Assistant Principal HS (12 month) at Melbourne High School, on annual contract, effective July 22, 2015. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Cynthia M. Vanderpool from the position of Literacy Coach at Imperial Estates Elementary to the position of Assistant Principal Elem. (10 month) at Stevenson Elementary, on annual contract, effective August 5, 2015. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program.

The appointment of Gregory G. Potter to the position of Principal at Central Middle School, on annual contract, effective date TBA. Annual salary based on grade 27 of the Nonbargaining Salary Administration Program. Mr. Potter will serve in a consultant role for pre-planning.

Accept the retirement of Linda S. Rush, Assistant Principal at Columbia Elementary School, effective June 30, 2015.

Accept the retirement of Mark L. Mijuskovic, Assistant Principal at Eau Gallie High School, effective October 1, 2015.

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Andrew Ziegler
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Brevard Schools Foundation

6. Check Presentation and Recognition of Top Dog Express

Minutes: 

Dr. Blackburn introduced two members of Top Dog Express, Matthew Freeman, managing partner and Mary Meibers who presented a check for $5221.00 to Janice Kershaw, executive director of Brevard Schools Foundation who was joined by Amie Harris, program manager of Take Stock in Children, and Debra Foley, marketing and outreach supervisor in Community Relations.

 


C. Resolutions/Proclamations
D. Presentations
D. Board Office/ Superintendent

7. EDR/Crosspointe Update
Attachment: EDR Update - June 21, 2015 - 2.pdf
Attachment: BrevardSD-Meeting (7-21-15).pdf
Minutes: 

Dr. Pace, associate superintendent of Human Resources, made the introductions.  She explained the reason for the presentation.

First presenters were representatives from Widerman and Malek, a law firm that had been contracted to review the contract between Brevard County Public Schools and Educational Data Resources, LLC and to present their findings and recommendations. Presenters included Edward J. Kinberg and Aaron B. Thalwitzer. They recommended clearly defining the products, the costs for each product and when they will be delivered.  They also recommended that the district establish a policy to separate the purchasing and payment departments.

Jeff Britton, director of technology and managment consulting from McGladery, presented information from a rapid study of ERP projects within Florida public entities to provide additional visibility and context to the costs and progress of the ERP initiative. Also present from McGladrey was Jennifer Murtha.

Following the McGladrey presentation, Tim Fitzgerald of Harris School Solutions, which recently bought CrossPointe/EDR, provided  information to the Board about the aquisition, and how they would move forward.

There were questions from the Board to the various entities presenting.

Mrs. Henderson said that she had received questions and public record requests from the community. She wanted to use this opportunity to ask Mrs. Kneessy how she chose the law firm, by what authority and also asked if any of the other Board members had been involved in speaking to the firm.

Mrs. Kneessy responded that she had been in contact with Dr. Pace who received verification from Mr. Parker that the purchase of professional services, including attorneys, can be made by the Board without having to go out to bid. Mrs. Kneessy said that at the workshop in June, the Board asked her to do whatever was necessary to protect the interests of the Board and the District.  She believed that it was necessary to seek outside legal counsel.  She further commented that Mr. Kinberg is from Satellite Beach and she knows that he is well versed in the arena of contracts and technology.

Each of the other Board members said that they did not have any conversations  with the law firm prior to Mrs. Kneessy contracting with them.

It had been mentioned that, yes, there had been some mistakes, but we need to move forward. Mrs. Belford  stressed that in going forward, we have to know what was wrong in the past so the same mistakes are not repeated.

Dr. Pace wrapped up the presentation by saying that in conversation with Mrs. Kneessy in moving forward they would be focusing on  three specific areas.

  • Project timeline
  • Future payments
  • Clarify where we stand with the source code

 --------------------------------------------
Chairman Kneessy called for a recess at 11:06 a.m.

She reconvened the meeting at 11:14 a.m.
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E. Public Comment
8. Public Comment

Minutes: 

Chairman Kneessy reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

Speakers in order of appearance are:

  1. Dan Bennett, Labor Relations and Welcome Superintendent
  2. Vickie Dyer, Retirements
  3. Richard Smith, Welcome New Superintendents
  4. Margaret Goudelocke, BPAC Introduction

F. Consent
F. Board Office/Superintendent

9. Audit Committee Representative
10. Approval of Minutes
F. Financial Services

11. Financial Statements for the Period Ending May 31, 2015
Attachment: FY 2014-15 Financial Statements - May 31, 2015.pdf
Attachment: FY 2014-15 Special Revenue Fund Food Service Budget Amendment - Resolution #2.pdf
Attachment: FY 2014-15 Capital Projects Fund Budget Amendment Resolutions - #11-14.pdf
F. Accounting Services

13. Warrants for the month of June 2015
Attachment: Warrant List - June 2015.pdf
F. School Food and Nutrition

14. 2015-16 Fresh Fruit and Vegetable Program Grant
Attachment: Fresh Fruit & Vegetable Award Letter.pdf
F. Purchasing & Warehouse

16. Property Disposal
Attachment: Board Report 07-21-15.pdf
Attachment: Board Letters 07-21-15.pdf
F. Transportation

17. School Bus Routes 2015-2016
Attachment: bus routes 2015-16.pdf
F. Human Resources

19. Support Staff Recommendations
Attachment: Support Staff 07-21-15.pdf
20. Instructional Staff Recommendations
Attachment: Instructional Staff 7-21-15.pdf
F. Title I/Early Childhood Education/Head Start

22. Head Start Governing Board and Policy Council Report for May 2015
Attachment: GB and PC Monthly Report May 2015.pdf
F. Middle School Programs/K-12

23. Florida Educational Equity Act Annual Update -- 2014-2015
Attachment: 2015 FINAL Equity.pdf
F. Adult/Community Education

24. 21st Century Community Learning Center Grant 2015-2016 (Brevard After School Academy: North)
25. 21st Century Community Learning Center Grant 2015-2016 (Brevard After School Academy: Central)
F. Project Management

27. Reappoint School Board Representative to West Melbourne's Local Planning Agency
29. Project Management Emergency Purchase Order for Sherwood Elementary School (SALES SURTAX)
Attachment: Sherwood Emergency PO attachments.pdf
30. Project Management Emergency Purchase Orders for Jefferson Middle School (SALES SURTAX)
Attachment: Jefferson Emergency POs attachments.pdf
F. District Security

31. 15/16 BCSO/BPS Lieutenant Renewal
Attachment: BCSO-BPS LT 6.17.15.pdf
Attachment: 1EF04811-56FD-4164-A14F-4E8C08D13C10.pdf
F. Approval of Consent

32. Approval of Consent

Minutes: 

For discussion, Mrs. Belford asked to pull items F-11, F20, F25 and F-27, Mr. Craig asked to pull item F-15 and Mrs. Kneessy asked to pull item F-18.  Mrs. Belford had made note of the items she wished to pull prior to Administrative Staff Recommendations being added.  This caused the numbers to vary by one.  Therefore, the numbers she listed were not consistent with the actual items she wished to discuss.

Because there was confusion and to make certain all items were approved in a consistent manner, Mrs. Kneessy asked for a motion to approve all of the Consent Agenda Items.



Motions:
Approve the July 21, 2015 Consent Agenda  with the exception of those items pulled for revision.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye



Motions:
Approve all 24 Consent Agenda items; Items F-9 through F-32.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Budgeting, Cost Accounting & FTE

12. Advertisement of the 2015-16 Proposed Tentative Budget
Attachment: 2015-16 Advertisement of Tentative Budget REVISED.pdf
Attachment: 2015-16 Notice of Tax for School Captial Outlay REVISED.pdf
Attachment: 2015-16 Notice of Proposed Tax Increase.pdf
Attachment: First Public Hearing Presentation Select Slides.pdf
Minutes: 

Mrs. Belford asked for a brief explanation of the announcment of the millage.  Karen Strickland, director of Budgeting, Cost Accounting and FTE, provided information.

 It was reiterated that the legislature sets the millage every year, not the School Board.



Motions:
Authorize the Superintendent to advertise the 2015-16 Proposed Tentative Budget and millage rates along with the capital projects to be funded from the 1.5 mill proceeds, which will be presented at the public hearing to be held Thursday, July 30, 2015 at 5:30 p.m. at the Educational Services Facility.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

F. Purchasing & Warehouse

15. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements
Attachment: a - ITB 15-B-069-LU - Wastewater Treatment Plant Operator Services.pdf
Attachment: b - ITB 15-B-072-LU - HVAC Service & Repair.pdf
Attachment: c - ITB 15-B-079-LU - Paint & Materials Supplemental.pdf
Attachment: d - ITB 15-B-082-OC - Warehouse Stock - Classroom, Office, and Art Paper Supply.pdf
Attachment: e - ITB 15-B-093-LU - Refrigerant Recovery & Reclamation.pdf
Attachment: f - SS 16-SS-002-CW - Wesco Turf, Inc..pdf
Attachment: g - SSA 14-579-KC - AMIkids Space Coast.pdf
Attachment: h - SSA 15-633-AL - AMIkids Space Coast, Inc..pdf
Attachment: i - SSA 16-003-DK - Rolling Readers.pdf
Attachment: j - SSA 16-033-AL - Brevard Family Partnership.pdf
Attachment: k - SSA 16-034-AL - ProvidaStaff.pdf
Attachment: l - SSA 16-052-AL - East Coast Technical Assistance Center.pdf
Attachment: m - SSA 16-055-AL - Early Learning Coalition.pdf
Attachment: n - Family Liaison Project.pdf
Attachment: o - School Age Child Care Enrichment Programs.pdf
Attachment: p - School Based Mental Health for EBD Students.pdf
Attachment: q - Food Service, Large Equipment.pdf
Attachment: r - PB 16-PB-005-CW-Drug & Alcohol Testing Services.pdf
Attachment: s - PB 16-PB-008-LU - Daikin HVAC Parts GSA.pdf
Attachment: t - High School Mascot Debit Card Program.pdf
Attachment: u - additional accounting strings.pdf
Minutes: 

Mr. Craig asked to discuss this item.  He asked why there are three items that are being approved post contract start.  He said that this happens periodically and he was still not satisfied with the explanation he received from staff.  He had asked staff if we had tickler files that would notify us about upcoming renewals.  Staff answered yes, but also told him that some of the vendors and partners do not respond in a timely manner  and do not provide the appropriate paperwork.

He said that we need to put in the right language into our existing contracts to make certain that the vendors and partners do comply with deadlines holding them accountable. He requested that Dr. Blackburn make sure that happens so that the Board is making decisions ahead and in a timely manner.



Motions:

Award the Invitations to Bid (ITBs):

a - ITB #15-B-069-LU - Wastewater Treatment Plant Operator Service - Facilities Services

b - ITB #15-B-072-LU - HVAC Service & Repair - Facilities Services

c - ITB #15-B-079-LU - Paint & Materials Supplemental - Facilities Services

d - ITB #15-B-082-OC - Warehouse Stock - Classroom, Office, and Art Paper Supply - Purchasing & Warehouse Services

e - ITB #15-B-093-LU - Refrigerant Recovery & Reclamation - Facilities Services 

Approve the Sole Source (SS) purchases listed below:

f - SS #16-SS-002-CW - Wesco Turf, Inc. - Facilities Services

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

g - SSA #14-579-KC-A1 - Amendment #1 - AMIkids Space Coast, Inc. - Student Services

- SSA #15-633-AL - AMIkids Space Coast, Inc. - Student Services

- SSA #16-003-DK - Rolling Readers Spacecoast, Inc. - Curriculum & Instruction

j - SSA #16-033-AL - Brevard Family Partnership - Student Services

k - SSA #16-034-AL - ProvidaStaff LLC - Student Services

l - SSA #16-052-AL - East Coast Technical Assistance Center - Curriculum & Instruction

m - SSA #16-055-AL - Early Learning Coalition of Brevard County, Inc. - Student Services

n - Family Liaison Project - Student Services

- School Age Child Care Enrichment Programs - Curriculum & Instruction

p - School Based Mental Health Services - Student Services

Approve the Piggybacks (PBs) listed below:

q - PB #16-PB-001-AL - Food Service, Large Equipment - Food & Nutrition Services

- PB #16-PB-005-CW - Drug & Alcohol Testing Services - Human Resources

s - PB #16-PB-008-LU - HVAC Parts & Services for All McQuay Equipment - GSA Contract GS-07F-0377V - Facilities Services

Approve the Request for Proposal (RFP) and associated agreements listed below:

t - RFP #15-P-088-DR - High School Mascot Debit Card Program - Community Relations

u - additional accounting strings

 

- PASS
 
Vote Results
Motion: John Craig
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

F. Transportation

18. Transfer One (1) Surplus School Bus to the Brevard County Sheriff’s Department
Attachment: Letter from Sheriff Office Requesting Donation of School Bus.pdf
Attachment: Bus to be Transferred to Sheriff Office.pdf
Minutes: 

Mrs. Kneessy asked for Mr. Creach, director of Transportation, to provide the viewing audience information.  Mr. Creach introduced Lt. Scully who oversees District and School Security.  Lt. Scully explained that it was the vision of the Sheriff Ivey to use the bus as a "rolling classroom" of sorts promoting students staying in school by "choosing their ride." 

Students can either "ride the bus" to school every day and enjoy the benefits that an education can provide or "ride in the back of a patrol car" which will lead them straight to jail. The emphasis is staying in school as statistically, students who drop out are more likely to be incarcerated sometime during their life.



Motions:

Approve the transfer of one (1) surplus school bus to the Brevard County Sheriff’s Department.

 

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

F. Employee Benefits and Risk Management

21. Affordable Care Act Reporting, Tracking, and Management Platform
Attachment: 2015-18 ACA Application Management Program Analysis.pdf
Minutes: 

Mrs. Belford pulled this item to have a complete understanding of why this is needed.  Mr. Langdorf, director of Benefits and Risk Managment, provided the requested explanation.

Mr. Ziegler thanked Willis and Associates for bringing this to staff's attention when it could have caused us to have significant fines.



Motions:

Grant the Superintendent authority to contract with Equifax to provide ACA Compliance Software and Reporting Services including 6055/6056 reporting to the Internal Revenue Service at a cost up to $94,380 for 2015, $77,540 for 2016, and $79,808 for 2017.

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

F. Adult/Community Education

26. After School Fees to Accommodate Early Release Days 2015-2016
Attachment: After School fees for Early Release Days 15-16.pdf
Minutes: 

Mrs. Belford was pleased to see this item come up.  She wanted to verify that there was no additional increase for families already using after care for their students. What if families only need that one hour on Wednesdays. Is there an option?

Debi Embry said that there will be no additional fees for families who are enrolled in a regular weekly program. She explained that they do not have an hourly rate as they have to consider paying employees for that extra time. 



Motions:
Approve the proposed After School fees to accommodate Early Release Days 2015-2016.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

F. Project Management

28. Project Management Emergency Purchase Order for DeLaura Middle School (SALES SURTAX)
Attachment: DeLaura Emergency PO attachments.pdf
Minutes: 

Mrs. Belford had questions as it relates to the discussion portion of this agenda item. She asked if and when the ICOC had concerns about an item, how they would communicate those concerns and also asked when the Board would hear from the ICOC.

Sue Hann, director of Planning, Design and Construction, explained that if there were concerns from the ICOC, those concerns would be relayed to the Board in agenda item.  A report should be given to the Board sometime in November. 

The ICOC can reach out to staff or the Board at any time should they have concerns they feel need addressed.

--------------------------------------------
Given the confusion over numbers, Mrs. Kneessy asked counsel if it would be appropriate to ask for a motion to approve all of the Consent agenda items at one time.  Mr. Bistline felt it would be appropriate.
--------------------------------------------

 


G. Action
H. Information
H. Employee Benefits and Risk Management

33. Employee Medical and Pharmacy Third Party Administrative Services Agreement
Attachment: 2016 SAMPLE ASO Integrated Agreement.pdf
H. North Area Superintendent

34. Jackson Middle School Ivy League Program field trip to Washington, DC

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
35. FSBA

Minutes: 

Mrs. Kneessy asked for consensus on whether or not the Board will be renewing its FSBA membership. If the Board wishes to continue, she would like to appoint Mrs. Henderson to serve once again as the Board representative on the FSBA Legislative Committee.

Board consensus was to renew the membership and have Mrs. Henderson continue as the representative.  Mrs. Kneessy asked Mrs. Escobar to go ahead and make arrangements to pay the fees.

Mr. Ziegler brought up the topic of Master Board Training. It was determined to discuss that at a superintendent-board retreat that was in the process of being planned.

36. Board Member Reports

Minutes: 

The Board members each welcomed Dr. Blackburn.  Mrs. Kneessy thanked Dr. Debra Pace for serving as the acting superintendent.  She asked for Dane Theodore, assistant superintendent of facilities services to give an update on using the current impact fees as a result of a County Commission meeting.

Mr. Theodore explained that the Brevard County Commission supported changing how school impact fees are distributed to give the district flexibility to pay for new schools. He added that the proposal would increase school impact fees on new single family homes and decrease the fees on multi-family units and mobile homes.

Mrs. Kneessy gave kudos to Mr. Theodore for this effort.

In regards to future plans of building schools, redistricting and/or closing schools, Mr. Craig asked for Dr. Blackburn to take a hard look at what the situations are regarding these initiatives.  He asked for him to provide a plan of how he envisions including the community in a decision on whether or not a new school is actually needed.  He continued that we need to have an open discussion about what all the options are, the associated costs, and the return on investment.

 

 


L. Superintendent's Report
37. Superintendent Report

Minutes: 

Dr. Blackburn expressed how happy he was to be here and thanked everyone for the support and assistance he has received. He encouraged as many people as possible to speak to him and inform him about their ideas for Brevard Public Schools.  He said that he welcomed input from everyone.


M. Adjournment
38. Adjournment

Minutes: Chairman Kneessy adjourned the meeting at 12:29 p.m.

The School Board of Brevard County, Florida met in special session on Tuesday, September 9, 2013, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Florida Today newspaper on Monday, August 9, 2013. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.








Secretary

Chair