08-09-2011 Regular School Board Meeting
Agenda Item #11


Title
Purchasing Bids, RFPs, RFQs, and Sales and Service Agreements

Discussion

At the request of schools and departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales and Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation
Approve the Invitations to Bid (ITB) below:
a) ITB #11-029/LL - Classroom Paper - Warehouse Services
b) ITB #11-034/BP - Lawn Maintenance for Astronaut High School

Meeting Date(s)
Information - 7/19/2011
Consent after Information8/9/2011

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A - 1.012(11)(b)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11/12VariableYES100Variable0010021151511000
11/12$34,554.00YES10001610018357900312000

Contact
Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600


Attachment:  11-029 Award Recommendation.pdf
Attachment:  ITB 11-034BP - Lawn Maintenance Astronaut High.pdf