08-11-2009 Regular School Board Meeting
Agenda Item #11


Title
Purchasing Bids, RFPs, RFqs, ITNs, Sole Source Purchase Requests and Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.

 



Recommendation

Award the Purchasing Bid listed below:
a) #09-045/BM - Roofing and Roof Related Work at Eau Gallie, Merritt Island and Satellite High Auditoriums - Facilities Services

Award the Sales and Services Agreement listed below:
b) SSA#1002/CH - A3 Educational Software - Exceptional Education



Meeting Date(s)
Consent w/o Information - 8/11/2009

Authority for Action
Board Policy #6320 Florida Statute 287.057

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Operating - Categorical
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
09/10189,405.00YES3XX95623056927400681000
09/1094,398.00YES43292804902016300692000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  #09-045BM Roofing and Roof Related Work at Eau Gallie, Merritt Island, and Satellite High School Auditoriums.pdf
Attachment:  SSA #1002 - A3 Education Software - Exceptional Education.pdf