07-25-2019 Regular Meeting and Tentative Budget Hearing


The School Board of Brevard County, Florida met for its Regular Meeting and Tentative Budget Hearing on Thursday, July 25, 2019, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, July 4, 2019. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Tina Descovich called the meeting to order at: 5:32 p.m.

A. Roll Call
2. Roll Call

Minutes: Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell

A. Moment of Silence
3. Moment of Silence

Minutes: There was no one for whom to hold a moment of silence.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Minutes: Matt Reed, Assistant Superintendent of Government and Community Relations, led the Pledge of Allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Minutes: 

Board members and the Superintendent individually thanked and congratulated various staff, students and community members for the support they provide to Brevard Public Schools and described the way programs are enhanced.

In particular, Board members were proud of the school grade accomplishments across the District.


A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
Attachment: 2019-0725 Supplemental.pdf
Minutes: 

Dr. Mullins read into record the items on the Supplemental Agenda which are agenda items that changed since the agenda was first released to the public on July 18, 2019.

Revisions

  • A-7. Administrative Staff Recommendations
  • F-9. Meeting Minutes
  • F-12. 2019-2020 School Resources Officers
  • G-21. Adopt the 2019-20 Tentative Budget


Motions:
Adopt the School Board Meeting/Tentative Budget Hearing Meeting Agenda and its revisions.- PASS
 
Vote Results
Motion: Misty Belford
Second: Cheryl Mcdougall
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: Superintendent Dr. Mark Mullins welcomed and congratulated those administrative staff members present and offered them an opportunity to provide comments and introductions.

Motions:

Approve the applicable listed administrative staff recommendations:

Accept the resignation of Lisa R. Kratz from the position of Assistant Principal (12 month) at Rockledge High School, effective July 25, 2019.

The transfer of Michael B. Waller from the position of Assistant Principal (12 month) at North/Central Alternative Learning Center to the position of Assistant Principal (12 month) at Rockledge High School, on annual contract, effective July 26, 2019. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The transfer of Rebecca M. Tagye from the position of Assistant Principal (12 month) at South Alternative Learning Center to the position of Assistant Principal (12 month) at North/Central Alternative Learning Center, on annual contract, effective July 26, 2019. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Melissa G. Catechis from the position of Director of Student Services to the position of Teacher on Assignment at Mims Elementary School, on annual contract, effective August 2, 2019.

The reclassification of Barbara J. Burgess from the position of Assistant Principal (10 month) at Titusville High School to the position of Assistant Principal (12 month) at Titusville High School, on annual contract, effective July 29, 2019. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification of Jacob B. Lenhart from the position of Teacher at Space Coast Jr/Sr High School to the position of Assistant Principal (10 month) at Space Coast Jr/Sr High School, on annual contract, effective August 2, 2019. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Jayna P. Jenkins from the position of Assistant Director of Student Services/FDLRS to the position of Director of Student Services, on annual contract, effective July 26, 2019. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


B. Recognition of Visitors/Guests/Staff
C. Resolutions/Proclamations
D. Presentations
E. Public Comment
8. Public Comment

Minutes: 

Public Speakers were reminded there was a three minute time-limit and also of the decorum expected while speaking.

Speakers in order of appearance:

  • Anthony Colucci - Board Workshop on Millage
  • William Jurgens - Alcohol Policy for University Sponsored Athletic Events
  • Justin Henry - School Lunches
  • Xzaveon Pelham - Fixing School Lunches
  • Madisen Moore-Battle - School Lunch Solutions
  • Damarus Pelham - School Lunches
  • Tarrell Brooks - School Lunches
  • Kevin Vaccianna - School Lunches
  • Alberta Clinkscales   - School Lunch and Project Origin

 Chairman Descovich asked for Kevin Thornton, director of Food Services, to connect with the students regarding Project Origen.


F. Consent
F. Board Office

9. Meeting Minutes
Attachment: 2019-0625 Rule Dev. and Prel. Budget Workshop.pdf
Attachment: 2019-0709 Rule Development Workshop.pdf
Attachment: 2019-0709 SB Meeting.pdf
Attachment: 2019-0624 impasse resolution.pdf
F. Financial Services

10. Property Disposal
Attachment: Board Report - 07-25-2019.pdf
Attachment: Board Report Letters 07-25-2019.pdf
11. Financial Statements for the Period Ending May 31, 2019
Attachment: Financial Statements for May 31, 2019.pdf
F. District Operations

12. 2019-2020 School Resource Officers
Attachment: MOU-SRO Palm Bay 2019-2020.pdf
Attachment: MOU-SRO Cocoa Beach 2019-2020 SIGNED.pdf
Attachment: MOU - SRO Titusville 2019-2020 SIGNED.pdf
13. School Bus Routes 2019-2020
Attachment: Projected Bus Routes 2019-2020.pdf
F. Project Management

14. Kennedy MS - Serving Line Renovations - Close-Out
Attachment: Kennedy MS - Certificate of Final Inspection.pdf
F. Compensation Services

15. Job description - School Social Worker
Attachment: 9260_SCH SOC WRK SRV_E0790_07.25.19_SUBMITTED.pdf
Attachment: 9260_SCH SOC WRK SRV_E0790_06.13.17.pdf
F. Approval of Consent

16. Approval of Consent


Motions:
Approve the School Board Meeting Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


Items Pulled for Discussion
G. Action
G. Superintendent

17. Superintendent's Presentation- Tentative Budget Hearing
Attachment: First Public Hearing 7-25-2019.pdf
Minutes: 

-----------------------------------------------
Chairman Descovich recessed the School Board Meeting and opened the Tentative Public Hearing for the 2019-2020 proposed millage rates and tentative budget at 6:26 p.m.
-----------------------------------------------

Pennie Zuercher, Chief Financial Officer, provided the Board and viewing audience a presentation on the proposed 2019-2020 budget and millage levy.

Mr. Susin asked varying questions on the Roll Back Rate and lapse and vacant position dollars.

18. Public Comment on the 2019-2020 Proposed Millage Levy

Minutes: 

Chairman Descovich asked if there was anyone who wished to address the Board on the 2019-2020 Proposed Millage Levy.

  • Anthony Colucci- wants the Board to go out for another millage. 
    • Ms. Belford asked if BFT was willing to support a millage?
      • Mr. Colucci said they have been pushing for the millage; but there is a trust factor involved.  They would be willing to have a conversation.
  • Vanessa Skipper echoed Mr. Colucci's comments and said "If we are taken seriously, I think we will change the game in a lot of things."
19. Public Comment on the 2019-2020 Proposed Tentative Budget

Minutes: 

Chairman Descovich asked if there was any individual that would like to address the Board on the 2019-2020 Tentative Budget.

Speakers in order of appearance:

  • Kyle Savage -  He is a teacher and since the impasse hearing, he has been looking at the budget. He said he looked at actual verses what was amended since 2015-2016 and ultimately was actually spent.  He had some questions and  would love to speak to anyone who wanted to speak to him for clarification.
  • Anthony Colucci - He asked the Board to look at page three of the proposed tentative budget.  The fund balance for 2019 is $58,322,324. The fund balance for 2018 is the exact same amount. He had questions about why the two were the same. On page five of the May amended budget, the fund balance was $32,410,089 but the actual amount listed was 110,454,904.  He wants to know why the District does not know what is the actual dollar amount of the fund balance.
    • Ms. Campbell asked Ms. Zuercher to respond.  The budget amendment reflects what is called budgeted fund balance. There are two different accounting systems, one balances the budget and one is the actual accounting system so we have budget fund balance which as we appropriate the carry forwards in September and other funds out of the fund balance in the budget amendment, will reduce the fund balance. When it comes to the actual in the monthly statements through the year, fund balances vary by receipt of dollars, and our ad valorem dollars all come in December; it is a huge chunk of money that gets spent throughout the year affecting our cash flows; although that money is for the 18-19 year; from a cash flow basis- it is paying salaries, supplies, and everything going through. So it makes the monthly financial statements look like we have larger fund balance at this time of year compared to when we get to the end. Finance has provided, since publishing the tentative budget book, to Dr. Mullins, providing what they estimate the fund balance will be.  The books are not closed. There are a number of items that will come in the coming week or after August 1, from the DOE. Closing date is scheduled for August 9. Finance has prepared an analysis based on what they think the accruals will be. It will probably be around $56 to $57 million with the same breakouts. The final update will be shared with the Board.
    • To clarify, Ms. Campbell our fund balance shows the same as last year because we have to use an estimate. Ms. Zuercher said yes and past practice has been to use the same as the previous year for an estimate.
    • Mr. Susin asked some clarifying questions.
  • Vanessa Skipper - She too had some questions when looking at the proposed tentative budget on page 9 and again the fund balance for 2018-2019 all the way across is the same number. She asked we can have actual numbers when we flip to page 25.
    •  Ms. Zuercher - Why can we have funds in some parts and not in others, they are estimates. The final budget and the CAFR will provide actual expenditures in comparison to budgets.
    • Ms. Campbell wanted to use this time to address some concerns of the earlier public speaker, Mr. Savage regarding the decrease in instructional spending.
      •  Ms. Belford responded that there are a couple of things going on.  She asked Mr. Savage to keep in mind that this is the first look at the budget and so there are vacancies that are not included in that number because we have not hired those positions yet. We also, in order to come up with some additional dollars last year, we had to change allocations we have within the District. If you look in the electronic version of the budget book, you will see there are some changes in the number of people.  There were some reserved units cut so that dollars can become recurring dollars in the following year.  She would love to sit down with Mr. Savage, Ms. Skipper and Mr. Colucci to discuss previous years as she has completed her own study of actuals vs spend.  She asked them to reach out to her.
  • Angela Dawson - She said they have a couple of additional questions on the budget on page 12. She said they had a lot of discussion on the unassigned fund balance. They have a question about health insurance. Exploding costs in pharmacy and if you look at May report, there is a trend.  The District needs to address that trend of holding 3.1 million in the general fund for a rainy day.  She suggested that it needs to start being charged to categoricals and increase the expense in the line item. 
    •  Ms. Belford wanted to clarify that the  3.1 million in general fund is not a rainy day fund.  It is part that the Board pays for employee benefits.  She stated that  Superintendent Binggeli and the previous CFO came up with a solution to allow that portion of premiums to drop to the bottom line and utilize 3.1 million dollars that fell to the bottom line to pay that portion of health premiums. That is a practice that has just continued and is not a rainy day fund. That is why it goes away in September.
      • Ms. Descovich asked Ms. Zuercher if we can change the way we do that?
        • Ms. Zuercher said that we can; it is a recurring budget item so if it is moved as part of the budgeting process up, then it is committing recurring dollars that could go to something such as salary increases and that is why it has never been done since then. She would like to do that and doesn't agree with the way it has been done. However, at some point, the Board would have to allocate 3.1 million dollars recurring to be able to move it back to the premiums. She further clarified that they are paying it out of lapse dollars. It would require 3.1 million dollars worth of cuts.
  • Dan Bennett - The unencumbered fund balance is sitting there doing nothing, yet it magically grows every year. We can capture it in real time.  The raises go up, but the salaries do not. The attrition money saves about $285 dollars in average salary. There are positions that are in the budget but not advertised.  There are ways that the money can be captured.

--------------------------------------------
Chairman Descovich closed the public comment portion of the hearing at 6:47 p.m.
--------------------------------------------- 

20. Adopt Proposed 2019-20 Millage Rates

Minutes: 

Dr. Mullins read into record the recommendation:


A.  Adopt Proposed 2019-2020 Millage Rates of:

  • Operating Fund:
    •      Required Local Effort 3.838
    •      Local Discretionary 0.748
  • Capital Outlay: 1.500
  • Total: 6.086


Motions:

Adopt proposed 2019-20 millage rates of:

Operating Fund:
Required Local Effort 3.838
Local Discretionary 0.748
Capital Outlay: 1.500
Total: 6.086
- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

21. Adopt the 2019-20 Tentative Budget
Attachment: BUDGET BOOK-JULY 2019II.pdf
Minutes: 

Dr. Mullins read into record the recommendation for the adoption of the  2019-2020 Tentative Budget.

B.  Adopt the 2019-2020 Tentative Budget of:

  • Operating $633,907,522
  • Special Revenue 97,291,035
  • Debt Service 41,402,585
    Capital Outlay 254,423,721
  • Enterprise       4,700,826
    •      Subtotal $1,031,725,689
  • Less Transfers     54,774,758
    •      Total $976,950,931
  • Internal Service $81,798,819
     


Motions:

Adopt the 2019-20 Tentative Budget in the following amounts:

Operating $633,907,522
Special Revenue 97,291,035
Debt Service 41,402,585
Capital Outlay 254,423,721
Enterprise 4,700,826
Subtotal $1,031,725,689
Less Transfers 54,774,758
Total $976,950,931
Internal Service $81,798,819
- PASS
 
Vote Results
Motion: Misty Belford
Second: Cheryl Mcdougall
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

22. Authorize the Superintendent to Take the Following Actions

Minutes: 

Dr. Mullins read into the record the authorization for the Superintendent to take the following actions:


1.  Notify both the Property Appraiser and the Tax Collector of the Proposed 2019-2020 Millage and the following Rolled-Back Rates:

  • Operating Fund Rolled-Back Rates:
    •      Required Local Effort 3.8452
    •      Local Discretionary 0.7100
  • Capital Outlay Rolled-Back Rate: 1.4238
  • Total Rolled-Back Rate: 5.9790

 2.  Notify both the Property Appraiser and the Tax Collector of the Final Public Hearing on September 10, 2019 at 5:30 P.M. at the Educational Services Facility, Viera.

 3.  Adjust the revenues and expenditures, if necessary, prior to the final public hearing.

 ----------------------------------------------
Prior to the adjournment of the public hearing, Chairman Descovich read the following statement:

THE PROPOSED 2019-2020 MILLAGE RATE NECESSARY TO FUND THE TENTATIVE BUDGET EXCEEDS THE ROLLED-BACK RATE BY 1.79%.

Chairman Descovich adjourned the hearing at 7:30 p.m. and reconvened the regular school board meeting at 7:30 p.m.
------------------------------------------------



Motions:

Authorize the Superintendent to take the following actions:

1. Notify both the Property Appraiser and the Tax Collector of the Proposed 2019-20 Millage and Rolled Back Rates:

Operating Fund Rolled-Back Rates:
Required Local Effort 3.8452
Local Discretionary 0.7100
Capital Outlay Rolled-Back Rate: 1.4238
Total Rolled Back Rate: 5.9790

2. Notify both the Property Appraiser and the Tax Collector of the Final Public Hearing on September 10, 2019 at 5:30 p.m. at the Educational Services Facility in Viera.

3. Adjust the revenues and expenditures, if necessary, prior to the Final Public Hearing.

- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

G. Purchasing & Warehouse

23. Purchasing Solicitations
Attachment: a - 19-696-SS-SH - Thor Guard Lightning Protection.pdf

Motions:

Approve the Sole Source (SS) purchase below:

a - SS #19-696-SS-SH - Thor Guard, Inc. - Facilities Services - $80,000.00 - Operating Other

- PASS
 
Vote Results
Motion: Misty Belford
Second: Katye Campbell
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye

24. Department/School Initiated Agreements
Attachment: a - 19-942-A-HD - College Board, SAT.pdf
Attachment: b - 19-952-A-JW - Brevard CARES - Head Start.pdf
Attachment: c - SSA-18-359-HD-A2 - Rolling Readers Space Coast.pdf

Motions:

Approve the Agreements below:

a - 19-942-A-HD - College Board - SAT Testing - Secondary Leading & Learning - $184,471.50 - Operating Other

b - 19-952-A-JW - Brevard C.A.R.E.S - Elementary Leading & Learning - $64,800.00 - Special Revenue Federal

Approve the Agreement Amendment below:

c - SSA-18-359-HD-A2 - Rolling Readers Space Coast - Elementary Leading and Learning - $30,000.00 - Special Revenue Federal

- PASS
 
Vote Results
Motion: Cheryl Mcdougall
Second: Misty Belford
Misty Belford- Aye
Katye Campbell- Aye
Tina Descovich- Aye
Cheryl Mcdougall- Aye
Matthew Susin- Aye


H. Information
H. Student Support Services

25. BPS Mental Health Plan
Attachment: Copy of Mental Health Plan Budget Excel 07 25 19.pdf
Attachment: Mental Health Assistance Allocation Plan 2019 _ 20.pdf
Minutes: Ms. McDougall thanked Chris Moore, Assistant Superintendent of Student Services, and her team for this product and their efforts.

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
26. Board Member Reports/Discussion Points

Minutes: 
27. Discussion - FIT Request
Attachment: Alcohol Policy for University Sponsored Athletic Events.pdf
Minutes: 

Chairman Descovich placed this item on the agenda for discussion.  She put this item on the agenda for discussion in response to a request by Florida Institute of Technology (FIT) to serve alcohol or bring alcohol on the Palm Bay High School campus for tailgating purposes before the football games FIT plays in the Palm Bay High School stadium.  There is an agreement for Florida Institute of Technology to utilize the stadium.  The District denied the request for alcohol. Chairman Descovich asked for Mark Langdorf, director of Risk Management and Employee Benefits, to come forward for questions. 

Mr. Langdorf said that part of his responsibilities are to make sure policy is upheld in the utilization of our facilities.  He further commented that under SB policy 5530, there are a couple of things that are pretty clear:  alcohol is considered a drug; the Board prohibits, the use, possession, concealment and distribution of any drug on school grounds, in school vehicles or school grounds. Based on that, they deny those requests.  

Board members had varied questions and discussion ensued.

Ms. Campbell and Ms. McDougall were absolutely against allowing alcohol on School Board property.  Ms. Belford said she would not vote against policy. If they were to support it, they would have to go through the process to alter current policy.

Mr. Susin, Ms. Descovich and Ms. Belford were ok with staff looking into the statutory restrictions. Ms. Envall will look into the statutory restrictions and report back.

  

28. Discussion: Options for Long-Term Compensation Plan

Minutes: 

Chairman Descovich asked Dr. Mullins to bring forward options on a long-term compensation plan to fix the equity gaps and increase compensation. She said they are looking for a bold plan.  The community also needs to be educated on the impact of these options.

 


L. Superintendent's Report
29. Superintendent's Report

M. Adjournment
30. Adjournment

Minutes: There being no further business, Chairman Descovich adjourned the meeting at: 8:04 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair