08-01-2019 Board Work Session


The School Board of Brevard County, Florida met for an off-site work session on Thursday, August 1, 2019 at Children's Hunger Project Packing Facility located at 1855 W. King Street, Cocoa, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, July 25, 2019. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Meeting Begins

Minutes: Chairman Tina Descovich began the meeting at 9:00 a.m.  She welcomed all of the Board members and thanked Keith Gee, Executive Director of the Children's Hunger Project, for allowing the Board to utilize space at the facility.

Roll Call
2. Members Present

Minutes: 

Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell

Staff Present:  Dr. Mark Mullins-Superintendent, Amy Envall-General Counsel, Tammy Aguirre-Administrative Assistant to the Superintendent and Pam Escobar-Administrative Assistant to the School Board


Pledge of Allegiance
Order of Business
Order of Business

3. Leadership Training

Minutes: 

Melinda Dransfield, Vice-President, Sales Performance Elevation, Prudential Retirement/Leadership and Peak Performance Coach, provided leadership training to the Board.

Board members had individually taken a survey prior to the meeting regarding leadership energy results.  During Ms. Dransfield's training, she asked Board members to think about various aspects of their personal and professional lives, leaders they admire most and some of the qualities they possess.   

The presentation by Ms. Dransfield provided opportunity for reflection and self-evaluation.  Board members were appreciative of the training and felt it would be valuable to them in the future.

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A working lunch began at noon.  Topics discussed during lunch were a recognition pin update and whether or not to begin a workshop on September 24, 2019 at 1:00 due to amount of material to cover.  The consensus was to begin at 1:00 p.m.
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4. Food Packing - Children's Hunger Project

Minutes: 

Board members and staff participated in a packing event for the Children's Hunger Project.  The initiative helps elementary schools provide food for the weekend to as many students as possible every week.

Prior to packing, Mr. Gees provided an overview of the program.

5. Board Communications Framework

Minutes: Board members updated the School Board Working Guidelines document which included Board/Superintendent Communications Framework and School Board Operating Protocol.
6. Social Media Guidelines

Minutes: Board members asked to review social media guidelines as it pertains to their position.  General Counsel Envall will compose a disclaimer for Board members to utilize.

Closing Remarks
7. Recap of Items Discussed/Direction Given

Minutes: 

General topics were discussed:

  • Incorporating a moment of silence at every meeting.
  • Send RSM to audit Legacy Charter
  • Naming of new elementary school
  • Social workers and evaluations
  • Hamilton Report
  • Shared Vision for the Future
  • Change "To Whom It May Concern" to a more prominent location and change the name to make it easier to determine its purpose.
  • Have purchasing include more information on the cover sheet for each item to include:
    • whether the standard legal-approved template has been utilized (in order to streamline processes, legal has approved standard templates to use which contain the terms and conditions to best protect the district; where the vendors agree to all terms and conditions of the standard template, legal does not require an extra review of the agreement);
    • in the event the vendor has requested changes to any of the terms and conditions in the standard template, legal and/or risk management negotiates those changes – the cover sheets will include a brief recitation of the provisions that differ from the standard template;
    • overall, more information will be added to the cover sheet to fully capture the essence of the agenda item in order to better inform the School Board about the item.

Adjournment
8. Adjournment

Minutes: 

The retreat was adjourned at 3:45 p.m.







Secretary

Chair