07-22-2014 Regular School Board Meeting
Agenda Item #13


Title
Job Description - Analyst-Student Projections & Budgeting

Discussion
Beginning in 2013-14, the Legislature amended Statute 1011.61 to delineate the maximum FTE a student may earn state-wide to 1.0.  This "recalibration" of FTE has presented many unique challenges for school districts.  For example, FTE projections must now be reported to the State by type: traditional, charter, virtual, DJJ regular term, and DJJ summer term.  This level of detail has resulted in this process becoming more time intensive to complete than at any other time in history.  The initial forecast process has been elongated to include two additional steps beyond the non-prorated forecast: 1) recalibration factors, and 2) initial recalibrated forecast.  While the State plans to recalibrate FTE for us during the projection process utilizing their system, this assistance has been offered for "a couple of years" while we get accustomed to projecting FTE in this manner ourselves.  As a result, we will have to dedicate additional resources for completing and monitoring the process.

The Budgeting office was asked to accept the responsibility for student membership and FTE projections beginning with 2014-15 projections by the Transportation Department in exchange for 1/2 of the Supervisor-Geographic Information Systems position.  This Board Agenda item combines that 1/2 unit with a full vacancy within the Budgeting office to create the new position of Analyst-Student Projections & Budgeting.

In support of the proposed Budgeting/Transportation student projections reorganization effort described above, the Transportation Department is transferring 1/2 of the existing Supervisor-Geographic Information Systems position to the Budgeting office.  To balance the allocation deficient created int eh Supervisor-Geographic Information Systems position, 0.8 of a vacant Mechanical Technician position will be eliminated.  A portion of this position may be eliminated due to the following:

Beginning with the 2013-14 school year, "corridor" busing across the District was eliminated based on Board action.  As a result, Transportation Services was able to remove 30 daily run school buses and 10 supporting spare buses from the fleet.  The 40 buses removed from service are currently scheduled to be DCR'd pending Board approval.  With 40 buses removed from service, the total fleet size has been reduced from 553 buses to 513.  Fleet Services is currently staffed to support 553 buses with 1 Mechanical Technician position to every 24 buses in the fleet (1:24 ratio).  Supporting an aging 10.7 year old fleet, the size reduction to 513 buses allows the elimination of a 0.8 Mechanical Technician position while maintaining a 1:23 technician to bus ratio. (For comparison purposes, industry standards based on a 7 year old school bus fleet is 1:25).

The cost savings of the new Analyst - Student Projections & Budgeting position are outlined below:

TRANSPORTATION DEPARTMENT
Current                                         $63,306.25 - Supervisor-Geographic Information Systems
Transfer to Budgeting                     $31,653.13 - 1/2 Supervisor-Geographic Information Systems
Used to Offset Transfer                   $32,343.90 - .08 Vacant Mechanic Technician
Potential Savings to the District      $690.77 - amount .08 Vacant Mechanic Technician exceeds 1/2 Supervisor-Geographic Information Systems

BUDGETING OFFICE
Eliminate:
     $42,636.33 - Vacant Budget Specialist III
     $31,653.13 - 1/2 Supervisor, Geographic Information Systems
     $74,289.46 - Value of Eliminated Positions

Add Analyst-Student Projections & Budgeting (new job description)
     $65,579.36 - Anticipate cost of new Analyst-Student Projections & Budgeting
     $8,710.10 - Potential Savings to the District

Total Potential Savings = $9,400.87


Recommendation
Recommend approval of the new job description for Analyst-Student Projections & Budgeting in consideration of the aforementioned changes to both the Transportation Services and Budgeting departments.


Meeting Date(s)
Information - 6/26/2014
Consent after Information7/22/2014

Authority for Action
F.S. 1001.42(5)(a)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
Rick Morton - Systems Analyst Jr., Human Resources Services, ext. 253.
Debra Pace - Associate Superintendent, Human Resources Services, ext. 200.



Attachment:  Analyst - Projections & Budgeting.pdf