07-23-2013 Regular School Board Meeting
Agenda Item #34


Title
Proposed School Board Policies: Anti-Fraud, Facsimile Signatures, and Funds Management

Discussion

The Auditor General of the State of Florida has provided audit recommendations to the District for three proposed policies to be written and approved by the Board. The recommendations are:

1. Enhance policies and procedures regarding the reporting of suspected fraud - District staff is proposing a policy entitled Anti-Fraud to augment current policies 1210, 3210, and 4210; these policies are entitled Standards of Ethical Conduct.

2. Controls over electronic funds transfers could be enhanced - District staff is proposing separate policies to address both electronic signatures and electronic funds management. The Superintendent, in conjunction with staff, will develop administrative procedures to support each.



Recommendation
Hold public hearing and adopt/approve the proposed policies listed above.

Meeting Date(s)
Information - 7/23/2013
Action8/13/2013
Public Hearing9/24/2013

Authority for Action
F.S. 1001.43

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact

Jo Ann Clark, Director of Accounting Services, ext. 660

Judy Preston, Associate Superintendent of Financial Services, ext. 600




Attachment:  PROPOSED POLICY ANTI-FRAUD 5-20-13.pdf
Attachment:  PROPOSED POLICY FACSIMILE SIGNATURE 5-20-13.pdf
Attachment:  PROPOSED POLICY ELECTRONIC FUNDS TRANSFERS 5-20-13.pdf